This policy establishes the Policy Framework and expresses the practices for policy development and management.

• Policy Governance Framework (pdf, 294 KB)

Policy, University Procedure, Operational Procedure, Guideline, School Protocol, Control Document, Policy Approver, Policy Steward, Policy Administrator, Process Expert, Process Owner, Policy Development, Policy Refresh, Policy Review, Policy Rescission, Minor Amendment, Administrative Policy, Academic Policy, Institutional Policy

The University of Western Australia (UWA) is a community that aspires to excellence in learning, discovery and service. We act with integrity, we value inclusion and equity, and we work together with care, kindness and respect. This Framework sets the foundation for conduct at UWA and provides a clear, consistent standard for how we learn, work and engage as one community. It affirms that leadership is expressed not only through formal roles, but through everyday behaviour, personal accountability and the way we treat one another.

This policy incorporates the UWA Code for the Protection of Freedom of Speech and Academic Freedom policy (Annexure C)

• UP26 2 Code of Conduct (pdf, 160 KB)
• UP26 2 Code of Conduct - Annexure A (pdf, 212 KB)
• UP26 2 Code of Conduct - Annexure B (pdf, 145 KB)
• UP26 2 Code of Conduct - Annexure C (pdf, 134 KB)

This policy establishes the Delegations Framework. 
Under the new Policy framework, governance of this policy is as follows 

Approver : Senate

Sponsor: DVCO

Owner: University Secretary

• Delegations Framework Policy (doc, 251 KB)
• Delegations Framework Diagram (pdf, 167 KB)

• Delegations of Authority

Delegation, Delegate, Delegations Framework, Delegations Procedures, Delegations Guidelines, Instrument of Delegation

This Policy establishes the Risk Management Framework and the risk management practices of the University. 

Under the new Policy framework, governance of this policy is as follows 

Approver:  Senate

Sponsor: DVCO

Owner: Chief Risk Officer

• Risk Policy (docx, 151 KB)
• Risk Management Guideline (docx, 489 KB)
• Compliance Management Guideline (doc, 270 KB)

• Risk Management

Risk, Risk Management Framework, Risk Appetite, Risk Assessment, Strategic Risk, Compliance Risk, Operational Risk, Project Risk

Establishes a risk-based compliance management system, under which compliance efforts are prioritised proportionate to risk. It articulates University-wide compliance principles, minimum requirements, governance accountabilities and oversight expectations. 

• UP26 5 Compliance (pdf, 222 KB)

• UP25 4 Controlled Entities Policy (pdf, 176 KB)
• Controlled Entities Procedure (pdf, 136 KB)

This policy is about preventing, detecting and responding to Fraud and Corruption.
Under the new Policy framework, governance of this policy is as follows 

Approver: Senate

Sponsor: DVCO

Owner: Chief Risk Officer

• Fraud and Corruption Policy (doc, 234 KB)
• Fraud and Corruption Investigation Guideline (doc, 250 KB)
• Fraud and Corruption Control Plan (doc, 255 KB)
• Fraud and Corruption Training (pptx, 4 MB)

• Fraud and Corruption Info

Corruption, Fraud, Minor Misconduct, Serious Misconduct, Misconduct

This Policy provides a framework to support sound decision-making, ethical behaviour, and accountability in day-to-day work and interactions with the wider community; express the practices for accepting, declaring and refusing Gifts, Benefits and/or Hospitality (GBH); and  express the practices for reporting Bribes and/or Kickbacks.

• UP23 7 GBH (pdf, 157 KB)
• GBH Training (pptx, 4 MB)

• GBH Info
• HR Portal

Benefit, Bribe, Business GBH, Conference GBH, Gift, Hospitality, Kickback

This policy helps to ensure UWA has a transparent, consistent and integrated approach to the solicitation and acceptance of philanthropic gifts, meetings its legal obligations as a Designated Gift Recipient and the governance of philanthropic gifts across the University.

Under the new Policy framework, governance of this policy is as follows 

Approver: Senate

Sponsor: Vice-Chancellor

Owner: Chief Advancement Officer

• Gift Acceptance and Governance Policy (doc, 266 KB)
• UWA Donor Charter (doc, 350 KB)
• GGC Terms of Reference (doc, 358 KB)
• Gift Acceptance and Agreement Control Document (doc, 198 KB)
• Bequest Confirmation and Acceptance Control Document (doc, 196 KB)

Asset, Attractive Item, Authority Band, Bequest, Bequest Donor, Conflicts of Interest, Copyright, Donor, Endowment, Gift, Gift-in-kind, Intangible Property, Intellectual Property, Money, Personal Information, Philanthropic Giving, Prize, Scholarship, Trust, University Funds

This policy is about identifying, managing and declaring Conflicts of Interest

• Conflict of Interest Policy (pdf, 237 KB)
• Conflicts of Interest Guideline (doc, 405 KB)
• Conflicts of Interest Training (pptx, 4 MB)

• Conflict of Interest declaration
• Conflicts of Interest Info

Conflicts of Interest, COI Declaration, Conflicts of Interest Management Plan, CIMP, Assessor, Senior Assessor

• Gender Balance on Committee Policy and Procedure (pdf, 199 KB)

Under the new Policy framework, governance of this policy is as follows 

Approver: Senate

Sponsor: DVCO

Owner: University Secretary

• Honorary Degrees Chancellors Medal and Chancellors Laureate Policy (doc, 237 KB)
• Honorary Degrees Chancellors Medal and Chancellors Laureate Procedure (doc, 191 KB)
• Honorary Degrees Due Diligence Guidelines (docx, 54 KB)
• Honorary Degrees Chancellors Medal and Chancellors Laureate Compliance (doc, 202 KB)

• Honorary Degrees Committee Constitution

This Policy is about the collection, management and retention of University Information and Records in accordance with the University's statutory and business requirements.

Approved by Senior Deputy Vice-Chancellor

Endorsed by Director Governance and General Counsel

Administrator — Manager Information Governance

• Information Retention Policy (doc, 217 KB)

• Recordkeeping Plan
• Information Governance Framework

Archival Record, Information Retention, Metadata, Non-record, Open Data, Physical Record, Record, Record Disposal Authority, Recordkeeping, Recordkeeping Awareness Training, Record Management, Records Disposal, Records in Place, Restricted Access Archive, System of Record, University Archives, University Information Management System, University Record, Vital Records

• Information Privacy Policy (pdf, 220 KB)
• Information Privacy Guideline (doc, 271 KB)

• Privacy at UWA

Personal Information, Sensitive Information, Information Privacy

This policy provides the definitions, obligations and responsibilities for securing information based on its risk, legal requirements and business value.

• Information Protection Policy (docx, 229 KB)

Business Capability, Business System Owner, Information Custodian, Information Owner, Information Power User, Information Protection, Information Steward, Information User, University Information, University Information Management System

• Institutional Neutrality Policy (doc, 242 KB)

This policy is about Intellectual Property and sharing of net revenues from IP commercialisation.  

Approved by Senate

Endorsed by Vice-Chancellor

Administrator — Pro Vice-Chancellor Industry and Commercialisation

• Intellectual Property Policy (doc, 266 KB)
• Intellectual Property Commercialisation Guidelines (docx, 260 KB)

• Apply for a Trademark

Computer Program, Copyright, Net Proceeds, Scholarly Works, Teaching Materials, Commercialise, Design, Originator, Patent, Plant Variety

This policy upholds the Public Interest Disclosure Act, 2003 (WA) and enables you to make a Public Interest Disclosure.  

• Public Interest Disclosure Policy (doc, 236 KB)
• Public Interest Disclosure Guideline (doc, 254 KB)
• Public Interest Disclosure Procedure (docx, 411 KB)

Detrimental Action, Public Interest Disclosure, Public Interest Information, PID Subject, PI Discloser

This policy is about making a complaint about the University or members of the University Community.  Anyone can make a complaint in good faith on a matter within the University's authority to deal with.

Approved by Senior Deputy Vice-Chancellor

Endorsed by Director Governance and General Counsel

Administrator — Manager Integrity and Standards Unit

• Public Complaints Policy (doc, 229 KB)

• Complaints Information
• Complaint Lodgement System

Complaint, Complainant, Respondent

This policy reduces our risk exposure from Foreign Interference by establishing a Foreign Interference Governance Framework, including reporting and declaration requirements, as well as providing security around our international agreements.

Under the new Policy framework, governance of this policy is as follows;

Approver: Senate

Sponsor: DVCR

Owner:  Director, Officer of Research

• Foreign Interference Policy (doc, 286 KB)
• Establishing International Partnerships Guideline (docx, 247 KB)
• Foreign interference notification procedure - for staff and students (docx, 30 KB)
• International Activity Declaration Procedure (docx, 29 KB)

Foreign Interference, Foreign Influence, International Activity

The policy is about making sure General Counsel is informed about, and can coordinate, Legal Services for the entire University including the reporting of claims and potential claims against the University.

Approved by the Senior Deputy Vice-Chancellor.

Endorsed by the Director Governance and General Counsel.

Administrator — Managing Counsel.

• Legal Services Policy (doc, 229 KB)

• Request for Legal Services

Legal Services

The policy is aligned to the University's sustainable environments enabling plan of the UWA Strategic Plan and establishes our Corporate Social Responsibility practices.  Under the new Policy framework, governance of this policy is as follows 

Approver: Senate

Sponsor:  Chief Financial Officer

Owner: Office of the CFO

• Corporate Social Responsibility Policy (doc, 222 KB)

Corporate Social Responsibility, Modern Slavery, Procurement

This policy replaces UP07/21 Academic Conduct Policy.

• Academic Integrity Policy (doc, 221 KB)
• Schedule 1 Penalties Matrix Coursework (doc, 106 KB)
• Schedule 2 Penalties Matrix HDR Candidates (doc, 92 KB)
• Schedule 3 Procedures Final (doc, 97 KB)
• Guidelines Assessment Cover Sheet for Students (doc, 206 KB)
• Thesis Front Sole Author (doc, 599 KB)
• Guidelines for the Editing of Research Theses (doc, 67 KB)

Academic Integrity, Academic Literacy, Academic Misconduct, Course Material, Editorial Assistance, Editorial Intervention, Ethical Scholarship, Ghost Writing, Sharing of Course Material

• Academic Progress Policy until 31 Dec 2024 (doc, 129 KB)
• Academic Progress Policy from Sem 1 2025 (doc, 137 KB)

• Admission Coursework Policy (pdf, 783 KB)

• Australian Government Research Training Program Scholarships Policy (doc, 162 KB)

• Cohort Monitoring Policy (pdf, 194 KB)

• Collaborative PhD Policy and EOI Template (pdf, 230 KB)

• Establishment and Award of Scholarships Policy (docx, 77 KB)

• EVA Policy (doc, 187 KB)
• EVA Appendix A Procedures (docx, 73 KB)
• EVA Appendix B Guidelines Notes Students (docx, 78 KB)
• EVA Appendix C Guidance Notes For Unit Coordinators (docx, 112 KB)

• Fees Payment and Refund of Tuition Fees for Domestic Postgraduate Students Policy (rtf, 202 KB)

• Fees Setting Amending and Monitoring Tuition Fees for Domestic Postgraduate Students Policy (doc, 80 KB)

• Fitness to Study (pdf, 108 KB)

• Academic Dress Policy Schedule and Tables (pdf, 331 KB)

• Incidental Student Fees and Charges Policy (doc, 99 KB)

• International Student Tuition Fee Setting Monitoring and Adjustment Policy (doc, 328 KB)

• International Student Mobility Outbound Policy (doc, 136 KB)

• Non-Award Course Fees for Domestic Students Policy (doc, 85 KB)

• Prizes Policy (doc, 124 KB)
• Prizes Policy Schedule 1 (doc, 50 KB)

• Recognition of Prior Learning Policy (docx, 83 KB)
• Recognition of Prior Learning Procedures (docx, 88 KB)

• Refund of Tuition Fees for International Students Policy (doc, 244 KB)

Census Date, Course, Commencing International Student, Continuing International Student, International Student, International HDR Student, Packaged Course, Program, Start Date, Teaching Period, Tuition Fees, Unit, Refund

• Review and Appeal of HDR Decisions Policy and Schedule (pdf, 219 KB)

• Review and Appeal of Academic Decisions Policy (doc, 147 KB)
• UP Review and appeal_ Schedule A (docx, 34 KB)

• Rule Waiver Policy and Appendix A and B (pdf, 791 KB)

• Student Complaint Resolution Policy (doc, 149 KB)
• Appendix A - Student Complaint Resolution - Stages and Appeal Requirements (doc, 80 KB)

• Student Enrolment Policy Schedules and Procedure (pdf, 591 KB)

• Fitness to Study

• Support for Students Policy (doc, 169 KB)
• Support for Students Procedures (docx, 29 KB)

Supporting the spirituality of students at UWA is harmonious with the University's founding motto — “Seek Wisdom”; and its values of encouraging open exchange of ideas and thought, and fostering openness, honesty, mutual understanding, fairness, trust, and responsibility in social, moral and academic matters.

The University is committed to supporting students with a diversity of cultural, religious and non-religious backgrounds and promotes interfaith conversation and collaboration wherever possible.

Approved by the Vice-Chancellor

Endorsed by the Senior Deputy Vice-Chancellor

Administrators — AD Student Success and Wellbeing

• Chaplaincy Services Policy (doc, 208 KB)

This policy is about managing Serious Student Incidents.
Under the new Policy Framework, governance of this policy is as follows

Approver: Vice-Chancellor

Sponsor: DVC Education and Student Experience

Owner: Director, Student Success and Progression

• Serious Student Incident Policy (doc, 242 KB)
• Serious Student Incident Procedure (doc, 699 KB)

• International Students Under 18 Policy (doc, 245 KB)
• International Students Under 18 Accommodation and Welfare Guideline (doc, 249 KB)

International Student

• UWA College Admission Policy and Appendix (pdf, 402 KB)

• Coding System Policy Procedure and Specifications (pdf, 342 KB)

• Courses Award Certification Policy (doc, 136 KB)
• Courses Award Certification Procedures (doc, 126 KB)
• Courses Award Certification Schedule 1 (doc, 67 KB)

• Coursework Dissertation Policy with Appendix A and B and Schedule 1 (pdf, 450 KB)

• Experiential Learning Policy (pdf, 227 KB)

• ISCP Policy Appendix and Schedule (pdf, 265 KB)

• Postgraduate Coursework Policy Appendix and Schedules (pdf, 526 KB)

• Courses Undergraduate Policy and Appendix (pdf, 479 KB)

• Coursework Units Policy (doc, 191 KB)
• Coursework Units Appendix A (doc, 77 KB)

• Micro-credentials Policy (doc, 116 KB)

• UP14 12 Teaching Periods Policy and Procedure (pdf, 278 KB)

• Timetabling Policy (pdf, 178 KB)

• Assessment Policy (doc, 280 KB)
• Assessment Model Guide 2024 (pdf, 4 MB)
• Appendix 1 Assessment Policy Expectations of Unit Coordinator (docx, 82 KB)
• Appendix 2 Assessment Policy Academic Referencing (doc, 35 KB)
• Appendix 3 Assessment Procedures (pdf, 386 KB)
• Appendix 4 Assessment Policy Expectations of Major Coordinator (docx, 71 KB)

• Higher Education Academic Scholarship Policy (pdf, 196 KB)

Academic Scholarship, Discipline, Research Active, Teaching Staff

• Lecture Capture Policy and Schedule (pdf, 221 KB)

Student Experience of Learning and Teaching (SELT) Surveys provide teaching staff and the University with feedback on unit content, delivery and teaching staff.

• Student Experience of Teaching and Learning Policy and Procedure (pdf, 247 KB)

• HDR Admission Policy (pdf, 171 KB)

HDR

• HDR Internship Policy (pdf, 155 KB)

The University of Western Australia has a zero tolerance approach to Child Exploitation.  The University has strict working with children practices and promotes cultural safety for children across teaching, learning, research and community engagement endeavours.

Approved by the Vice-Chancellor.

Endorsed by the Senior Deputy Vice-Chancellor

Administrators — AD Research Operations, AD Student Success and Wellbeing, and AD Talent Acquisition, Organisation Development and Workforce Diversity.

• Child Protection Policy (doc, 261 KB)
• NCCHC Guideline (docx, 251 KB)
• Working with Children Code of Conduct (docx, 362 KB)

• Child Protection Reporting Procedure
• Child Protection Risk Context Procedure
• Australian Code for the Responsible Conduct of Research
• National Statement on Ethical Conduct in Research

Child, Working with Children, Child Safety, Child Related Work, Child Abuse, Child Exploitation

• Exam of HDR Candidates policy (pdf, 74 KB)
• Exam of HDR Candidates procedures (pdf, 242 KB)
• Exam of HDR Candidates_ Guidelines for External Examiners (pdf, 92 KB)

• Graduate Research Training Policy and Schedule (pdf, 108 KB)

This policy upholds our requirement to design, conduct and report on research funding under United States Public Health Service grants and cooperatives agreements to be free from bias.

Make your disclosure to the FCOI Official using the Conflicts of Interest Declaration System.

Approved by DVC Research

Endorsed by Director Office of Research

Administrator — AD Research Operations

• Investigator Financial Conflicts of Interest Policy (doc, 234 KB)

• Conflict of Interest declaration

Conflicts of Interest, Financial Conflicts of Interest, Significant Financial Interest, Investigator

This policy promotes the adoption of the principles and practices of the Australian Code for the Responsible Conduct of Research (the Research Code), and to express what is meant by responsible conduct or Research.

Approved by Academic Council

Endorsed by DVC Research 

Administrators — AD Research Ethics and Integrity

• Research Integrity Policy (doc, 272 KB)
• Research Integrity Guideline (docx, 1 MB)
• Authoriship and Authorship Disputes Procedure (doc, 537 KB)
• Defence Trade Controls Guideline (docx, 253 KB)
• Use of Animals in Research and Teaching Guideline (doc, 236 KB)
• Research Integrity Advisors Guideline (docx, 254 KB)
• Autonomous Sanctions Guideline (docx, 1 MB)

Author, Authorship, FAIR Principle, Open Access, Research, Research Adjunct Employee, Research Integrity, Research Integrity Advisor, Research Misconduct, Research Student, Researcher, Sponsor, Peer Review

• Higher Doctorates Policy (pdf, 132 KB)

• AQA Framework Policy (pdf, 207 KB)

AQF

• Chancellor Emeritus Title (docx, 141 KB)

• Course and School Review Policy Apendix Overview (pdf, 423 KB)

• Indirect Cost Recovery Infrastructure on Research Grants and Contracts Policy (docx, 175 KB)
• Indirect Cost Recovery Appendix 1 (rtf, 2 MB)
• Indirect Cost Recovery Variation Form June 2024 (doc, 338 KB)

• National Competition Policy
• Apply for an indirect cost recovery variation for my research
• Understand indirect cost recovery on research grants and contracts

• Research Entities Policy (docx, 81 KB)
• Research Entities Procedures (docx, 31 KB)

• Submit a proposal to establish or renew a research entity

• Structure of Academic Calendar Policy (pdf, 153 KB)

• UP on Third Party Educational Partnerships (docx, 67 KB)
• TPEP Schedule A (docx, 63 KB)
• Schedule B Procedural Checklist (docx, 55 KB)

Medical students working in clinical environments are expected to be familiar with the WA consent to treatment policy, the Australian Charter of Healthcare Rights, the MD Professionalism workbook on Learning Management System (LMS), and this protocol.

• Medical Student Involvement in Patient Care (doc, 2 MB)

This policy supersedes UP16/6 Managing Misconduct.

This policy is about addressing Misconduct and Serious Misconduct (that is not also considered to be Fraud and Corruption).

Misconduct processes can be found in the relevant enterprise agreement.  For employees not covered by an enterprise agreement, the misconduct process is set out in the Other Employees Misconduct Procedure.

Approved by Vice-Chancellor

Endorsed by Director Human Resources

Administrator — Associate Director Employee Relations

• Managing Employee Misconduct Policy (doc, 208 KB)
• Other Employee Procedure (docx, 376 KB)

• Enterprise Agreements

Misconduct, Serious Misconduct, Disciplinary Action, Misconduct Process

This Policy is to affirm the expectations of the University about inclusive behaviour towards individuals regardless of sex, sexuality, sex characteristics identity or gender expression.

• LGBTIQA Inclusion Policy (docx, 274 KB)

Affirming Gender, Bisexual, Gay, Gender Identity, Heterosexuality, Intersex, Lesbian, Sexual Identity, Transgender

This policy supports our commitment to proactively providing an inclusive campus, culture and services.

Approved by Senate

Endorsed by Vice-Chancellor

Administrators —Director Student Life | Chief People and Culture Officer | Pro Vice-Chancellor Diversity Equity and Inclusion.

• Diversity Equity and Inclusion Policy (doc, 241 KB)

• Disability and Medical Conditions Policy (doc, 252 KB)

• Fitness to Study

Disability, Fit for Work, Inherent Requirement, Reasonable Adjustment, Universal Design

• Academic Sabbatical Policy (docx, 235 KB)

As part of the University’s goal of providing a safe, respectful and inclusive environment for Students, Staff and the broader community, the University is committed to preventing and responding to Gender-based Violence in a manner which prioritises the safety and support of and for Students and Staff.

• UWA Safe Respectful and Inclusive Communities Framework (pdf, 1 MB)
• Prevention and Response Implementation Plan (pdf, 532 KB)
• Gender-Based Violence Prevention and Response Policy (pdf, 225 KB)

• Achievement Relative to Opportunity (docx, 226 KB)

This policy is about managing and resolving grievances.

Approved by Vice-Chancellor

Endorsed by Director Human Resources

Administrator — Associate Director Employee Relations

• Grievance Policy (docx, 208 KB)
• Grievance Resolution Procedure (doc, 426 KB)

• Enterprise Agreements

Decision Maker, Grievance, Procedural Fairness, Support Person

• Adjunct Honorary Visiting and Externally Funded Fellow Appointments Procedure (pdf, 218 KB)

Research Adjunct Employees, Research Adjunct Employee, Honorary, Honorary Researcher, Operating Grant Funded Positions

• Award of the Title of Emerita Emeritus Professor Policy (pdf, 47 KB)
• Award of the Title of Emerita Emeritus Professor Procedure (doc, 73 KB)
• Emeritus or Emerita Professor Nomination Form (docx, 61 KB)

UWA supports the health, wellbeing and life balance of Employees through a variety of leave types. This Policy details the eligibility criteria, entitlements and conditions of the various leave types available to Employees.

Approved by Vice-Chancellor

Endorsed by Director Human Resources

Administrator — AD HR Operations

• Leave Policy (docx, 177 KB)

• Find information on Booking Leave
• Enterprise Agreements

Deferred Salary Scheme, Emergency Management Response, Excess Leave, Family and Domestic Violence, Fieldwork, Non-participatory Period, Outside Studies Program, Reciprocal Institution, Recognised Emergency Management Body, Recognition of Prior Service, Time Off for Study

This policy expresses the University's practices for supporting the Life Balance and career development opportunities for Employees.

Approved by Deputy Vice-Chancellor (Operations)

Endorsed by Chief People and Culture Officer

Administrator — AD Employee Relations

• Mobility and Flexibility Policy (docx, 169 KB)

Career Mobility, Flexible Working, Home Based Work, Job Sharing, Life Balance, Placement, Pre-retirement, Retirement Age, Receiving Work Area, Relinquishing Work Area, Sabbatical, Secondment, Transfer, Work From Home

The University aims to ensure our workforce has the capability to deliver on its present and future strategic objectives and fosters a high performing, values based organisational culture that values diversity and promotes an inclusive work environment. This policy supports the University’s organisational development practices designed to meet this aim.

Approved by Vice-Chancellor

Endorsed by Director Human Resources

Administrator — AD Human Resources

• Organisational Development Policy (doc, 223 KB)
• Organisational Development Guideline (doc, 373 KB)
• Academic Probation and Confirmation Procedure (doc, 223 KB)
• Professional and General Probation Procedure (doc, 192 KB)

• Performance Review Process and Resources
• Employee Onboarding Guide for Leaders
• Grant Processes and Resources

Academic Probation, Onboarding, Organisational Development, Performance Review, Professionally Prescribed Study, Probationary Requirements, Staff Development, Staff Grants, Staff Probation, Recognition, Reward

This Policy details the eligibility criteria, entitlements and conditions that apply to Parental Leave and Partner Leave.

Approved by Vice-Chancellor

Endorsed by Director Human Resources

Administrator — AD Workplace Relations

• Parental Leave Policy (docx, 156 KB)

• Apply for Parental Leave
• Apply for Partner Leave

Adoption, Employee Couple, Keeping In Touch Days, Maternity, Miscarriage, No Safe Job Leave, Parental Leave, Partner Leave, Peri Natal, Pregnant, Primary Care Giver, Stillbirth

UWA supports the attraction, development and retention of high quality Employees. This policy details the various payments and allowances that Employees may be eligible for to acknowledge their value and contribution to the University.

Approved by Vice-Chancellor

Endorsed by Director Human Resources

Administrator — AD Human Resources

• Remuneration Policy (1) (docx, 170 KB)

Attraction Allowance, Base Salary, Bonus Payment, Designated Role Allowance, Discretionary Allowance, Higher Duties Allowance, Incremental Progression, Market Allowance, Overpayment, Pay Progression, Performance Allowance, Recognition, Retention Allowance, Reward, Salary Package, Salary Progression, Superannuation Laws

• Standing for Public Office Policy (docx, 141 KB)

This policy suite supports the University in building and maintaining a diverse, equitable and inclusive workforce through the consistent application of practices to attract, select and appoint Employees.

• UP22 15 Talent Acquisition (pdf, 158 KB)
• UP26 4 Visa and Immigration (pdf, 177 KB)
• Talent Acquisition Procedure (pdf, 1 MB)
• Employment Checks Procedure (pdf, 209 KB)
• Relocation Expenses Procedure (pdf, 202 KB)

• Recruit and Appoint Employees

Advertising, Appointment, Recruitment, Relocation, Sponsorship, Talent, Talent Acquisition, Outside Employment, Senior Employment Agreement, Fixed Term Employment, Employment of Close Relatives

This Policy establishes a consistent approach to approving and managing Consultancy Work across the University, ensuring alignment with strategic priorities and minimising conflicts of interest. It provides a framework that promotes responsible consultancy practices while supporting the University’s objectives.

• UP21 9 Consultancy Policy (pdf, 187 KB)
• UP 21 9 Consultancy Guideline (pdf, 261 KB)
• UP21 9 Expert Opinion Guideline (pdf, 185 KB)

• UWA Consult

This policy is about managing and supporting Students and University Officers in relation to alcohol and other drugs while performing University Activity.

Approved by Vice-Chancellor

Endorsed by Director Human Resources

Administrator — Manager Health and Wellbeing

• Alcohol and Other Drugs Policy (doc, 208 KB)

• Notification of Event and Liquor Consumption

Alcohol, Drugs

The University has duties under the Disability Discrimination Act (1992) (DDA) and the Work Health and Safety Act (2020) to protect the rights of Students and Employees with Mental Illness, and to ensure a safe and healthy working environment. This Policy addresses the management of the Mental Health and wellbeing of the University Community.

The University recognises that good Mental Health is a state of wellbeing, that helps individuals cope with the normal stresses of work and study, maintain healthy relationships and better contribute to the University Community professionally and personally.

The University takes a sensitive and informed approach to Mental Health and is committed to ensuring the University Community is aware of and responsive to the needs of those who have, or who are at risk of developing, a Mental Health Problem and assisting members of the University Community to extend their Mental Health Literacy.

Approved by Senior Deputy Vice-Chancellor

Endorsed by Director Human Resources

Administrator — Associate Director Talent, Organisational Development and Workforce Diversity

• Mental Health Policy (doc, 218 KB)

• Fitness to Study

Inherent Requirement, Mental Health, Mental Health Literacy, Mental Health Problem, Mental Illness, Reasonable Adjustment

This policy is about managing and safeguarding artworks, cultural material and scientific specimens of the University on behalf of the University Community.

Approved by the Vice-Chancellor

Endorsed by the Senior Deputy Vice-Chancellor

Administrators — Registrar UWA Collections | Collections Manager Berndt Museum | Curator Edward de Courcy Clarke Earth Science Museum

• Collections Policy (doc, 245 KB)
• UWA Art Collection Acquisition Control Document (doc, 219 KB)
• UWA Art Collection Deaccession and Removal Control Document (doc, 216 KB)
• UWA Art Collection Display Request Control Document (doc, 217 KB)

• UWA Art Collections
• Berndt Museum
• Edward de Courcy Clarke

Acquisition, Artwork, Collection, Cultural Material, Deaccession, Disposal, Scientific Specimens

This policy provides controls for eligibility and approval of Memorial Services at the University.

Approved by Senate

Endorsed by the Vice-Chancellor

Administrator — Associate Director Alumni Relations and Community Engagement 

• Memorial Services Policy (doc, 226 KB)

This policy provides the controls for recognising Aboriginal Cultural Heritage on Campus, and for recognising individuals and organisations who have supported the University through distinguished service and outstanding contribution.

Approved by Senate

Endorsed by the Vice-Chancellor

Administrator — Associate Director Advancement Services

• Naming and Acknowledgement Policy (doc, 233 KB)
• Naming and Acknowledgement Control Document (doc, 198 KB)

This policy provides the times and dates, and raising and lowering protocols for flying approved flags.

Approved by Deputy Vice-Chancellor Global Partnerships

Endorsed by Chief Advancement Officer

Administrator — Manager Policy.

• Flag Protocol Policy (docx, 213 KB)
• Flag Calendar 2025 (doc, 262 KB)

This policy expresses your personal security requirements for safeguarding the University's reputation, its IT Services and IT Assets, as well as protecting your digital identity, security and online experience.

• UP19 1 Acceptable Use of IT (pdf, 218 KB)

• Accessing Regulated Digital Content

Acceptable Use of IT, Digital Identity, Regulated Digital Content, Child Exploitation, Personal Device, Personal Use, UWA Digital Identity, IT Asset, IT Service

The Cyber Security Policy commits the University to preserving the security of its IT Assets and IT Services, and expresses risk-based cyber security practices.

• UP19 2 Cyber Security (pdf, 226 KB)

• Cyber Security

Cyber Security, Cyber Security Control Exemption, Cyber Security Event, Cyber Security Incident, Cyber Security Risk Rating, IT Asset, IT Service, Non-privileged User Account, Privileged User Account

It is unlawful to discriminate against a person with a disability by excluding access to information and services, including those delivered online.  This policy established the support of web accessibility at UWA in an effort to reduce barriers to education and information.

Approved by Deputy Vice-Chancellor Operations

Endorsed by Chief Marketing Officer

Administrator — Associate Director Brand and Marketing

• Web Accessibility Policy (docx, 217 KB)
• Web Accessibility Guidelines (doc, 263 KB)

Web Accessibility, Disability, Reasonable Adjustment, Emergency Remote Teaching, University Online Learning Content, University Public Web Content

This policy provides expectations for the respectful use of Social Media by students, staff and the wider University Community.  Remember, your online behaviour has just as much impact on other people if not more, and can enhance or damage your reputation.  

Approved by Vice-Chancellor

Endorsed by Chief Marketing Officer

Administrator — AD Brand and Marketing

• Social Media Policy (doc, 255 KB)

• Access Social Media Guidelines
• Social Media Accounts

Content Administrator, Non-University Social Media Account, Primary UWA Social Media Account, Social Media, Social Media Content, UWA-related Social Media Account

This policy is for allocating, booking, maintaining and refurbishing Campus Space, including rooms, buildings, accommodation, and sporting and recreational clubs and facilities.

Approved by Senior Deputy Vice-Chancellor

Endorsed by Director Campus Management 

Administrator — Associate Director Campus Planning

• Campus Space Policy (doc, 229 KB)

• Investigate Space Planning or Allocation Request Procedure
• Leasing Space for Institutional Purposes Procedure

Campus, Street Furniture

• Student Housing Policy (pdf, 209 KB)

• Crawley Village

Endowment, Student, Non-student, Research Associate, University Owned Residential Property

• Children on Campus Policy (doc, 226 KB)

• Early Learning Centre of UWA
• Parent Services

• Permit Policy (rtf, 2 MB)

This policy is about travel, private travel, travel risks, booking travel and travel approvals.

Under the new Policy Framework, governance of this policy is as follows:

Approver: Vice-Chancellor

Sponsor: Chief Financial Officer

Owner: Head of Procurement

• Travel Policy (pdf, 169 KB)
• Travel Guidelines (pdf, 306 KB)
• Travel Approval Matrix (pdf, 380 KB)
• UWA Travel Destination Risk Assessment Form (pdf, 356 KB)

• Travel on University Business
• HDR Hub
• Travel Risk Assessments

This policy about managing a safe campus for the University Community.

Approved by Senate

Endorsed by Vice-Chancellor

Administrator — Head of Safety

• Health and Safety Policy (doc, 254 KB)

• UWA Safety and Health Leadership and Governance Guideline

Risk Control

The University is committed to assisting injured workers to return to work as soon as medically appropriate.

The University will adhere to the requirements of the Workers Compensation and Injury Management Act (2023), in the event of a work related injury, and to the requirements of the Disability and Discrimination Act 1992 in managing illness and disability for non-work related incidents. The University supports the injury management process and recognises that a successful return to work relies on the active participation and cooperation of the injured worker, the Supervisor/Manager and the general practitioner.

• Injury Management Policy (pdf, 176 KB)

• Submit a Workers Compensation Claim
• Report a Safety Hazard Incident or Near Miss

This policy provides controls for the provision and maintenance of uniforms and protective clothing to employees.

Approved by the Senior Deputy Vice-Chancellor

Endorsed by the Director Campus Management

Administrator — Head of Safety

• Uniforms and Protective Clothing Policy (doc, 219 KB)

• Smoking Policy (rtf, 2 MB)

This Policy expresses the financial practices of the University, including outlining financial controls, requirements and other supporting information.

• UP20 1 Finance Policy (pdf, 178 KB)

• Financial Control Documents

• Capital Debt Management Policy (docx, 143 KB)

Borrowing Costs, Capital Funding, Debt Services Costs, Debt Service Coverage, Endowment Investment Assets, Gearing Ratio, Identified Restricted Assets, Investment Assets, Outside Funds, Restricted Assets, Self-supported Capital Assets, University Supported Capital Assets, Unrestricted Assets, Unrestricted Income, Real Property Leasehold Interest, Long Term Real Property Leasehold Interests, Minimum Level of Unrestricted Funds

• Investment Policy Statement (doc, 481 KB)

This policy prohibits the University from receiving direct funding from the Tobacco Industry.

Approved by Vice-Chancellor

Endorsed by Deputy Vice-Chancellor Research

Administrator — Director Office of Research

• Tobacco Industry Funding Policy (doc, 234 KB)

Tobacco Industry

• Payment Card Industry PCI (pdf, 178 KB)

This policy has been updated and outlines the process for the acquisition and divestment of real property by the University within an annual budget allocation approved by the Senate. The policy aims to streamline property transactions, allowing the University to act swiftly and flexibly in the market.

• Acquisition and Divestment of Real Property Policy (docx, 228 KB)

Acquisition, Program