Policy Library

Policies

At UWA, our policies recognise our diversity and are developed to be inclusive. All policies in this library apply to the entire University Community, regardless of identity, including but not limited to people from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, people living with disabilities and people of all genders. The following documents provide some basic info about the new UWA Policy Library.

Glossary

UWA Policy Library Glossary

If you have any questions, or need assistance, please contact the Policy Manager via policy@uwa.edu.au or call tel: +61 8 6488 8722

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All policies

Code of Conduct
Employment
Student Administration

Integrity
Partnerships
Sustainability

Academic Management
School Protocols
Teaching and Research Training

Code of Conduct

Students and University Officials are responsible for their own behaviour and obliged to conduct themselves in keeping with the provisions of the Code of Ethics and Code of Conduct. When you become a member of the University Community either as a Student or as a University Official, you need to acknowledge that you've read and understood our Code of Ethics and Code of Conduct below.

Code of Conduct ( 1 policy )
- Code of Conduct Policy Number: UP07/6
  - Code of Ethics and Code of Conduct (doc, 322 KB)

University Behaviour

This section provides policies for the management of interpersonal behaviours.

Bullying ( 1 policy )
- Prevention and Resolution of Bullying on Campus Policy Number:
  - Prevention and Resolution of Bullying on Campus Policy (rtf, 2 MB)
  Bullying, Cyber Stalking, Stalking
Managing Misconduct ( 1 policy )
- Managing Misconduct Policy Number:
  - Managing Misconduct Policy (doc, 342 KB)
  Decision Maker, Misconduct, Serious Misconduct
Sexual Misconduct ( 1 policy )
- Sexual Misconduct Policy Number: UP22/4
  The University of Western Australia is committed to providing an environment where students, staff and visitors are valued, respected and can realise their full potential.
  
  Your safety and wellbeing is our priority. Sexual harm in all its forms has no place at our university or anywhere else.
  
  UWA takes incidents of sexual harm very seriously.
  - Sexual Misconduct Policy (doc, 249 KB)
  - Support for Sexual Misconduct
  - Medical Student Involvement in Patient Care
  Sexual Misconduct, Sexual Exploitation, Sexual Assault, Sexual Harassment, Consensual Sexual Activity
University Behaviour ( 1 policy )
- University Behaviour Policy Number: Pending
  This policy is currently under development. For more info, contact policy@uwa.edu.au

Diversity Equity and Inclusion

These policies support our commitment to representing and supporting our diverse staff and student communities, removing systemic barriers, and fostering an inclusive environment.

Disability and Medical Conditions ( 1 policy )
- Disability and Medical Conditions Policy Number: UP12/12
  - Disability and Medical Conditions Policy (rtf, 2 MB)
  - Fitness to Study
  Disability, Fit for Work, Inherent Requirement, Reasonable Adjustment, Universal Design
Diverse Sexualities and Genders ( 1 policy )
- Diverse Sexualities and Genders Policy Number: UP12/10 - This policy is under assessment by the LGBTIQA+ Working Group and currently in Phase 1 - Triage
  - Diverse Sexualities and Genders Policy (rtf, 2 MB)
  Affirming Gender, Bisexual, Gay, Gender Identity, Heterosexuality, Intersex, Lesbian, Sexual Identity, Transgender
Gender Balance on Committees ( 1 policy )
- Gender Balance on Committees Policy Number: UP07/09
  - Gender Balance on Committees Policy (rtf, 2 MB)
Transgender ( 1 policy )
- Transgender Policy Number: UP16/1
  - Transgender Policy (rtf, 2 MB)
  Affirmed Gender, Gender, Sex, Transgender, Transition
Web Accessibility ( 1 policy )
- Web Accessibility Policy Number: UP19/5 - It is unlawful to discriminate against a person with a disability by excluding access to information and services, including those delivered online. This policy established the support of web accessibility at UWA in an effort to reduce barriers to education and information.
  - Web Accessibility Policy (doc, 202 KB)
  - Web Accessibility Guideline (doc, 249 KB)
  Web Accessibility, Disability, Reasonable Adjustment, Emergency Remote Teaching, University Online Learning Content, University Public Web Content

Integrity

These policies are about ensuring integrity, quality and standardisation across the University's frameworks, systems and decision making.

Acceptable Use of IT ( 1 policy )
- Acceptable Use of IT Policy Number: UP19/1
  This policy expresses your personal security requirements for safeguarding the University's reputation, its IT Services and IT Assets, as well as protecting your digital identity, security and online experience.
  
  Approved by Vice-Chancellor
  
  Endorsed by Chief Information Officer
  
  Administrator — Associate Director Cyber Security and Technology Risk
  - Acceptable Use of IT Policy (doc, 240 KB)
  - Accessing Regulated Digital Content
  Acceptable Use of IT, Digital Identity, Regulated Digital Content, Child Exploitation, Personal Device, Personal Use, UWA Digital Identity, IT Asset, IT Service
Capital Debt Management ( 1 policy )
- Capital Debt Management Policy Number: UP09/12
  - Capital Debt Management Policy (doc, 256 KB)
  Borrowing Costs, Capital Funding, Debt Services Costs, Debt Service Coverage, Endowment Investment Assets, Gearing Ratio, Identified Restricted Assets, Investment Assets, Outside Funds, Restricted Assets, Self-supported Capital Assets, University Supported Capital Assets, Unrestricted Assets, Unrestricted Income, Real Property Leasehold Interest, Long Term Real Property Leasehold Interests, Minimum Level of Unrestricted Funds
Cyber Security ( 1 policy )
- Cyber Security Policy Number: UP19/2
  The Cyber Security Policy commits the University to preserving the security of its IT Assets and IT Services, and expresses risk-based cyber security practices.
  
  Approved by Vice-Chancellor
  
  Endorsed by Chief Information Officer
  
  Administrator — Associate Director Cyber Security and Technology Risk
  - Cyber Security Policy (doc, 245 KB)
  - Cyber Security
  Cyber Security, Cyber Security Control Exemption, Cyber Security Event, Cyber Security Incident, Cyber Security Risk Rating, IT Asset, IT Service, Non-privileged User Account, Privileged User Account
Delegations Framework ( 1 policy )
- Delegations Framework Policy Number: UP22/7
  This policy establishes the Delegations Framework.
  
  Approved by Senate
  
  Endorsed by the Vice-Chancellor
  
  Administrator — University Secretary
  - Delegations Framework Policy (doc, 251 KB)
  - Delegations Framework Diagram (docx, 118 KB)
  - Delegations of Authority
  Delegation, Delegate, Delegations Framework, Delegations Procedures, Delegations Guidelines, Instrument of Delegation
Finance ( 1 policy )
- Finance Policy Number: UP20/1
  The Finance Policy expresses the financial practices of the University that have been put in place to improve how we manage financial commitments, improve our financial performance and safeguard University Funds for the support of research, teaching and community engagement. This policy is designed to be read with the financial control documents which can be found on the intranet site (see link below).
  
  Approved by Senior Deputy Vice-Chancellor
  
  Endorsed by Chief Financial Officer
  
  Administrator — AD Financial Compliance and Business Services
  - Finance Policy (docx, 213 KB)
  - Financial Control Documents
  Asset, Attractive Item, Expenditure, Financial Commitment, Intangible Asset, Private Travel, Revenue, Senate Member, Student Travel Expenditure, Travel, Travel Expenditure, University Funds
Honorary Degrees and Chancellors Medal ( 1 policy )
- Honorary Degrees and Chancellor's Medal Policy Number: UP21/1
  - Honorary Degrees Committee Constitution
Information Protection ( 1 policy )
- Information Protection Policy Number: UP20/2 - This policy provides the definitions, obligations and responsibilities for securing information based on its risk, legal requirements and business value.
  - Information Protection Policy (rtf, 2 MB)
  Business Capability, Business System Owner, Information Custodian, Information Owner, Information Power User, Information Protection, Information Steward, Information User, University Information, University Information Management System
Investment ( 1 policy )
- Investment Policy Number: UP09/13
  - Investment Policy Statement (doc, 481 KB)
Legal Services ( 1 policy )
- Legal Services Policy Number: UP22/14
  The policy is about making sure General Counsel is informed about, and can coordinate, Legal Services for the entire University including the reporting of claims and potential claims against the University.
  
  Approved by the Senior Deputy Vice-Chancellor.
  
  Endorsed by the Director Governance and General Counsel.
  
  Administrator — Managing Counsel.
  - Legal Services Policy (doc, 229 KB)
  - Request for Legal Services
  Legal Services
Policy Framework ( 1 policy )
- Policy Framework Policy Number: UP20/4
  This policy establishes the Policy Framework and expresses the practices for policy development and management.
  
  Approved by Senate
  
  Endorsed by Vice-Chancellor
  
  Administrator — Manager Policy
  Policy, University Procedure, Operational Procedure, Guideline, School Protocol, Control Document, Policy Approver, Policy Steward, Policy Administrator, Process Expert, Process Owner, Policy Development, Policy Refresh, Policy Review, Policy Rescission, Minor Amendment, Administrative Policy, Academic Policy, Institutional Policy
Research Integrity ( 1 policy )
- Research Integrity Policy Number: UP20/6 - This policy operationalises the principles and practices of the Australian Code for the Responsible Conduct of Research at UWA.
  This policy promotes the adoption of the principles and practices of the Australian Code for the Responsible Conduct of Research (the Research Code), and to express what is meant by responsible conduct or Research.
  
  Approved by Academic Council
  
  Endorsed by DVC Research
  
  Administrators — AD Research Operations
  Author, Authorship, FAIR Principle, Open Access, Research, Research Adjunct Employee, Research Integrity, Research Integrity Advisor, Research Misconduct, Research Student, Researcher, Sponsor, Peer Review
Risk Management ( 1 policy )
- Risk Policy Number: UP21/16
  This new Risk Policy replaces UP12/1 .
  - Risk Policy (doc, 233 KB)
  Risk, Risk Management Framework, Risk Appetite, Risk Assessment, Strategic Risk, Compliance Risk, Operational Risk, Project Risk
Tobacco Industry Funding ( 1 policy )
- Tobacco Industry Funding Policy Number: UP21/2 - This policy prohibits the University from receiving direct funding from the Tobacco Industry and replaces UP07/11.
  - Tobacco Industry Funding Policy (doc, 353 KB)
  Tobacco Industry
UWA Code for the Protection of Freedom of Speech and Academic Freedom ( 1 policy )
- UWA Code for the Protection of Freedom of Speech and Academic Freedom Policy Number: UP20/8 The University is committed to freedom of speech and academic freedom as fundamental to the conduct of a democratic society and to the quest for intellectual, moral and material advance in the human condition. This code is adopted in support of that commitment.

Communication and Official Information

These policies support confidentiality, reduced improper use of and transmission of official information, and protect the rights of the official information produced by members of the University Community.

All Staff Email ( 1 policy )
- All Staff Email Policy Number: UP12/30
  This Policy details the types of emails that will be approved for distribution on the All Staff Email List.
  - All Staff Emails Policy (docx, 210 KB)
Information Privacy ( 1 policy )
- Information Privacy Policy Number: UP14/10 - This policy upholds the University's aim to apply the Australian Privacy Principles to its management of your information.
  - Information Privacy Guideline (doc, 388 KB)
  - Information Privacy Policy (doc, 217 KB)
  - Privacy at UWA
  Personal Information, Sensitive Information, Information Privacy
Intellectual Property ( 1 policy )
- Intellectual Property Policy Number: UP07/49
  This policy is about Intellectual Property and sharing of net revenues from IP commercialisation.
  
  Approved by Senate
  
  Endorsed by Vice-Chancellor
  
  Administrator — Pro Vice-Chancellor Industry and Commercialisation
  - Intellectual Property Policy (doc, 241 KB)
  Computer Program, Copyright, Net Proceeds, Scholarly Works, Teaching Materials, Commercialise, Design, Originator, Patent, Plant Variety
Social Media ( 1 policy )
- Social Media Policy Number: UP11/22 - This policy is currently being refreshed and is in Phase 6 - Drafting
  - Social Media Policy (rtf, 2 MB)

Fraud and Corruption

These policies support our committed to complying with all applicable laws and standards, and encourages the reporting of corrupt practices, breaches of the law and matters detrimental to the University or its reputation.

Fraud and Corruption ( 2 policies )
- Fraud and Corruption Policy Number: UP22/11
  This policy is about preventing, detecting and responding to Fraud and Corruption.
  
  Approved by Senate
  
  Endorsed by Vice-Chancellor
  
  Administrators — Director Governance and General Counsel | Chief Financial Officer | Director Human Resources
  - Fraud and Corruption Info
  Corruption, Fraud, Minor Misconduct, Serious Misconduct, Misconduct
- Public Interest Disclosure Policy Number: UP22/8
  Detrimental Action, Public Interest Disclosure, Public Interest Information, PID Subject, PI Discloser

Conflicts of Interest

These policies are about reducing the improper influence and perceived improper influence, of University Officers in the performance of their official University duties.

Conflicts of Interest ( 4 policies )
- Conflicts of Interest Policy Number: UP22/12
  This policy is about identifying, managing and declaring Conflicts of Interest
  
  Approved by Senate
  
  Endorsed by Vice-Chancellor
  
  Administrators — Director Governance and General Counsel | Chief Financial Officer | Director Human Resources
  - Conflicts of Interest Declaration
  - Conflicts of Interest Info
  Conflicts of Interest, COI Declaration, Conflicts of Interest Management Plan, CIMP, Assessor, Senior Assessor
- Gifts Benefits and Hospitality Policy Number: This policy is currently being developed and is in Phase 6 - Drafting
- Investigator Financial Conflicts of Interest Policy Number: UP20/10 - This policy upholds our requirement to design, conduct and report on research funding under Public Health Service grants and cooperatives agreements to be free from bias. This policy is provisionally approved and will be submitted to Academic Board in 2021.
  - Investigator Financial Conflicts of Interest Policy (doc, 213 KB)
  Conflicts of Interest, Financial Conflicts of Interest, Significant Financial Interest, Investigator
- Professional and Personal Relationships in the Workplace Policy Number: UP07/14 - This policy is currently being assessed for rescission as part of the Conflicts and Interest Policy review, which is in Phase 6 - Drafting.
  - Professional and Personal Relationships Policy (rtf, 2 MB)

Recordkeeping

This section supports our obligation to create and keep records which properly and adequately record the performance of the University's functions.

Information Retention ( 1 policy )
- Information Retention Policy Number: UP07/157 - This policy expresses the information retention practices for the University and supports consistency in recordkeeping. This policy was previously named Records Management Policy.
  - Information Retention Policy (rtf, 2 MB)
  Archival Record, Information Retention, Metadata, Non-record, Open Data, Record, Record Disposal Authority, Recordkeeping, Record Management, Records in Place, Restricted Access Archive, System of Record, University Archives, University Information Management System, University Record, Vital Records

Complaints

This section upholds the rights, and in some cases the responsibilities, of Students, University Officers and members of the public who may wish to make a complaint or lodge a report.

Public Complaints ( 1 policy )
- Public Complaints Policy Number: UP22/6
  This policy is about making a complaint about the University or members of the University Community. Anyone can make a complaint in good faith on a matter within the University's authority to deal with.
  
  Approved by Senior Deputy Vice-Chancellor
  
  Endorsed by Director Governance and General Counsel
  
  Administrator — Manager Integrity and Standards Unit
  - Public Complaints (doc, 229 KB)
  - Complaints Information
  - Complaint Lodgement System
  Complaint, Complainant, Respondent

Student Administration

These policies are student focused. They deal with aspects for managing student administrative matters ranging from admission to graduation. They also deal with structures to support students' academic life.

Student Administration policies ( 24 policies )
- Academic Integrity Policy Number: UP21/12
  This policy replaces UP07/21 Academic Conduct Policy.
  - Academic Integrity Policy (doc, 204 KB)
  - Schedule 1 Penalties Matrix Coursework (doc, 108 KB)
  - Schedule 2 Penalties Matrix HDR Candidates (doc, 92 KB)
  - Schedule 3 Procedures Final (doc, 97 KB)
  - Guidelines Assessment Cover Sheet for Students (doc, 206 KB)
  - Thesis Front Sole Author (doc, 599 KB)
  - Guidelines for the Editing of Research Theses (doc, 67 KB)
  Academic Integrity, Academic Literacy, Academic Misconduct, Course Material, Editorial Assistance, Editorial Intervention, Ethical Scholarship, Ghost Writing, Sharing of Course Material
- Academic Progress Policy Number: UP11/26
  - Academic Progress Policy (doc, 129 KB)
- Admission Coursework Policy Number: UP16/5
  - Admission Coursework Policy (doc, 156 KB)
  - Admissions Policy Appendix (doc, 415 KB)
- Australian Government Research Training Program Scholarships Policy Number: UP17/4
  - Australian Government Research Training Program Scholarships Policy (doc, 110 KB)
- Cohort Monitoring Policy Number: UP22/3
  - Cohort Monitoring Policy (docx, 80 KB)
- Credit Transfer Advanced Standing and Recognition of Prior Learning Policy Number: UP11/34
  - Credit Transfer Advanced Standing and Recognition of Prior Learning Policy (doc, 109 KB)
- Establishment and Award of Scholarships Policy Number: UP11/43
  - Establishment and Award of Scholarships Policy (doc, 98 KB)
- Fees - Payment and Refund of Tuition Fees for Domestic Postgraduate Students Policy Number: UP07/122
  - Fees Payment and Refund of Tuition Fees for Domestic Postgraduate Students Policy (rtf, 202 KB)
- Fees - Setting Amending and Monitoring Tuition Fees for Domestic Postgraduate Students Policy Number: UP14/1
  - Fees Setting Amending and Monitoring Tuition Fees for Domestic Postgraduate Students Policy (doc, 80 KB)
- Fitness to Study Policy Number:
  - Fitness to Study (doc, 55 KB)
- Graduation - Academic Dress Policy Number: UP11/49
  - Graduation Academic Dress Policy (doc, 69 KB)
- Incidental Student Fees and Charges Policy Number: UP07/20
  - Incidental Student Fees and Charges Policy (doc, 99 KB)
- International Student Fees Policy Number: UP21/3
  - International Student Tuition Fee Setting Monitoring and Adjustment Policy (doc, 328 KB)
- International Student Mobility Outbound Policy Number: UP16/4
  - International Student Mobility Outbound (doc, 136 KB)
- Non-award Course Fees for Domestic Students Policy Number: UP07/121
  - Non-Award Course Fees for Domestic Students Policy (doc, 85 KB)
- Prizes Policy Number: UP14/15
  - Prizes Policy (doc, 128 KB)
  - Prizes Policy Schedule 1 (doc, 50 KB)
- Refund of Tuition Fees for International Students Policy Number: UP21/18
  - Refund of Tuition Fees for International Students Policy (doc, 241 KB)
  Census Date, Course, Commencing International Student, Continuing International Student, International Student, International HDR Student, Packaged Course, Program, Start Date, Teaching Period, Tuition Fees, Unit, Refund
- Review and Appeal of Academic Decisions for Courses Managed by the Graduate Research School Policy Number: UP18/4
  - Review and Appeal of Academic Decisions for Courses Managed by the Graduate Research School Policy (doc, 174 KB)
  - Review and Appeal HDR Schedules (doc, 443 KB)
- Review and Appeal of Academic Decisions Relating to Students Policy Number: UP15/1
  The review and appeal of academic decisions relating to students in coursework courses will be managed by a new policy in 2023. Until then, such matters will continue to be managed by the Review and Appeal of Academic Decisions Relating to Students Policy 2022.
  
  The new policy and schedule A will come in to force on 01 January 2023.
  - Review and Appeal of Academic Decisions Relating to Students Policy 2022 (docx, 40 KB)
  - Review and Appeal of Academic Decisions Relating to Students Policy (doc, 144 KB)
  - Schedule A (docx, 25 KB)
- Rule Waiver Policy Number: UP21/6
  - Rule Waiver Policy (doc, 126 KB)
  - Rule Waiver Schedule (doc, 63 KB)
- Special Consideration Policy Number: UP11/23
  - Special Consideration Policy (doc, 199 KB)
- Student Complaint Resolution Policy Number: UP07/98
  - Student Complaint Resolution Policy (doc, 116 KB)
  - Appendix A - Student Complaint Resolution Stage Requirements (doc, 67 KB)
  - Appendix B - Appeal Stage Requirements (doc, 61 KB)
- Student Enrolment Policy Number: UP18/5
  - Student Enrolment Policy (doc, 165 KB)
  - Student Enrolment Schedules A-E (pdf, 730 KB)
  - Student Enrolment Schedule F (doc, 193 KB)
  - Fitness to Study
- Student Rights and Responsibilities Policy Number: UP07/132
  - Student Rights and Responsibilities (doc, 122 KB)

Teaching and Research Training

Teaching and research training is the core business activity of the University. Policies relating to this category deal with course management, learning and teaching and research training for HDR students. They deal with aspects relating to curriculum design, structures to support the management of UWA courses, delivery of teaching and the provision of research training.

Course Management ( 17 policies )
- Academic Calendar Policy Number: This policy is currently under development.
- Coding System for Courses Unit Sets and Units Policy Number: UP07/113
- Courses - Articulation Policy Number: UP12/27
  - Courses Articulation Policy (doc, 84 KB)
- Courses - Award Certification Policy Number: UP21/7
- Courses - Coursework Dissertation Policy Number: UP15/6
- Courses - Experiential Learning Policy Number: UP17/5
  - Courses Experiential Learning Policy (doc, 151 KB)
  - Courses Experiential Learning Schedule A (doc, 39 KB)
- Courses - Institutional Collaborative Student Pathways Policy Number: UP18/1
- Courses - Postgraduate Coursework Policy Number: UP15/7
- Courses - Research Thesis Policy Number: UP15/8
  - Courses Research Thesis Policy (doc, 132 KB)
- Courses - Transition Arrangements Policy Number: UP11/36
  - Courses Transition Arrangements Policy (doc, 91 KB)
- Courses - Undergraduate Policy Number: UP17/3
  - Courses Undergraduate Policy (doc, 137 KB)
  - Courses Undergraduate Appendix (pdf, 721 KB)
- Coursework Units Policy Number: UP21/5
  - Coursework Units Policy (doc, 181 KB)
  - Coursework Units Appendix A (doc, 77 KB)
- Micro-credentials Policy Number: UP19/4
  - Micro-credentials Policy (doc, 93 KB)
- Setting and Managing Student Quotas in Coursework Courses Policy Number: UP20/3
  - Setting and Managing Student Quotas in Coursework Courses Policy (doc, 95 KB)
- Summer School Policy Number: UP07/133
  - Summer School Policy (doc, 97 KB)
- Teaching Periods Policy Number: UP14/2
  - Teaching Periods Policy (doc, 93 KB)
- Timetabling Policy Number: UP10/6
  - Timetabling Policy (doc, 107 KB)
Learning and Teaching ( 5 policies )
- Assessment Policy Number: UP15/5
- Higher Education Academic Scholarship Policy Number: UP21/11
  - Higher Education Academic Scholarship Policy (doc, 113 KB)
  - Schedule 1 Scholarship (doc, 85 KB)
  Academic Scholarship, Discipline, Research Active, Teaching Staff
- Lecture Capture Policy Number: UP10/9
  - Lecture Capture Policy (doc, 73 KB)
- Student Experience of Learning and Teaching Policy Number: UP20/7
  - SELT Policy (doc, 345 KB)
  - SELT Procedure (doc, 387 KB)
- Students Unit Reflective Feedback Survey Data and its Dissemination Policy Number: UP13/9 Student Unit Reflective Feedback Survey Data and Its Dissemination Policy has now been rescinded. Please note: UP20/7 Student Experience of Learning and Teaching has now gone live.
Research Training ( 5 policies )
- Adequate Research Preparation Policy Number: UP11/25
  - Adequate Research Preparation Policy (doc, 105 KB)
- Examination of Higher Degree by Research Candidates Policy Number: UP18/3
  - Examination of Higher Degree by Research Candidates Policy (doc, 94 KB)
- Graduate Research Training Policy Number: UP12/11
  - Graduate Research Training Policy (doc, 165 KB)
- Higher Doctorates Policy Number: UP11/8
  - Higher Doctorates Policy (doc, 74 KB)
- Joint Doctoral Degree Policy Number: UP21/13
  Cotutelle, Dual Award, Home University, Host University, Individual Candidature Agreement, Joint Award, Joint Doctoral Program Agreement

Academic Management

These policies deal with infrastructure to support employees to deliver the University's core business activity.

Academic Management policies ( 10 policies )
- Academic Quality Assurance Framework Policy Number: UP22/1
  - AQA Framework Policy (docx, 88 KB)
- ARC and NHMRC Fellows Policy Number: UP07/175
  - ARC and NHMRC Fellows Policy (docx, 208 KB)
- Award of the Title of Emeritus Professor Policy Number: UP07/118
  - Award of the Title of Emeritus Professor Policy (doc, 145 KB)
  - Award of the Title of Emeritus Professor Procedure (doc, 63 KB)
- Course and School Review Policy Number: UP20/9
  - Course and School Review Policy (doc, 124 KB)
  - Course and School Review Appendix A (doc, 77 KB)
- Honorary Appointments Policy Number: UP07/263
  - Honorary Appointments Policy (docx, 216 KB)
- Indirect Cost Recovery on Research Grants and Contracts Policy Number: UP07/2
  - National Competition Policy
- Research Entities Policy Number: UP21/17
- Senior Honorary Fellow and Senior Honorary Research Fellow Policy Number: UP07/177
  - Senior Honorary Fellow and Senior Honorary Research Fellow Policy (rtf, 2 MB)
- Structure of the Academic Year Policy Number: UP14/4
  - Structure of the Academic Year Policy (doc, 88 KB)
- Visiting Appointments Policy Number: UP07/178
  - Visiting Appointments Policy (doc, 213 KB)

Employment

These policies are for managing employment practices not covered under the employment agreement.

Academic Sabbatical ( 1 policy )
- Academic Sabbatical Policy Number: UP15/3
  - Academic Sabbatical Policy (docx, 233 KB)
Employee Entitlements ( 22 policies )
- Bonus Payments Policy Number: UP07/216
  - Bonus Payments Policy (rtf, 2 MB)
- Clinical and Dental Loadings Policy Number: UP07/219
  - Clinical and Dental Loadings Policy (rtf, 2 MB)
- Discretionary Allowances and Payments Policy Number: UP07/209
  - Discretionary Allowances and Payments Policy (rtf, 2 MB)
- Distinction Allowance Policy Number: UP07/215
  - Distinction Allowances Academic Staff Policy (rtf, 2 MB)
- English Language Training Leave Policy Number: UP07/231
  - English Language Training Leave Policy (rtf, 2 MB)
- Flexible Work and Leave Practices Policy Number: UP09/3
  - Flexible Work and Leave Practices Policy (rtf, 2 MB)
- Higher Duties Allowance Policy Number: UP07/211
  - Higher Duties Allowance General Staff Policy (rtf, 2 MB)
- Home Based Work Policy Number: UP07/203
  - Home Based Work Policy (doc, 219 KB)
  - Application for Home Based and Remote Work (docx, 68 KB)
- Hours of Work Policy Number: UP07/261
  - Hours of Work Policy (rtf, 2 MB)
- Leave Policy Number: UP16/6
  - Leave Excluding Long Service and Parental Leave Policy (rtf, 3 MB)
- Market Allowance Policy Number: UP07/212
  - Market Allowance Policy (rtf, 2 MB)
- Merit Allowance Policy Number: UP07/214
  - Merit Allowance Policy (rtf, 2 MB)
- Overpayment Policy Number: UP07/262
  - Overpayments Policy (rtf, 2 MB)
- Parental Leave Policy Number: UP07/223
  - Parental Leave Policy (rtf, 2 MB)
- Performance Allowance Policy Number: UP12/15
  - Performance Allowance Policy (rtf, 2 MB)
- Retention Allowances Policy Number: UP12/16
  - Retention Allowance Policy (rtf, 2 MB)
- Reward and Recognition Policy Number: UP12/14
  - Reward and Recognition Policy (rtf, 2 MB)
- Rural Clinical School of WA Family Friendly Travel Assistance Policy Number: UP11/4
  - Rural Clincial School of WA Family Friendly Travel Assistance (rtf, 2 MB)
- Salary Packaging Policy Number: UP07/192
  - Salary Packaging Policy (rtf, 2 MB)
- Salary Progression Policy Number: UP07/218
  - Salary Progression Policy (rtf, 2 MB)
- Starting Salaries Policy Number: UP07/207
  - Starting Salaires Policy (rtf, 2 MB)
- Supported Wage System Policy Number: UP07/190
  - Supported Wage System Policy (rtf, 2 MB)
Leave ( 1 policy )
- Leave (excluding Long Service Leave and Parental Leave) Policy Number: UP23/4
  New Leave Policy coming soon.
Mobility and Flexibility ( 1 policy )
- Mobility and Flexibility Policy Number: UP23/3
  New Mobility and Flexibility Policy coming soon.
Organisational Development ( 1 policy )
- Organisational Development Policy Number: UP23/1
  New Organisational Development Policy coming soon.
Parental Leave ( 1 policy )
- Parental Leave Policy Number: UP23/5
  New Parental Leave Policy coming soon.
Professional Development ( 8 policies )
- Acting Arrangements Policy Number: UP07/200
  - Acting Arrangements Policy (rtf, 2 MB)
- Additional Responsibilities Allowances Policy Number: UP07/210
  - Additional Responsibilities Allowances ARA including Designated Role Allowances Policy (rtf, 2 MB)
- Career Mobility Policy Number: UP07/247
  - Career Mobility Policy (rtf, 2 MB)
- Feedback Tools for Personal Development and Performance Evaluation Policy Number: UP11/44
  - Feedback Tools for Personal Development Performance Evaluation Policy (rtf, 2 MB)
- Further Education for Employees Policy Number: UP07/235
  - Further Education for Employees Policy (rtf, 2 MB)
- Incremental Progression Policy Number: UP07/258
  - Incremental Progression Policy (rtf, 2 MB)
- Staff Development Grants Scheme Policy Number: UP07/147
  - Staff Development Grants Scheme Policy (docx, 213 KB)
- Transfers and Secondments Policy Number: UP07/198
  - Transfers and Secondments Policy (rtf, 2 MB)
Remuneration ( 1 policy )
- Remuneration Policy Number: UP23/2
  New Remuneration Policy coming soon.
Talent ( 19 policies )
- Academic Appointments Policy Number: UP07/163
  - Academic Appointments Policy (rtf, 2 MB)
- Achievement Relative to Opportunity Policy Number: UP13/3
  - Achievement Relative to Opportunity (rtf, 77 KB)
- Advertising Policy Number: UP07/160
  - Advertising Policy (rtf, 2 MB)
- Appointment of Mid-career and Senior Fellows Policy Number: UP11/45
  - Appointment of Mid-career and Senior Fellows (rtf, 2 MB)
- Attraction Allowance Policy Number: UP07/213
  - Attraction Allowance Policy (rtf, 2 MB)
- Casual Appointments Academic Policy Number: UP07/184
  - Casual Employment Academic Policy (rtf, 2 MB)
- Casual Employment Professional and General Policy Number: UP11/5
  - Casual Employment Professional and General Policy (rtf, 2 MB)
- Changing the Status of Appointments Policy Number: UP07/196
  - Changing the Status of the Appointment Policy (rtf, 2 MB)
- Employment Checks Policy Number: UP09/14 - This policy used to be called National Police Checks. It has been updated to include Working with Children Checks and Financial Checks as well.
  - Employment Checks Policy (docx, 212 KB)
- Fast Track Appointments Policy Number: UP08/2
  - Fast Track Appointments Policy (rtf, 2 MB)
- Fixed Annual Remuneration Contracts Policy Number: UP15/2
  - FAR Contracts Policy (rtf, 2 MB)
- Immigration Policy Number: UP07/179
  - Immigration Policy (rtf, 2 MB)
- Job Sharing Policy Number: UP07/193
  - Job Sharing Policy (rtf, 2 MB)
- Pre-retirement Contracts Policy Number: UP11/14
  - Pre-retirement Contracts Policy (rtf, 2 MB)
- Probation and Confirmation of Academic Employees Policy Number: UP07/254
  - Probation and Confirmation Policy (rtf, 2 MB)
- Probation Professional and General Employees Policy Number: UP07/197
  - Probation Policy (docx, 215 KB)
- Recognition of Prior Service Policy Number: UP07/194
  - Recognition of Prior Service Policy (rtf, 2 MB)
- Rehire Policy Number: This policy is currently being developed and is in Phase 6 - Drafting.
- Selection for Appointment Policy Number: UP07/158
  - Selection for Appointment Policy (rtf, 2 MB)
Talent Acquisition ( 1 policy )
- Talent Acquisition Policy Number: UP22/15
  New Talent Acquisition Policy coming soon.

Engagement

Engagement ( 1 policy )
- Consultancy Policy Number: UP21/9 - this new policy has replaced UP07/204 Professional and Consultative Work Policy.For information on UWA Consult and to undertake Consultancy Work, please visit the UWA Consult using the link below, or contact - consult@uwa.edu.au
  - UWA Consult
  Consultancy Work, University Consultant, University Consultancy, University Time

Internationalisation

Internationalisation ( 1 policy )
- Foreign Interference Policy Number: UP22/2
  This policy reduces our risk exposure from Foreign Interference by establishing a Foreign Interference Governance Framework, including reporting and declaration requirements, as well as providing security around our international agreements.
  - Foreign interference notification procedure - for staff and students (docx, 30 KB)
  - International Activity Declaration Procedure (docx, 29 KB)
  Foreign Interference, Foreign Influence, International Activity

Advancement

Advancement ( 1 policy )
- Gift Acceptance and Governance Policy Number: UP21/10 This policy helps to ensure UWA has a transparent, consistent and integrated approach to the solicitation and acceptance of philanthropic gifts, meetings its legal obligations as a Designated Gift Recipient and the governance of philanthropic gifts across the University.
  Asset, Attractive Item, Authority Band, Bequest, Bequest Donor, Conflicts of Interest, Copyright, Donor, Endowment, Gift, Gift-in-kind, Intangible Property, Intellectual Property, Money, Personal Information, Philanthropic Giving, Prize, Scholarship, Trust, University Funds

Arts and Culture

Cultural Collections ( 6 policies )
- Berndt Museum Collection Policy Number: UP17/2
  - Acquisitions for the Berndt Museum Policy (rtf, 2 MB)
- Cruthers Collection of Womens Art Policy Number: UP14/16
  - Cruthers Collection of Womens Art Policy (rtf, 2 MB)
- Deaccession and Removal of Works of Art Policy Number: UP17/1
  - Deaccession and Removal of Works of Art Policy (doc, 203 KB)
- Display of Museum Artworks Policy Number: UP13/1
  - Display of Museum Artworks Policy (rtf, 2 MB)
- UWA Art Acquisitions Policy Policy Number: UP16/9
  - UWA Art Acquisitions Policy (doc, 209 KB)
- Cultural Collections Policy Number: This policy is currently being developed as part of a review of the University's arts and culture policies and is in Phase 6 - Drafting.
Memorial Services ( 1 policy )
- Memorial Services on Campus Policy Number: UP22/18
  This policy provides controls for eligibility and approval of Memorial Services at the University.
  
  Approved by Senate
  
  Endorsed by the Vice-Chancellor
  
  Administrator — Associate Director Alumni Relations and Community Engagement
  - Memorial Services Policy (doc, 226 KB)
Naming and Acknowledgement ( 1 policy )
- Naming and Acknowledgement Policy Policy Number: UP22/17
  This policy provides the controls for recognising Aboriginal Cultural Heritage on Campus, and for recognising individuals and organisations who have supported the University through distinguished service and outstanding contribution.
  
  Approved by Senate
  
  Endorsed by the Vice-Chancellor
  
  Administrator — Associate Director Advancement Services
  - Naming and Acknowledgement Policy (doc, 233 KB)
  - Naming and Acknowledgement Control Document (doc, 198 KB)
Flag Protocol ( 1 policy )
- Flag Protocol Policy Number: UP16/7
  This policy provides the times and dates, and raising and lowering protocols for flying approved flags.
  
  Approved by Deputy Vice-Chancellor Global Partnerships
  
  Endorsed by Chief Advancement Officer
  
  Administrator — Manager Policy.
  - Flag Protocol Policy (docx, 215 KB)
  - Flag Calendar (doc, 247 KB)

Sustainability

These policies are about enhancing our social experiences, managing and adapting our facilities and services, and reducing our impact on our environments.

Corporate Social Responsibility ( 1 policy )
- Corporate Social Responsibility Policy Number: UP22/13
  The policy is aligned to the University's sustainable environments enabling plan of the UWA Strategic Plan and establishes our Corporate Social Responsibility practices.
  
  Approved by Senate
  
  Endorsed by the Vice-Chancellor
  
  Administrator — Chair of the Sustainability Committee
  - Corporate Social Responsibility Policy (doc, 222 KB)
  Corporate Social Responsibility, Modern Slavery, Procurement
Facilities and Services ( 3 policies )
- Acquisition of Real Property Policy Number: UP10/7
  - Acquisition of Real Property Policy (rtf, 2 MB)
- Campus Space Policy Number: UP22/19
  This policy is for allocating, booking, maintaining and refurbishing Campus Space, including rooms, buildings, accommodation, and sporting and recreational clubs and facilities.
  
  Approved by Senior Deputy Vice-Chancellor
  
  Endorsed by Director Campus Management
  
  Administrator — Associate Director Campus Planning
  - Campus Space Policy (doc, 229 KB)
  - Investigate Space Planning or Allocation Request Procedure
  - Leasing Space for Institutional Purposes Procedure
  Campus, Street Furniture
- Permits Policy Number: UP07/79
  - Permit Policy (rtf, 2 MB)
Wellbeing ( 12 policies )
- Alcohol and Other Drugs Policy Number: UP09/5
  This policy is about managing and supporting Students and University Officers in relation to alcohol and other drugs while performing University Activity.
  
  Approved by Vice-Chancellor
  
  Endorsed by Director Human Resources
  
  Administrator — Manager Health and Wellbeing
  - Alcohol and Other Drugs Policy (doc, 208 KB)
  - Notification of Event and Liquor Consumption
  Alcohol, Drugs
- Chaplaincy Services Policy Number: UP12/2
  Supporting the spirituality of students at UWA is harmonious with the University's founding motto — “Seek Wisdom”; and its values of encouraging open exchange of ideas and thought, and fostering openness, honesty, mutual understanding, fairness, trust, and responsibility in social, moral and academic matters.
  
  The University is committed to supporting students with a diversity of cultural, religious and non-religious backgrounds and promotes interfaith conversation and collaboration wherever possible.
  
  Approved by the Vice-Chancellor
  
  Endorsed by the Senior Deputy Vice-Chancellor
  
  Administrators — AD Student Success and Wellbeing
  - Chaplaincy Services Policy (doc, 208 KB)
- Child Protection Policy Number: UP22/5
  The University of Western Australia has a zero tolerance approach to Child Exploitation. The University has strict working with children practices and promotes cultural safety for children across teaching, learning, research and community engagement endeavours.
  
  Approved by the Vice-Chancellor.
  
  Endorsed by the Senior Deputy Vice-Chancellor
  
  Administrators — AD Research Operations, AD Student Success and Wellbeing, and AD Talent Acquisition, Organisation Development and Workforce Diversity.
  Child, Working with Children, Child Safety, Child Related Work, Child Abuse, Child Exploitation
- Children on Campus Policy Number: UP07/7
  - Children on Campus Policy (doc, 226 KB)
- Injury Management Policy Number: UP07/153
  - Injury Management Policy (rtf, 2 MB)
- International Students Under 18 Policy Number: UP21/14
  - International Students Under 18 Policy (doc, 245 KB)
  - International Students Under 18 Accommodation and Welfare Guideline (doc, 249 KB)
  International Student
- Mental Health Policy Number: UP10/8
  The University has duties under the Disability Discrimination Act (1992) (DDA) and the Occupational Safety and Health Act (1984) to protect the rights of Students and Employees with Mental Illness, and to ensure a safe and healthy working environment. This Policy addresses the management of the Mental Health and wellbeing of the University Community.
  
  The University recognises that good Mental Health is a state of wellbeing, that helps individuals cope with the normal stresses of work and study, maintain healthy relationships and better contribute to the University Community professionally and personally.
  
  The University takes a sensitive and informed approach to Mental Health and is committed to ensuring the University Community is aware of and responsive to the needs of those who have, or who are at risk of developing, a Mental Health Problem and assisting members of the University Community to extend their Mental Health Literacy.
  
  Approved by Senior Deputy Vice-Chancellor
  
  Endorsed by Director Human Resources
  
  Administrator — Associate Director Talent, Organisational Development and Workforce Diversity
  - Mental Health Policy (doc, 218 KB)
  - Fitness to Study
  Inherent Requirement, Mental Health, Mental Health Literacy, Mental Health Problem, Mental Illness, Reasonable Adjustment
- Safety and Health Policy Number: UP21/15
  This policy about managing a safe campus for the University Community.
  
  Approved by Senate
  
  Endorsed by Vice-Chancellor
  
  Administrator — Head of Safety
  - Safety and Health Policy (doc, 219 KB)
  - UWA Safety and Health Leadership and Governance Framework
  - UWA Safety and Health Commitment
  Risk Control
- Serious Student Incident Policy Number: UP22/16
  This policy is about managing Serious Student Incidents.
  
  Approved by Vice-Chancellor
  
  Endorsed by Senior Deputy Vice-Chancellor
  
  Administrator — AD Student Success and Wellbeing
  - Serious Student Incident Policy (doc, 227 KB)
  - Serious Student Incident Procedure (doc, 699 KB)
- Smoking Policy Number: UP07/150
  - Smoking Policy (rtf, 2 MB)
- Student Housing Policy Number: UP10/03
  - Student Housing Policy (doc, 225 KB)
  - Crawley Village
  Endowment, Student, Non-student, Research Associate, University Owned Residential Property
- Uniforms and Protective Clothing Policy Number: UP07/220
  This policy provides controls for the provision and maintenance of uniforms and protective clothing to employees.
  
  Approved by the Senior Deputy Vice-Chancellor
  
  Endorsed by the Director Campus Management
  
  Administrator — Head of Safety
  - Uniforms and Protective Clothing Policy (doc, 219 KB)

School Protocols

Medical School ( 1 policy )
- Medical Student Involvement in Patient Care Policy Number:
  Medical students working in clinical environments are expected to be familiar with the WA consent to treatment policy, the Australian Charter of Healthcare Rights, the MD Professionalism workbook on Learning Management System (LMS), and this protocol.
  - Medical Student Involvement in Patient Care (doc, 2 MB)

Policy suggestions

If you would like to suggest a new policy or an amendment to an existing policy, please do so by clicking on the Suggestion Form button below.

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