UWA policy library
Policies
At UWA, our policies recognise our diversity and are developed to be inclusive. All policies in this library apply to the entire University Community, regardless of identity, including but not limited to people from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, people living with disabilities and people of all genders.
The glossary below contains all of the definitions for all of the terms used in all of the policies.
Glossary
UWA Policy Library GlossaryAll policies
Code of Conduct
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Code of Conduct ( 1 policy )
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Code of Conduct
Policy Number: UP07/6
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Code of Conduct
Policy Number: UP07/6
University Behaviour
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Bullying ( 1 policy )
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Prevention and Resolution of Bullying on Campus
Policy Number:
Bullying, Cyber Stalking, Stalking
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Prevention and Resolution of Bullying on Campus
Policy Number:
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Managing Employee Misconduct ( 1 policy )
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Managing Employee Misconduct
Policy Number: UP24/2
This policy supersedes UP16/6 Managing Misconduct.
This policy is about addressing Misconduct and Serious Misconduct (that is not also considered to be Fraud and Corruption).
Misconduct processes can be found in the relevant enterprise agreement. For employees not covered by an enterprise agreement, the misconduct process is set out in the Other Employees Misconduct Procedure.
Approved by Vice-Chancellor
Endorsed by Director Human Resources
Administrator — Associate Director Employee Relations
Misconduct, Serious Misconduct, Disciplinary Action, Misconduct Process
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Managing Employee Misconduct
Policy Number: UP24/2
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Sexual Misconduct ( 1 policy )
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Sexual Misconduct
Policy Number: UP22/4
The University of Western Australia is committed to providing an environment where students, staff and visitors are valued, respected and can realise their full potential.
Your safety and wellbeing is our priority. Sexual harm in all its forms has no place at our university or anywhere else.
UWA takes incidents of sexual harm very seriously.
Sexual Misconduct, Sexual Exploitation, Sexual Assault, Sexual Harassment, Consensual Sexual Activity
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Sexual Misconduct
Policy Number: UP22/4
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University Behaviour ( 1 policy )
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University Behaviour
Policy Number: Pending
This policy is currently under development. For more info, contact [email protected]
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University Behaviour
Policy Number: Pending
Diversity Equity and Inclusion
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Achievement Relative to Opportunity ( 1 policy )
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Achievement Relative to Opportunity
Policy Number: UP13/3
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Achievement Relative to Opportunity
Policy Number: UP13/3
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Disability and Medical Conditions ( 1 policy )
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Disability and Medical Conditions
Policy Number: UP12/12
Disability, Fit for Work, Inherent Requirement, Reasonable Adjustment, Universal Design
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Disability and Medical Conditions
Policy Number: UP12/12
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Diverse Sexualities and Genders ( 1 policy )
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Diverse Sexualities and Genders
Policy Number: UP12/10 - This policy is under assessment by the LGBTIQA+ Working Group and currently in Phase 1 - Triage
Affirming Gender, Bisexual, Gay, Gender Identity, Heterosexuality, Intersex, Lesbian, Sexual Identity, Transgender
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Diverse Sexualities and Genders
Policy Number: UP12/10 - This policy is under assessment by the LGBTIQA+ Working Group and currently in Phase 1 - Triage
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Diversity Equity and Inclusion ( 1 policy )
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Diversity Equity and Inclusion
Policy Number: UP24/4
This policy supports our commitment to proactively providing an inclusive campus, culture and services.
Approved by Senate
Endorsed by Vice-Chancellor
Administrators —Director Student Life | Chief People and Culture Officer | Pro Vice-Chancellor Diversity Equity and Inclusion.
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Diversity Equity and Inclusion
Policy Number: UP24/4
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Gender Balance on Committees ( 1 policy )
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Gender Balance on Committees
Policy Number: UP07/09
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Gender Balance on Committees
Policy Number: UP07/09
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Transgender ( 1 policy )
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Transgender
Policy Number: UP16/1
Affirmed Gender, Gender, Sex, Transgender, Transition
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Transgender
Policy Number: UP16/1
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Web Accessibility ( 1 policy )
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Web Accessibility
Policy Number: UP19/5
It is unlawful to discriminate against a person with a disability by excluding access to information and services, including those delivered online. This policy established the support of web accessibility at UWA in an effort to reduce barriers to education and information.
Approved by Deputy Vice-Chancellor Education
Endorsed by Chief Marketing Officer
Administrator — Associate Director Brand and Marketing
Web Accessibility, Disability, Reasonable Adjustment, Emergency Remote Teaching, University Online Learning Content, University Public Web Content
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Web Accessibility
Policy Number: UP19/5
Integrity
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Acceptable Use of IT ( 1 policy )
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Acceptable Use of IT
Policy Number: UP19/1
This policy expresses your personal security requirements for safeguarding the University's reputation, its IT Services and IT Assets, as well as protecting your digital identity, security and online experience.
Approved by Vice-Chancellor
Endorsed by Chief Information Officer
Administrator — Associate Director Cyber Security and Technology Risk
Acceptable Use of IT, Digital Identity, Regulated Digital Content, Child Exploitation, Personal Device, Personal Use, UWA Digital Identity, IT Asset, IT Service
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Acceptable Use of IT
Policy Number: UP19/1
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Capital Debt Management ( 1 policy )
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Capital Debt Management
Policy Number: UP09/12
Borrowing Costs, Capital Funding, Debt Services Costs, Debt Service Coverage, Endowment Investment Assets, Gearing Ratio, Identified Restricted Assets, Investment Assets, Outside Funds, Restricted Assets, Self-supported Capital Assets, University Supported Capital Assets, Unrestricted Assets, Unrestricted Income, Real Property Leasehold Interest, Long Term Real Property Leasehold Interests, Minimum Level of Unrestricted Funds
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Capital Debt Management
Policy Number: UP09/12
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Chancellor Emeritus Title ( 1 policy )
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Chancellor Emeritus Title
Policy Number: UP23/15
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Chancellor Emeritus Title
Policy Number: UP23/15
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Cyber Security ( 1 policy )
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Cyber Security
Policy Number: UP19/2
The Cyber Security Policy commits the University to preserving the security of its IT Assets and IT Services, and expresses risk-based cyber security practices.
Approved by Vice-Chancellor
Endorsed by Chief Information Officer
Administrator — Associate Director Cyber Security and Technology Risk
Cyber Security, Cyber Security Control Exemption, Cyber Security Event, Cyber Security Incident, Cyber Security Risk Rating, IT Asset, IT Service, Non-privileged User Account, Privileged User Account
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Cyber Security
Policy Number: UP19/2
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Delegations Framework ( 1 policy )
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Delegations Framework
Policy Number: UP22/7
This policy establishes the Delegations Framework.
Approved by Senate
Endorsed by the Vice-Chancellor
Administrator — University Secretary
Delegation, Delegate, Delegations Framework, Delegations Procedures, Delegations Guidelines, Instrument of Delegation
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Delegations Framework
Policy Number: UP22/7
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Finance ( 1 policy )
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Finance
Policy Number: UP20/1
The Finance Policy expresses the financial practices of the University that have been put in place to improve how we manage financial commitments, improve our financial performance and safeguard University Funds for the support of research, teaching and community engagement. This policy is designed to be read with the financial control documents which can be found on the intranet site (see link below).
Approved by Senior Deputy Vice-Chancellor
Endorsed by Chief Financial Officer
Administrator — AD Financial Compliance and Business Services
Asset, Attractive Item, Expenditure, Financial Commitment, Intangible Asset, Revenue, Senate Member, University Funds
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Finance
Policy Number: UP20/1
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Honorary Degrees and Chancellors Medal ( 1 policy )
- Honorary Degrees and Chancellor's Medal Policy Number: UP21/1
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Information Protection ( 1 policy )
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Information Protection
Policy Number: UP20/2
This policy provides the definitions, obligations and responsibilities for securing information based on its risk, legal requirements and business value.
Business Capability, Business System Owner, Information Custodian, Information Owner, Information Power User, Information Protection, Information Steward, Information User, University Information, University Information Management System
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Information Protection
Policy Number: UP20/2
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Investment ( 1 policy )
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Investment
Policy Number: UP09/13
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Investment
Policy Number: UP09/13
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Legal Services ( 1 policy )
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Legal Services
Policy Number: UP22/14
The policy is about making sure General Counsel is informed about, and can coordinate, Legal Services for the entire University including the reporting of claims and potential claims against the University.
Approved by the Senior Deputy Vice-Chancellor.
Endorsed by the Director Governance and General Counsel.
Administrator — Managing Counsel.
Legal Services
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Legal Services
Policy Number: UP22/14
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Policy Framework ( 1 policy )
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Policy Framework
Policy Number: UP20/4
This policy establishes the Policy Framework and expresses the practices for policy development and management.
Approved by Senate
Endorsed by Vice-Chancellor
Administrator — Manager Policy
- Policy Framework Policy (doc, 288 KB)
- Policy Management Procedure (doc, 666 KB)
- Policy Framework Guideline (doc, 2 MB)
- Policy Assessment Control Document (doc, 197 KB)
- PMCG Terms of Reference (doc, 347 KB)
Policy, University Procedure, Operational Procedure, Guideline, School Protocol, Control Document, Policy Approver, Policy Steward, Policy Administrator, Process Expert, Process Owner, Policy Development, Policy Refresh, Policy Review, Policy Rescission, Minor Amendment, Administrative Policy, Academic Policy, Institutional Policy
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Policy Framework
Policy Number: UP20/4
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Research Integrity ( 1 policy )
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Research Integrity
Policy Number: UP20/6 - This policy operationalises the principles and practices of the Australian Code for the Responsible Conduct of Research at UWA.
This policy promotes the adoption of the principles and practices of the Australian Code for the Responsible Conduct of Research (the Research Code), and to express what is meant by responsible conduct or Research.
Approved by Academic Council
Endorsed by DVC Research
Administrators — AD Research Ethics and Integrity
- Research Integrity Policy (doc, 272 KB)
- Research Integrity Guideline (docx, 1 MB)
- Authoriship and Authorship Disputes Procedure (doc, 537 KB)
- Defence Trade Controls Guideline (docx, 253 KB)
- Use of Animals in Research and Teaching Guideline (doc, 236 KB)
- Research Integrity Advisors Guideline (docx, 254 KB)
- Autonomous Sanctions Guideline (docx, 1 MB)
Author, Authorship, FAIR Principle, Open Access, Research, Research Adjunct Employee, Research Integrity, Research Integrity Advisor, Research Misconduct, Research Student, Researcher, Sponsor, Peer Review
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Research Integrity
Policy Number: UP20/6 - This policy operationalises the principles and practices of the Australian Code for the Responsible Conduct of Research at UWA.
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Risk Management ( 1 policy )
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Risk
Policy Number: UP21/16
This Policy establishes the Risk Management Framework and the risk management practices of the University.
Approved by Senate
Endorsed by Vice-Chancellor
Administrator — Manager Strategic Assurance
- Risk Policy (doc, 234 KB)
- Risk Management Guideline (doc, 968 KB)
- Compliance Management Guideline (doc, 270 KB)
Risk, Risk Management Framework, Risk Appetite, Risk Assessment, Strategic Risk, Compliance Risk, Operational Risk, Project Risk
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Risk
Policy Number: UP21/16
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Tobacco Industry Funding ( 1 policy )
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Tobacco Industry Funding
Policy Number: UP21/2
This policy prohibits the University from receiving direct funding from the Tobacco Industry.
Approved by Vice-Chancellor
Endorsed by Deputy Vice-Chancellor Research
Administrator — Director Office of Research
Tobacco Industry
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Tobacco Industry Funding
Policy Number: UP21/2
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UWA Code for the Protection of Freedom of Speech and Academic Freedom ( 1 policy )
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UWA Code for the Protection of Freedom of Speech and Academic Freedom
Policy Number: UP20/8 The University is committed to freedom of speech and academic freedom as fundamental to the conduct of a democratic society and to the quest for intellectual, moral and material advance in the human condition. This code is adopted in support of that commitment.
- UWA Code for the Protection of Freedom of Speech and Academic Freedom (doc, 160 KB)
- Freedom of Expression Panel Terms of Reference (doc, 400 KB)
- University Venue Use Cover Sheet (doc, 348 KB)
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UWA Code for the Protection of Freedom of Speech and Academic Freedom
Policy Number: UP20/8 The University is committed to freedom of speech and academic freedom as fundamental to the conduct of a democratic society and to the quest for intellectual, moral and material advance in the human condition. This code is adopted in support of that commitment.
Communication and Official Information
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Information Privacy ( 1 policy )
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Information Privacy
Policy Number: UP14/10 - This policy upholds the University's aim to apply the Australian Privacy Principles to its management of your information.
Personal Information, Sensitive Information, Information Privacy
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Information Privacy
Policy Number: UP14/10 - This policy upholds the University's aim to apply the Australian Privacy Principles to its management of your information.
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Institutional Neutrality ( 1 policy )
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Institutional Neutrality
Policy Number: UP24/5
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Institutional Neutrality
Policy Number: UP24/5
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Intellectual Property ( 1 policy )
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Intellectual Property
Policy Number: UP07/49
This policy is about Intellectual Property and sharing of net revenues from IP commercialisation.
Approved by Senate
Endorsed by Vice-Chancellor
Administrator — Pro Vice-Chancellor Industry and Commercialisation
- Intellectual Property Policy (doc, 266 KB)
- Intellectual Property Commercialisation Guidelines (docx, 260 KB)
Computer Program, Copyright, Net Proceeds, Scholarly Works, Teaching Materials, Commercialise, Design, Originator, Patent, Plant Variety
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Intellectual Property
Policy Number: UP07/49
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Social Media ( 1 policy )
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Social Media
Policy Number: UP23/12
This policy provides expectations for the respectful use of Social Media by students, staff and the wider University Community. Remember, your online behaviour has just as much impact on other people if not more, and can enhance or damage your reputation.
Approved by Vice-Chancellor
Endorsed by Chief Marketing Officer
Administrator — AD Brand and Marketing
Content Administrator, Non-University Social Media Account, Primary UWA Social Media Account, Social Media, Social Media Content, UWA-related Social Media Account
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Social Media
Policy Number: UP23/12
Fraud and Corruption
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Fraud and Corruption ( 1 policy )
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Fraud and Corruption
Policy Number: UP22/11
This policy is about preventing, detecting and responding to Fraud and Corruption.
Approved by Senate
Endorsed by Vice-Chancellor
Administrators — Director Governance and General Counsel | Chief Financial Officer | Director Human Resources
- Fraud and Corruption Policy (doc, 234 KB)
- Fraud and Corruption Investigation Guideline (doc, 250 KB)
- Fraud and Corruption Control Plan (doc, 255 KB)
- Fraud and Corruption Training (pptx, 4 MB)
Corruption, Fraud, Minor Misconduct, Serious Misconduct, Misconduct
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Fraud and Corruption
Policy Number: UP22/11
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Public Interest Disclosure ( 1 policy )
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Public Interest Disclosure
Policy Number: UP22/8
This policy upholds the Public Interest Disclosure Act, 2003 (WA) and enables you to make a Public Interest Disclosure.
- Public Interest Disclosure Policy (doc, 236 KB)
- Public Interest Disclosure Guideline (doc, 254 KB)
- Public Interest Disclosure Procedure (docx, 411 KB)
Detrimental Action, Public Interest Disclosure, Public Interest Information, PID Subject, PI Discloser
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Public Interest Disclosure
Policy Number: UP22/8
Conflicts of Interest
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Conflicts of Interest ( 1 policy )
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Conflicts of Interest
Policy Number: UP22/12
This policy is about identifying, managing and declaring Conflicts of Interest
Approved by Senate
Endorsed by Vice-Chancellor
Administrators — Director Governance and General Counsel | Chief Financial Officer | Director Human Resources
- Conflicts of Interest Policy (doc, 251 KB)
- Conflicts of Interest Guideline (doc, 405 KB)
- Conflicts of Interest Training (pptx, 4 MB)
Conflicts of Interest, COI Declaration, Conflicts of Interest Management Plan, CIMP, Assessor, Senior Assessor
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Conflicts of Interest
Policy Number: UP22/12
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Gifts Benefits and Hospitality ( 1 policy )
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Gifts Benefits and Hospitality
Policy Number: UP23/7
This policy is about accepting, refusing and declaring gifts, benefits and hospitality, and refusing and reporting bribes and kickbacks.
Approved by Vice-Chancellor
Endorsed by Senior Deputy Vice-Chancellor
Administrator — Director Human Resources
Benefit, Bribe, Business GBH, Conference GBH, Gift, Hospitality, Kickback
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Gifts Benefits and Hospitality
Policy Number: UP23/7
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Investigator Financial Conflicts of Interest ( 1 policy )
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Investigator Financial Conflicts of Interest
Policy Number: UP20/10
This policy upholds our requirement to design, conduct and report on research funding under United States Public Health Service grants and cooperatives agreements to be free from bias.
Make your disclosure to the FCOI Official using the Conflicts of Interest Declaration System.
Approved by DVC Research
Endorsed by Director Office of Research
Administrator — AD Research Operations
Conflicts of Interest, Financial Conflicts of Interest, Significant Financial Interest, Investigator
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Investigator Financial Conflicts of Interest
Policy Number: UP20/10
Recordkeeping
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Information Retention ( 1 policy )
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Information Retention
Policy Number: UP23/10
This Policy is about the collection, management and retention of University Information and Records in accordance with the University's statutory and business requirements.
Approved by Senior Deputy Vice-Chancellor
Endorsed by Director Governance and General Counsel
Administrator — Manager Information Governance
Archival Record, Information Retention, Metadata, Non-record, Open Data, Physical Record, Record, Record Disposal Authority, Recordkeeping, Recordkeeping Awareness Training, Record Management, Records Disposal, Records in Place, Restricted Access Archive, System of Record, University Archives, University Information Management System, University Record, Vital Records
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Information Retention
Policy Number: UP23/10
Complaints
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Public Complaints ( 1 policy )
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Public Complaints
Policy Number: UP22/6
This policy is about making a complaint about the University or members of the University Community. Anyone can make a complaint in good faith on a matter within the University's authority to deal with.
Approved by Senior Deputy Vice-Chancellor
Endorsed by Director Governance and General Counsel
Administrator — Manager Integrity and Standards Unit
Complaint, Complainant, Respondent
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Public Complaints
Policy Number: UP22/6
Student Administration
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Student Administration policies ( 27 policies )
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Academic Integrity
Policy Number: UP21/12
This policy replaces UP07/21 Academic Conduct Policy.
- Academic Integrity Policy (doc, 217 KB)
- Schedule 1 Penalties Matrix Coursework (doc, 106 KB)
- Schedule 2 Penalties Matrix HDR Candidates (doc, 92 KB)
- Schedule 3 Procedures Final (doc, 97 KB)
- Guidelines Assessment Cover Sheet for Students (doc, 206 KB)
- Thesis Front Sole Author (doc, 599 KB)
- Guidelines for the Editing of Research Theses (doc, 67 KB)
Academic Integrity, Academic Literacy, Academic Misconduct, Course Material, Editorial Assistance, Editorial Intervention, Ethical Scholarship, Ghost Writing, Sharing of Course Material
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Academic Progress
Policy Number: UP11/26
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Admission Coursework
Policy Number: UP16/5
- Admission Coursework Policy (doc, 166 KB)
- Admissions Coursework Policy Schedule 1 Pathways Table (docx, 45 KB)
- University Admissions Coursework Procedures (docx, 92 KB)
- Admissions Policy Appendix (doc, 416 KB)
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Australian Government Research Training Program Scholarships
Policy Number: UP17/4
- Australian Government Research Training Program Scholarships Policy (doc, 162 KB)
- UWA HDR Stipend Allowance Conditions (docx, 3 MB)
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Cohort Monitoring
Policy Number: UP22/3
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Establishment and Award of Scholarships
Policy Number: UP11/43
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Exception Variation of Assessment Policy
Policy Number: UP23/11
This policy will be come into effect from 1 January 2025.
- EVA Policy (doc, 190 KB)
- EVA Appendix A Procedures (docx, 73 KB)
- EVA Appendix B Guidelines Notes Students (docx, 78 KB)
- EVA Appendix C Guidelines Notes Unit Coordinators (docx, 238 KB)
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Fees - Payment and Refund of Tuition Fees for Domestic Postgraduate Students
Policy Number: UP07/122
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Fees - Setting Amending and Monitoring Tuition Fees for Domestic Postgraduate Students
Policy Number: UP14/1
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Fitness to Study
Policy Number:
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Graduation - Academic Dress
Policy Number: UP11/49
- Graduation Academic Dress Policy (doc, 106 KB)
- Schedule A Graduation Academic Dress (docx, 47 KB)
- Tables 1 and 2 Graduation Academic Dress (docx, 19 KB)
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Incidental Student Fees and Charges
Policy Number: UP07/20
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International Student Fees
Policy Number: UP21/3
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International Student Mobility Outbound
Policy Number: UP16/4
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Non-award Course Fees for Domestic Students
Policy Number: UP07/121
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Prizes
Policy Number: UP14/15
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Recognition of Prior Learning
Policy Number: UP11/34
- Recognition of Prior Learning Policy (doc, 143 KB)
- Recognition of Prior Learning Procedures (docx, 82 KB)
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Refund of Tuition Fees for International Students
Policy Number: UP21/18
Census Date, Course, Commencing International Student, Continuing International Student, International Student, International HDR Student, Packaged Course, Program, Start Date, Teaching Period, Tuition Fees, Unit, Refund
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Review and Appeal of Academic Decisions for Courses Managed by the Graduate Research School
Policy Number: UP18/4
- Review and Appeal of Academic Decisions for Courses Managed by the Graduate Research School Policy (doc, 174 KB)
- Review and Appeal HDR Schedules (doc, 443 KB)
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Review and Appeal of Academic Decisions Relating to Students
Policy Number: UP15/1
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Rule Waiver
Policy Number: UP21/6
- Rule Waiver Policy (doc, 126 KB)
- Appendix A Rule Waiver Schedule (doc, 61 KB)
- Appendix B Procedures (pdf, 580 KB)
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Special Consideration
Policy Number: UP11/23
The Special consideration Policy will be replaced by the EVA Policy which comes into effect from 1 January 2025.
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Student Complaint Resolution
Policy Number: UP07/98
- Student Complaint Resolution Policy (doc, 116 KB)
- Appendix A - Student Complaint Resolution Stage Requirements (doc, 67 KB)
- Appendix B - Appeal Stage Requirements (doc, 61 KB)
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Student Enrolment
Policy Number: UP18/5
- Student Enrolment Policy (doc, 164 KB)
- Student Enrolment Policy Schedule A (docx, 19 KB)
- Student Enrolment Policy Schedule B (docx, 33 KB)
- Student Enrolment Policy Schedule C (docx, 18 KB)
- Student Enrolment Policy Schedule D (docx, 19 KB)
- Student Enrolment Policy Schedule E (docx, 31 KB)
- Student Enrolment Policy Schedule F (pdf, 199 KB)
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Student Rights and Responsibilities
Policy Number: UP07/132
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Support for Students
Policy Number: UP23/14
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UWA College Admissions
Policy Number: UP23/9
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Academic Integrity
Policy Number: UP21/12
Teaching and Research Training
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Course Management ( 14 policies )
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Academic Calendar
Policy Number: This policy is currently under development.
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Coding System for Courses Unit Sets and Units
Policy Number: UP07/113
- Coding System for Courses Unit Sets and Units Policy (doc, 80 KB)
- Schedule 1 (docx, 45 KB)
- Schedule 2 (docx, 27 KB)
- Schedule 3 (docx, 15 KB)
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Courses - Award Certification
Policy Number: UP21/7
- Courses Award Certification Policy (doc, 136 KB)
- Courses Award Certification Procedures (doc, 126 KB)
- Courses Award Certification Schedule 1 (doc, 67 KB)
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Courses - Coursework Dissertation
Policy Number: UP15/6
- Courses Coursework Dissertation Policy (doc, 119 KB)
- Appendix A (docx, 22 KB)
- Appendix B (docx, 9 KB)
- Schedules 1 - 3 (docx, 20 KB)
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Courses - Experiential Learning
Policy Number: UP17/5
- Courses Experiential Learning Policy (doc, 144 KB)
- Courses Experiential Learning Schedule A (doc, 99 KB)
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Courses - Institutional Collaborative Student Pathways
Policy Number: UP18/1
- Institutional Collaborative Student Pathways Policy (doc, 133 KB)
- ICSP Schedule A (doc, 34 KB)
- ICSP Procedures Appendix 1 (doc, 153 KB)
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Courses - Postgraduate Coursework
Policy Number: UP15/7
- Postgraduate Coursework Policy (doc, 156 KB)
- Postgraduate Coursework Policy Schedule 1 and Appendix A (docx, 64 KB)
- Postgraduate Coursework Policy Schedule 2 (pdf, 139 KB)
- Postgraduate Coursework Policy Schedule 3 (docx, 12 KB)
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Courses - Transition Arrangements
Policy Number: UP11/36
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Courses - Undergraduate
Policy Number: UP17/3
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Coursework Units
Policy Number: UP21/5
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Micro-credentials
Policy Number: UP19/4
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Summer School
Policy Number: UP07/133
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Teaching Periods
Policy Number: UP14/2
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Timetabling
Policy Number: UP10/6
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Academic Calendar
Policy Number: This policy is currently under development.
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Learning and Teaching ( 5 policies )
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Assessment
Policy Number: UP15/5
- Assessment Policy (doc, 279 KB)
- Assessment Model Guide 2024 (pdf, 4 MB)
- Appendix 1 Assessment Policy Expectations of Unit Coordinator (docx, 82 KB)
- Appendix 2 Assessment Policy Academic Referencing (doc, 35 KB)
- Appendix 3 Assessment Procedures (pdf, 386 KB)
- Appendix 4 Assessment Policy Expectations of Major Coordinator (docx, 71 KB)
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Higher Education Academic Scholarship
Policy Number: UP21/11
- Higher Education Academic Scholarship Policy (doc, 113 KB)
- Appendix 1 Assessment Policy Expectations of Unit Coordinator (docx, 82 KB)
Academic Scholarship, Discipline, Research Active, Teaching Staff
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Lecture Capture
Policy Number: UP10/9
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Student Experience of Learning and Teaching
Policy Number: UP20/7
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Students Unit Reflective Feedback Survey Data and its Dissemination
Policy Number: UP13/9 Student Unit Reflective Feedback Survey Data and Its Dissemination Policy has now been rescinded. Please note: UP20/7 Student Experience of Learning and Teaching has now gone live.
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Assessment
Policy Number: UP15/5
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Research Training ( 5 policies )
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Admission to HDR Courses Managed by GRS
Policy Number: UP23/13
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Examination of Higher Degree by Research Candidates
Policy Number: UP18/3
- Exam of HDR Candidates policy (docx, 77 KB)
- Exam of HDR Candidates procedures (docx, 117 KB)
- HDR Guidelines for External Examiners (docx, 57 KB)
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Graduate Research Training
Policy Number: UP12/11
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Higher Doctorates
Policy Number: UP11/8
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Joint Doctoral Degree
Policy Number: UP21/13
- Joint Doctoral Degree Policy (doc, 125 KB)
- Schedule 1 Joint Doctoral Degree (doc, 60 KB)
- Expression of Interest for Joint PhD Agreement (doc, 100 KB)
Cotutelle, Dual Award, Home University, Host University, Individual Candidature Agreement, Joint Award, Joint Doctoral Program Agreement
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Admission to HDR Courses Managed by GRS
Policy Number: UP23/13
Academic Management
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Academic Management policies ( 5 policies )
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Academic Quality Assurance Framework
Policy Number: UP22/1
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Course and School Review
Policy Number: UP20/9
- Course and School Review Policy (doc, 128 KB)
- Course and School Review Policy Appendix A (doc, 69 KB)
- School Reviews Overview (docx, 122 KB)
- Indirect Cost Recovery on Research Grants and Contracts Policy Number: UP07/2
- Research Entities Policy Number: UP21/17
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Structure of the Academic Year
Policy Number: UP14/4
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Academic Quality Assurance Framework
Policy Number: UP22/1
Employment
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Academic Sabbatical ( 1 policy )
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Academic Sabbatical
Policy Number: UP15/3
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Academic Sabbatical
Policy Number: UP15/3
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Employment Checks ( 1 policy )
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Employment Checks
Policy Number: UP09/14
This policy is about National Policy Checks and Finance Checks. For Working with Children Checks, see the Child Protection Policy.
Approved by Senior Deputy Vice-Chancellor
Endorsed by Director Human Resources
Administrator — AD Human Resources
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Employment Checks
Policy Number: UP09/14
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Grievance ( 1 policy )
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Grievance
Policy Number: UP24/1
This policy is about managing and resolving grievances.
Approved by Vice-Chancellor
Endorsed by Director Human Resources
Administrator — Associate Director Employee Relations
Decision Maker, Grievance, Procedural Fairness, Support Person
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Grievance
Policy Number: UP24/1
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Leave ( 1 policy )
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Leave (excluding Long Service Leave and Parental Leave)
Policy Number: UP23/4
UWA supports the health, wellbeing and life balance of Employees through a variety of leave types. This Policy details the eligibility criteria, entitlements and conditions of the various leave types available to Employees.
Approved by Vice-Chancellor
Endorsed by Director Human Resources
Administrator — AD HR Operations
Deferred Salary Scheme, Emergency Management Response, Excess Leave, Family and Domestic Violence, Fieldwork, Non-participatory Period, Outside Studies Program, Reciprocal Institution, Recognised Emergency Management Body, Recognition of Prior Service, Time Off for Study
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Leave (excluding Long Service Leave and Parental Leave)
Policy Number: UP23/4
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Mobility and Flexibility ( 1 policy )
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Mobility and Flexibility
Policy Number: UP23/3
This policy expresses the University's practices for supporting the Life Balance and career development opportunities for Employees.
Approved by Vice-Chancellor
Endorsed by Director Human Resources
Administrator — AD HR Operations
Career Mobility, Flexible Working, Home Based Work, Job Sharing, Life Balance, Placement, Pre-retirement, Retirement Age, Receiving Work Area, Relinquishing Work Area, Sabbatical, Secondment, Transfer, Work From Home
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Mobility and Flexibility
Policy Number: UP23/3
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Organisational Development ( 1 policy )
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Organisational Development
Policy Number: UP23/1
The University aims to ensure our workforce has the capability to deliver on its present and future strategic objectives and fosters a high performing, values based organisational culture that values diversity and promotes an inclusive work environment. This policy supports the University’s organisational development practices designed to meet this aim.
Approved by Vice-Chancellor
Endorsed by Director Human Resources
Administrator — AD Human Resources
- Organisational Development Policy (doc, 223 KB)
- Organisational Development Guideline (doc, 357 KB)
- Academic Probation and Confirmation Procedure (doc, 223 KB)
- Professional and General Probation Procedure (doc, 192 KB)
- Performance Review Process and Resources
- Grant Processes and Resources
- Employee Onboarding Guide for Leaders
Academic Probation, Onboarding, Organisational Development, Performance Review, Professionally Prescribed Study, Probationary Requirements, Staff Development, Staff Grants, Staff Probation, Recognition, Reward
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Organisational Development
Policy Number: UP23/1
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Parental Leave ( 1 policy )
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Parental Leave
Policy Number: UP23/5
This Policy details the eligibility criteria, entitlements and conditions that apply to Parental Leave and Partner Leave.
Approved by Vice-Chancellor
Endorsed by Director Human Resources
Administrator — AD Workplace Relations
Adoption, Employee Couple, Keeping In Touch Days, Maternity, Miscarriage, No Safe Job Leave, Parental Leave, Partner Leave, Peri Natal, Pregnant, Primary Care Giver, Stillbirth
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Parental Leave
Policy Number: UP23/5
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Remuneration ( 1 policy )
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Remuneration
Policy Number: UP23/2
UWA supports the attraction, development and retention of high quality Employees. This policy details the various payments and allowances that Employees may be eligible for to acknowledge their value and contribution to the University.
Approved by Vice-Chancellor
Endorsed by Director Human Resources
Administrator — AD Human Resources
Attraction Allowance, Base Salary, Bonus Payment, Designated Role Allowance, Discretionary Allowance, Higher Duties Allowance, Incremental Progression, Market Allowance, Overpayment, Pay Progression, Performance Allowance, Recognition, Retention Allowance, Reward, Salary Package, Salary Progression, Superannuation Laws
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Remuneration
Policy Number: UP23/2
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Special Appointments ( 6 policies )
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Appointment of Mid-career and Senior Fellows
Policy Number: UP11/45
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ARC and NHMRC Fellows
Policy Number: UP07/175
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Award of the Title of Emerita Emeritus Professor
Policy Number: UP07/118
- Award of the Title of Emerita Emeritus Professor Policy (doc, 145 KB)
- Award of the Title of Emerita Emeritus Professor Procedure (doc, 64 KB)
- Emeritus or Emerita Professor Nomination Form (docx, 61 KB)
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Honorary Appointments
Policy Number: UP07/263
- Senior Honorary Fellow and Senior Honorary Research Fellow Policy Number: UP07/177
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Visiting Appointments
Policy Number: UP07/178
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Appointment of Mid-career and Senior Fellows
Policy Number: UP11/45
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Talent Acquisition ( 1 policy )
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Talent Acquisition
Policy Number: UP22/15
This policy supports the University in building and maintaining a diverse, equitable and inclusive workforce through the consistent application of practices to attract, select and appoint Employees.
Approved by Vice-Chancellor
Endorsed by Director Human Resources
Administrator — AD Human Resources
Advertising, Appointment, Recruitment, Relocation, Sponsorship, Talent, Talent Acquisition
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Talent Acquisition
Policy Number: UP22/15
Engagement
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Engagement ( 1 policy )
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Consultancy
Policy Number: UP21/9
This new policy has replaced UP07/204 Professional and Consultative Work Policy.
For information on UWA Consult and to undertake Consultancy Work, please visit the UWA Consult using the link below, or contact - [email protected]
- Consultancy Policy (doc, 256 KB)
- Consultancy Guideline (doc, 383 KB)
- Expert Opinion Guideline (doc, 277 KB)
Consultancy Work, University Consultant, University Consultancy, University Time
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Consultancy
Policy Number: UP21/9
Internationalisation
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Internationalisation ( 1 policy )
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Foreign Interference
Policy Number: UP22/2
This policy reduces our risk exposure from Foreign Interference by establishing a Foreign Interference Governance Framework, including reporting and declaration requirements, as well as providing security around our international agreements.
Approved by Senate
Endorsed by Vice-Chancellor
Administrator — Senior Officer (Compliance and Defence)
- Foreign Interference Policy (doc, 286 KB)
- Establishing International Partnerships Guideline (docx, 247 KB)
- Foreign interference notification procedure - for staff and students (docx, 30 KB)
- International Activity Declaration Procedure (docx, 29 KB)
Foreign Interference, Foreign Influence, International Activity
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Foreign Interference
Policy Number: UP22/2
Advancement
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Advancement ( 1 policy )
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Gift Acceptance and Governance
Policy Number: UP21/10
This policy helps to ensure UWA has a transparent, consistent and integrated approach to the solicitation and acceptance of philanthropic gifts, meetings its legal obligations as a Designated Gift Recipient and the governance of philanthropic gifts across the University.
Approved by Senate
Endorsed by Vice-Chancellor
Administrator — AD Advancement Services
- Gift Acceptance and Governance Policy (doc, 266 KB)
- UWA Donor Charter (doc, 350 KB)
- GGC Terms of Reference (doc, 358 KB)
- Gift Acceptance and Agreement Control Document (doc, 198 KB)
- Bequest Confirmation and Acceptance Control Document (doc, 196 KB)
Asset, Attractive Item, Authority Band, Bequest, Bequest Donor, Conflicts of Interest, Copyright, Donor, Endowment, Gift, Gift-in-kind, Intangible Property, Intellectual Property, Money, Personal Information, Philanthropic Giving, Prize, Scholarship, Trust, University Funds
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Gift Acceptance and Governance
Policy Number: UP21/10
Arts and Culture
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Collections ( 1 policy )
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Collections
Policy Number: UP23/6
This policy is about managing and safeguarding artworks, cultural material and scientific specimens of the University on behalf of the University Community.
Approved by the Vice-Chancellor
Endorsed by the Senior Deputy Vice-Chancellor
Administrators — Registrar UWA Collections | Collections Manager Berndt Museum | Curator Edward de Courcy Clarke Earth Science Museum
Acquisition, Artwork, Collection, Cultural Material, Deaccession, Disposal, Scientific Specimens
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Collections
Policy Number: UP23/6
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Memorial Services ( 1 policy )
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Memorial Services on Campus
Policy Number: UP22/18
This policy provides controls for eligibility and approval of Memorial Services at the University.
Approved by Senate
Endorsed by the Vice-Chancellor
Administrator — Associate Director Alumni Relations and Community Engagement
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Memorial Services on Campus
Policy Number: UP22/18
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Naming and Acknowledgement ( 1 policy )
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Naming and Acknowledgement Policy
Policy Number: UP22/17
This policy provides the controls for recognising Aboriginal Cultural Heritage on Campus, and for recognising individuals and organisations who have supported the University through distinguished service and outstanding contribution.
Approved by Senate
Endorsed by the Vice-Chancellor
Administrator — Associate Director Advancement Services
- Naming and Acknowledgement Policy (doc, 233 KB)
- Naming and Acknowledgement Control Document (doc, 198 KB)
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Naming and Acknowledgement Policy
Policy Number: UP22/17
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Flag Protocol ( 1 policy )
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Flag Protocol
Policy Number: UP16/7
This policy provides the times and dates, and raising and lowering protocols for flying approved flags.
Approved by Deputy Vice-Chancellor Global Partnerships
Endorsed by Chief Advancement Officer
Administrator — Manager Policy.
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Flag Protocol
Policy Number: UP16/7
Facilities and Services
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Facilities and Services ( 1 policy )
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Acquisition of Real Property
Policy Number: UP10/7
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Acquisition of Real Property
Policy Number: UP10/7
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Campus Space ( 1 policy )
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Campus Space
Policy Number: UP22/19
This policy is for allocating, booking, maintaining and refurbishing Campus Space, including rooms, buildings, accommodation, and sporting and recreational clubs and facilities.
Approved by Senior Deputy Vice-Chancellor
Endorsed by Director Campus Management
Administrator — Associate Director Campus Planning
- Investigate Space Planning or Allocation Request Procedure
- Leasing Space for Institutional Purposes Procedure
Campus, Street Furniture
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Campus Space
Policy Number: UP22/19
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Permits ( 1 policy )
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Permits
Policy Number: UP07/79
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Permits
Policy Number: UP07/79
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Travel ( 1 policy )
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Travel
Policy Number: UP23/8
This policy is about travel, private travel, travel risks, booking travel and travel approvals.
Approved by Vice-Chancellor
Endorsed by Senior Deputy Vice-Chancellor
Administrators — Manager International Student Experience and Global Learning | AD Graduate Research School | Head of Financial Compliance | Director Health, Safety and Wellbeing.
- Travel Policy (doc, 264 KB)
- Travel Guideline (doc, 271 KB)
- Travel Approval Matrix (doc, 1 MB)
- UWA Travel Destination Risk Assessment Form (pdf, 246 KB)
Travel, Private Travel
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Travel
Policy Number: UP23/8
Wellbeing
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Alcohol and Other Drugs ( 1 policy )
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Alcohol and Other Drugs
Policy Number: UP09/5
This policy is about managing and supporting Students and University Officers in relation to alcohol and other drugs while performing University Activity.
Approved by Vice-Chancellor
Endorsed by Director Human Resources
Administrator — Manager Health and Wellbeing
Alcohol, Drugs
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Alcohol and Other Drugs
Policy Number: UP09/5
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Chaplaincy Services ( 1 policy )
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Chaplaincy Services
Policy Number: UP12/2
Supporting the spirituality of students at UWA is harmonious with the University's founding motto — “Seek Wisdom”; and its values of encouraging open exchange of ideas and thought, and fostering openness, honesty, mutual understanding, fairness, trust, and responsibility in social, moral and academic matters.
The University is committed to supporting students with a diversity of cultural, religious and non-religious backgrounds and promotes interfaith conversation and collaboration wherever possible.
Approved by the Vice-Chancellor
Endorsed by the Senior Deputy Vice-Chancellor
Administrators — AD Student Success and Wellbeing
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Chaplaincy Services
Policy Number: UP12/2
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Child Protection ( 1 policy )
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Child Protection
Policy Number: UP22/5
The University of Western Australia has a zero tolerance approach to Child Exploitation. The University has strict working with children practices and promotes cultural safety for children across teaching, learning, research and community engagement endeavours.
Approved by the Vice-Chancellor.
Endorsed by the Senior Deputy Vice-Chancellor
Administrators — AD Research Operations, AD Student Success and Wellbeing, and AD Talent Acquisition, Organisation Development and Workforce Diversity.
- Child Protection Policy (doc, 261 KB)
- NCCHC Guideline (docx, 251 KB)
- Working with Children Code of Conduct (docx, 362 KB)
- Child Protection Reporting Procedure
- Child Protection Risk Context Procedure
- Australian Code for the Responsible Conduct of Research
- National Statement on Ethical Conduct in Research
Child, Working with Children, Child Safety, Child Related Work, Child Abuse, Child Exploitation
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Child Protection
Policy Number: UP22/5
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Children on Campus ( 1 policy )
- Children on Campus Policy Number: UP07/7
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Injury Management ( 1 policy )
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Injury Management
Policy Number: UP07/153
The University is committed to assisting injured workers to return to work as soon as medically appropriate. The University will adhere to the requirements of the Workers' Compensation and Injury Management Act 1981 in the event of a work related injury, and to the requirements of the Disability and Discrimination Act 1992 in managing illness and disability for non-work related incidents. The University supports the injury management process and recognises that a successful return to work relies on the active participation and cooperation of the injured worker, the Supervisor/Manager and the general practitioner.
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Injury Management
Policy Number: UP07/153
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International Students Under 18 ( 1 policy )
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International Students Under 18
Policy Number: UP21/14
- International Students Under 18 Policy (doc, 245 KB)
- International Students Under 18 Accommodation and Welfare Guideline (doc, 249 KB)
International Student
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International Students Under 18
Policy Number: UP21/14
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Mental Health ( 1 policy )
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Mental Health
Policy Number: UP10/8
The University has duties under the Disability Discrimination Act (1992) (DDA) and the Work Health and Safety Act (2020) to protect the rights of Students and Employees with Mental Illness, and to ensure a safe and healthy working environment. This Policy addresses the management of the Mental Health and wellbeing of the University Community.
The University recognises that good Mental Health is a state of wellbeing, that helps individuals cope with the normal stresses of work and study, maintain healthy relationships and better contribute to the University Community professionally and personally.
The University takes a sensitive and informed approach to Mental Health and is committed to ensuring the University Community is aware of and responsive to the needs of those who have, or who are at risk of developing, a Mental Health Problem and assisting members of the University Community to extend their Mental Health Literacy.
Approved by Senior Deputy Vice-Chancellor
Endorsed by Director Human Resources
Administrator — Associate Director Talent, Organisational Development and Workforce Diversity
Inherent Requirement, Mental Health, Mental Health Literacy, Mental Health Problem, Mental Illness, Reasonable Adjustment
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Mental Health
Policy Number: UP10/8
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Safety and Health ( 1 policy )
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Safety and Health
Policy Number: UP21/15
This policy about managing a safe campus for the University Community.
Approved by Senate
Endorsed by Vice-Chancellor
Administrator — Head of Safety
Risk Control
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Safety and Health
Policy Number: UP21/15
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Serious Student Incident ( 1 policy )
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Serious Student Incident
Policy Number: UP22/16
This policy is about managing Serious Student Incidents.
Approved by Vice-Chancellor
Endorsed by Director Student Life
Administrator — AD Student Wellbeing and Engagement
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Serious Student Incident
Policy Number: UP22/16
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Smoking ( 1 policy )
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Smoking
Policy Number: UP07/150
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Smoking
Policy Number: UP07/150
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Student Housing ( 1 policy )
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Student Housing
Policy Number: UP10/03
Endowment, Student, Non-student, Research Associate, University Owned Residential Property
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Student Housing
Policy Number: UP10/03
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Uniforms and Protective Clothing ( 1 policy )
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Uniforms and Protective Clothing
Policy Number: UP07/220
This policy provides controls for the provision and maintenance of uniforms and protective clothing to employees.
Approved by the Senior Deputy Vice-Chancellor
Endorsed by the Director Campus Management
Administrator — Head of Safety
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Uniforms and Protective Clothing
Policy Number: UP07/220
Corporate Social Responsibility
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Corporate Social Responsibility ( 1 policy )
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Corporate Social Responsibility
Policy Number: UP22/13
The policy is aligned to the University's sustainable environments enabling plan of the UWA Strategic Plan and establishes our Corporate Social Responsibility practices.
Approved by Senate
Endorsed by the Vice-Chancellor
Administrator — Chair of the Sustainability Committee
Corporate Social Responsibility, Modern Slavery, Procurement
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Corporate Social Responsibility
Policy Number: UP22/13
School Protocols
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Medical School ( 1 policy )
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Medical Student Involvement in Patient Care
Policy Number:
Medical students working in clinical environments are expected to be familiar with the WA consent to treatment policy, the Australian Charter of Healthcare Rights, the MD Professionalism workbook on Learning Management System (LMS), and this protocol.
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Medical Student Involvement in Patient Care
Policy Number:
Policy suggestions
If you would like to suggest a new policy or an amendment to an existing policy, please do so by clicking on the Suggestion Form button below.