This policy establishes the Policy Framework and expresses the practices for policy development and management.

• Policy Governance Framework (pdf, 294 KB)

Policy, University Procedure, Operational Procedure, Guideline, School Protocol, Control Document, Policy Approver, Policy Steward, Policy Administrator, Process Expert, Process Owner, Policy Development, Policy Refresh, Policy Review, Policy Rescission, Minor Amendment, Administrative Policy, Academic Policy, Institutional Policy

• Code of Ethics and Code of Conduct (doc, 324 KB)

This policy establishes the Delegations Framework.

Approved by Senate

Endorsed by the Vice-Chancellor

Administrator — University Secretary

• Delegations Framework Policy (doc, 251 KB)
• Delegations Framework Diagram (pdf, 167 KB)

• Delegations of Authority

Delegation, Delegate, Delegations Framework, Delegations Procedures, Delegations Guidelines, Instrument of Delegation

This Policy establishes the Risk Management Framework and the risk management practices of the University.

Approved by Senate

Endorsed by Vice-Chancellor

Administrator — Manager Strategic Assurance

• Risk Policy (docx, 151 KB)
• Risk Management Guideline (docx, 489 KB)
• Compliance Management Guideline (doc, 270 KB)

• Risk Management

Risk, Risk Management Framework, Risk Appetite, Risk Assessment, Strategic Risk, Compliance Risk, Operational Risk, Project Risk

This policy is about preventing, detecting and responding to Fraud and Corruption.

Approved by Senate

Endorsed by Vice-Chancellor

Administrators — Director Governance and General Counsel | Chief Financial Officer | Director Human Resources

• Fraud and Corruption Policy (doc, 234 KB)
• Fraud and Corruption Investigation Guideline (doc, 250 KB)
• Fraud and Corruption Control Plan (doc, 255 KB)
• Fraud and Corruption Training (pptx, 4 MB)

• Fraud and Corruption Info

Corruption, Fraud, Minor Misconduct, Serious Misconduct, Misconduct

This policy is about accepting, refusing and declaring gifts, benefits and hospitality, and refusing and reporting bribes and kickbacks.

Approved by Vice-Chancellor

Endorsed by Senior Deputy Vice-Chancellor

Administrator — Director Human Resources

• Gifts Benefits and Hospitality Policy (doc, 235 KB)
• GBH Training (pptx, 4 MB)

• GBH Info
• Accepted GBH Declaration
• Refused GBH Declaration

Benefit, Bribe, Business GBH, Conference GBH, Gift, Hospitality, Kickback

This policy helps to ensure UWA has a transparent, consistent and integrated approach to the solicitation and acceptance of philanthropic gifts, meetings its legal obligations as a Designated Gift Recipient and the governance of philanthropic gifts across the University.

Approved by Senate

Endorsed by Vice-Chancellor

Administrator — AD Advancement Services

• Gift Acceptance and Governance Policy (doc, 266 KB)
• UWA Donor Charter (doc, 350 KB)
• GGC Terms of Reference (doc, 358 KB)
• Gift Acceptance and Agreement Control Document (doc, 198 KB)
• Bequest Confirmation and Acceptance Control Document (doc, 196 KB)

Asset, Attractive Item, Authority Band, Bequest, Bequest Donor, Conflicts of Interest, Copyright, Donor, Endowment, Gift, Gift-in-kind, Intangible Property, Intellectual Property, Money, Personal Information, Philanthropic Giving, Prize, Scholarship, Trust, University Funds

This policy is about identifying, managing and declaring Conflicts of Interest

Approved by Senate

Endorsed by Vice-Chancellor

Administrators — Director Governance and General Counsel | Chief Financial Officer | Director Human Resources

• Conflicts of Interest Policy (doc, 251 KB)
• Conflicts of Interest Guideline (doc, 405 KB)
• Conflicts of Interest Training (pptx, 4 MB)

• Conflicts of Interest Declaration
• Conflicts of Interest Info

Conflicts of Interest, COI Declaration, Conflicts of Interest Management Plan, CIMP, Assessor, Senior Assessor

• Gender Balance on Committees Policy (rtf, 2 MB)

• Honorary Degrees Chancellors Medal and Chancellors Laureate Policy (doc, 237 KB)
• Honorary Degrees Chancellors Medal and Chancellors Laureate Procedure (doc, 191 KB)
• Honorary Degrees Due Diligence Guidelines (docx, 54 KB)
• Honorary Degrees Chancellors Medal and Chancellors Laureate Compliance (doc, 202 KB)

• Honorary Degrees Committee Constitution

This Policy is about the collection, management and retention of University Information and Records in accordance with the University's statutory and business requirements.

Approved by Senior Deputy Vice-Chancellor

Endorsed by Director Governance and General Counsel

Administrator — Manager Information Governance

• Information Retention Policy (doc, 217 KB)

• Recordkeeping Plan
• Information Governance Framework

Archival Record, Information Retention, Metadata, Non-record, Open Data, Physical Record, Record, Record Disposal Authority, Recordkeeping, Recordkeeping Awareness Training, Record Management, Records Disposal, Records in Place, Restricted Access Archive, System of Record, University Archives, University Information Management System, University Record, Vital Records

• Information Privacy Policy (docx, 225 KB)
• Information Privacy Guideline (doc, 271 KB)

• Privacy at UWA

Personal Information, Sensitive Information, Information Privacy

This policy provides the definitions, obligations and responsibilities for securing information based on its risk, legal requirements and business value.

• Information Protection Policy (docx, 229 KB)

Business Capability, Business System Owner, Information Custodian, Information Owner, Information Power User, Information Protection, Information Steward, Information User, University Information, University Information Management System

• Institutional Neutrality Policy (doc, 242 KB)

This policy is about Intellectual Property and sharing of net revenues from IP commercialisation.  

Approved by Senate

Endorsed by Vice-Chancellor

Administrator — Pro Vice-Chancellor Industry and Commercialisation

• Intellectual Property Policy (doc, 266 KB)
• Intellectual Property Commercialisation Guidelines (docx, 260 KB)

• Apply for a Trademark

Computer Program, Copyright, Net Proceeds, Scholarly Works, Teaching Materials, Commercialise, Design, Originator, Patent, Plant Variety

This policy upholds the Public Interest Disclosure Act, 2003 (WA) and enables you to make a Public Interest Disclosure.  

• Public Interest Disclosure Policy (doc, 236 KB)
• Public Interest Disclosure Guideline (doc, 254 KB)
• Public Interest Disclosure Procedure (docx, 411 KB)

Detrimental Action, Public Interest Disclosure, Public Interest Information, PID Subject, PI Discloser

This policy is about making a complaint about the University or members of the University Community.  Anyone can make a complaint in good faith on a matter within the University's authority to deal with.

Approved by Senior Deputy Vice-Chancellor

Endorsed by Director Governance and General Counsel

Administrator — Manager Integrity and Standards Unit

• Public Complaints Policy (doc, 229 KB)

• Complaints Information
• Complaint Lodgement System

Complaint, Complainant, Respondent

This policy reduces our risk exposure from Foreign Interference by establishing a Foreign Interference Governance Framework, including reporting and declaration requirements, as well as providing security around our international agreements.

Approved by Senate

Endorsed by Vice-Chancellor

Administrator — Senior Officer (Compliance and Defence)

• Foreign Interference Policy (doc, 286 KB)
• Establishing International Partnerships Guideline (docx, 247 KB)
• Foreign interference notification procedure - for staff and students (docx, 30 KB)
• International Activity Declaration Procedure (docx, 29 KB)

Foreign Interference, Foreign Influence, International Activity

The policy is about making sure General Counsel is informed about, and can coordinate, Legal Services for the entire University including the reporting of claims and potential claims against the University.

Approved by the Senior Deputy Vice-Chancellor.

Endorsed by the Director Governance and General Counsel.

Administrator — Managing Counsel.

• Legal Services Policy (doc, 229 KB)

• Request for Legal Services

Legal Services

The policy is aligned to the University's sustainable environments enabling plan of the UWA Strategic Plan and establishes our Corporate Social Responsibility practices.

Approved by Senate

Endorsed by the Vice-Chancellor

Administrator — Chair of the Sustainability Committee

• Corporate Social Responsibility Policy (doc, 222 KB)

Corporate Social Responsibility, Modern Slavery, Procurement

This policy replaces UP07/21 Academic Conduct Policy.

• Academic Integrity Policy (doc, 221 KB)
• Schedule 1 Penalties Matrix Coursework (doc, 106 KB)
• Schedule 2 Penalties Matrix HDR Candidates (doc, 92 KB)
• Schedule 3 Procedures Final (doc, 97 KB)
• Guidelines Assessment Cover Sheet for Students (doc, 206 KB)
• Thesis Front Sole Author (doc, 599 KB)
• Guidelines for the Editing of Research Theses (doc, 67 KB)

Academic Integrity, Academic Literacy, Academic Misconduct, Course Material, Editorial Assistance, Editorial Intervention, Ethical Scholarship, Ghost Writing, Sharing of Course Material

• Academic Progress Policy until 31 Dec 2024 (doc, 129 KB)
• Academic Progress Policy from Sem 1 2025 (doc, 137 KB)

• Admission Coursework Policy (doc, 166 KB)
• Admissions Coursework Policy Schedule 1 Pathways Table (docx, 48 KB)
• University Admissions Coursework Procedures (docx, 92 KB)
• Admissions Policy Appendix (doc, 460 KB)

• Australian Government Research Training Program Scholarships Policy (doc, 162 KB)

• Cohort Monitoring Policy (docx, 72 KB)

• Collaborative PhD Policy (docx, 103 KB)

PhD, HDR

• Establishment and Award of Scholarships Policy (docx, 77 KB)

• EVA Policy (doc, 187 KB)
• EVA Appendix A Procedures (docx, 73 KB)
• EVA Appendix B Guidelines Notes Students (docx, 78 KB)
• EVA Appendix C Guidance Notes For Unit Coordinators (docx, 112 KB)

• Fees Payment and Refund of Tuition Fees for Domestic Postgraduate Students Policy (rtf, 202 KB)

• Fees Setting Amending and Monitoring Tuition Fees for Domestic Postgraduate Students Policy (doc, 80 KB)

• Fitness to Study (doc, 55 KB)

• Graduation Academic Dress Policy (doc, 106 KB)
• Schedule A Graduation Academic Dress (docx, 58 KB)
• Tables 1 and 2 Graduation Academic Dress (docx, 19 KB)

• Incidental Student Fees and Charges Policy (doc, 99 KB)

• International Student Tuition Fee Setting Monitoring and Adjustment Policy (doc, 328 KB)

• International Student Mobility Outbound Policy (doc, 136 KB)

• Non-Award Course Fees for Domestic Students Policy (doc, 85 KB)

• Prizes Policy (doc, 124 KB)
• Prizes Policy Schedule 1 (doc, 50 KB)

• Recognition of Prior Learning Policy (docx, 83 KB)
• Recognition of Prior Learning Procedures (docx, 88 KB)

• Refund of Tuition Fees for International Students Policy (doc, 244 KB)

Census Date, Course, Commencing International Student, Continuing International Student, International Student, International HDR Student, Packaged Course, Program, Start Date, Teaching Period, Tuition Fees, Unit, Refund

• Review and Appeal of HDR Decisions Policy (doc, 141 KB)
• Review and Appeal HDR Schedules (doc, 100 KB)

• Review and Appeal of Academic Decisions Policy (doc, 147 KB)
• UP Review and appeal_ Schedule A (docx, 34 KB)

• Rule Waiver Policy (doc, 126 KB)
• Appendix A Rule Waiver Schedule (doc, 61 KB)
• Appendix B Procedures (pdf, 580 KB)

• Student Complaint Resolution Policy (doc, 149 KB)
• Appendix A - Student Complaint Resolution - Stages and Appeal Requirements (doc, 80 KB)

• Student Enrolment Policy (doc, 165 KB)
• Student Enrolment Policy Schedule A (docx, 19 KB)
• Student Enrolment Policy Schedule B (docx, 33 KB)
• Student Enrolment Policy Schedule C (docx, 18 KB)
• Student Enrolment Policy Schedule D (docx, 19 KB)
• Student Enrolment Policy Schedule E (docx, 31 KB)
• Student Enrolment Policy Schedule F (pdf, 199 KB)

• Fitness to Study

• Student Rights and Responsibilities (doc, 122 KB)

• Support for Students Policy (doc, 169 KB)
• Support for Students Procedures (docx, 29 KB)

Supporting the spirituality of students at UWA is harmonious with the University's founding motto — “Seek Wisdom”; and its values of encouraging open exchange of ideas and thought, and fostering openness, honesty, mutual understanding, fairness, trust, and responsibility in social, moral and academic matters.

The University is committed to supporting students with a diversity of cultural, religious and non-religious backgrounds and promotes interfaith conversation and collaboration wherever possible.

Approved by the Vice-Chancellor

Endorsed by the Senior Deputy Vice-Chancellor

Administrators — AD Student Success and Wellbeing

• Chaplaincy Services Policy (doc, 208 KB)

This policy is about managing Serious Student Incidents.

Approved by Vice-Chancellor

Endorsed by Director Student Life

Administrator — AD Student Wellbeing and Engagement

• Serious Student Incident Policy (doc, 242 KB)
• Serious Student Incident Procedure (doc, 699 KB)

• International Students Under 18 Policy (doc, 245 KB)
• International Students Under 18 Accommodation and Welfare Guideline (doc, 249 KB)

International Student

• UWA College Admissions Policy (doc, 153 KB)
• UWA College Admissions Policy Appendix (docx, 85 KB)

• Coding Policy (doc, 123 KB)
• Schedule 1 - Coding Specifications Table (docx, 51 KB)
• Schedule 2 - Unit Level Specifications Table (docx, 38 KB)
• Schedule 3 - Recoding Specifications Table (docx, 26 KB)
• Coding Policy Procedures (docx, 68 KB)

• Courses Award Certification Policy (doc, 136 KB)
• Courses Award Certification Procedures (doc, 126 KB)
• Courses Award Certification Schedule 1 (doc, 67 KB)

• Courses Coursework Dissertation Policy (doc, 119 KB)
• Appendix A (docx, 22 KB)
• Appendix B (docx, 9 KB)
• Schedules 1 - 3 (docx, 20 KB)

• Courses Experiential Learning Policy (doc, 144 KB)
• Courses Experiential Learning Schedule A (doc, 99 KB)

• Institutional Collaborative Student Pathways Policy (doc, 133 KB)
• ICSP Schedule A (doc, 34 KB)
• ICSP Procedures Appendix 1 (doc, 153 KB)

• Postgraduate Coursework Policy (doc, 156 KB)
• Postgraduate Coursework Policy Schedule 1 and Appendix A (docx, 64 KB)
• Postgraduate Coursework Policy Schedule 2 (pdf, 139 KB)
• Postgraduate Coursework Policy Schedule 3 (docx, 12 KB)

• Courses Transition Arrangements Policy (doc, 91 KB)

• Courses Undergraduate Policy (doc, 156 KB)
• Courses Undergraduate Appendix (docx, 108 KB)

• Coursework Units Policy (doc, 191 KB)
• Coursework Units Appendix A (doc, 77 KB)

• Micro-credentials Policy (doc, 116 KB)

• Teaching Periods Policy (doc, 136 KB)
• Teaching Periods Procedures (docx, 125 KB)

• Timetabling Policy (docx, 82 KB)

• Assessment Policy (doc, 280 KB)
• Assessment Model Guide 2024 (pdf, 4 MB)
• Appendix 1 Assessment Policy Expectations of Unit Coordinator (docx, 82 KB)
• Appendix 2 Assessment Policy Academic Referencing (doc, 35 KB)
• Appendix 3 Assessment Procedures (pdf, 386 KB)
• Appendix 4 Assessment Policy Expectations of Major Coordinator (docx, 71 KB)

• Higher Education Academic Scholarship Policy (doc, 113 KB)
• Appendix 1 Assessment Policy Expectations of Unit Coordinator (docx, 82 KB)

Academic Scholarship, Discipline, Research Active, Teaching Staff

• Lecture Capture Policy (doc, 128 KB)
• Schedule A Lecture Capture Procedures (pdf, 71 KB)

• SELT Policy (doc, 345 KB)
• SELT Procedure (doc, 387 KB)

• HDR Admission Policy (docx, 70 KB)

The University of Western Australia has a zero tolerance approach to Child Exploitation.  The University has strict working with children practices and promotes cultural safety for children across teaching, learning, research and community engagement endeavours.

Approved by the Vice-Chancellor.

Endorsed by the Senior Deputy Vice-Chancellor

Administrators — AD Research Operations, AD Student Success and Wellbeing, and AD Talent Acquisition, Organisation Development and Workforce Diversity.

• Child Protection Policy (doc, 261 KB)
• NCCHC Guideline (docx, 251 KB)
• Working with Children Code of Conduct (docx, 362 KB)

• Child Protection Reporting Procedure
• Child Protection Risk Context Procedure
• Australian Code for the Responsible Conduct of Research
• National Statement on Ethical Conduct in Research

Child, Working with Children, Child Safety, Child Related Work, Child Abuse, Child Exploitation

• Exam of HDR Candidates policy (docx, 77 KB)
• Exam of HDR Candidates procedures (docx, 117 KB)
• HDR Guidelines for External Examiners (docx, 57 KB)

• Graduate Research Training Policy (docx, 72 KB)
• GRT Policy HDR Candidature Procedure (docx, 151 KB)
• GRT Policy HDR Supervisor Procedures (docx, 142 KB)
• GRT Policy Student Supervisor Expect Plan (docx, 21 MB)

This policy upholds our requirement to design, conduct and report on research funding under United States Public Health Service grants and cooperatives agreements to be free from bias.

Make your disclosure to the FCOI Official using the Conflicts of Interest Declaration System.

Approved by DVC Research

Endorsed by Director Office of Research

Administrator — AD Research Operations

• Investigator Financial Conflicts of Interest Policy (doc, 234 KB)

• Conflicts of Interest Declaration

Conflicts of Interest, Financial Conflicts of Interest, Significant Financial Interest, Investigator

This policy promotes the adoption of the principles and practices of the Australian Code for the Responsible Conduct of Research (the Research Code), and to express what is meant by responsible conduct or Research.

Approved by Academic Council

Endorsed by DVC Research 

Administrators — AD Research Ethics and Integrity

• Research Integrity Policy (doc, 272 KB)
• Research Integrity Guideline (docx, 1 MB)
• Authoriship and Authorship Disputes Procedure (doc, 537 KB)
• Defence Trade Controls Guideline (docx, 253 KB)
• Use of Animals in Research and Teaching Guideline (doc, 236 KB)
• Research Integrity Advisors Guideline (docx, 254 KB)
• Autonomous Sanctions Guideline (docx, 1 MB)

Author, Authorship, FAIR Principle, Open Access, Research, Research Adjunct Employee, Research Integrity, Research Integrity Advisor, Research Misconduct, Research Student, Researcher, Sponsor, Peer Review

• Higher Doctorates Policy (docx, 75 KB)
• Higher Doctorates Procedures (docx, 71 KB)
• Higher Doctorates Procedure Flowchart (pdf, 361 KB)

• Joint Doctoral Degree Policy (doc, 125 KB)
• Schedule 1 Joint Doctoral Degree (doc, 60 KB)
• Expression of Interest for Joint PhD Agreement (doc, 100 KB)

Cotutelle, Dual Award, Home University, Host University, Individual Candidature Agreement, Joint Award, Joint Doctoral Program Agreement

• UWA Code for the Protection of Freedom of Speech and Academic Freedom (doc, 160 KB)
• Freedom of Expression Panel Terms of Reference (doc, 400 KB)
• University Venue Use Cover Sheet (doc, 348 KB)

• AQA Framework Policy (docx, 88 KB)

• Chancellor Emeritus Title (docx, 141 KB)

• Course and School Review Policy (doc, 128 KB)
• Course and School Review Policy Appendix A (doc, 69 KB)
• School Reviews Overview (docx, 122 KB)

• Indirect Cost Recovery Infrastructure on Research Grants and Contracts Policy (docx, 175 KB)
• Indirect Cost Recovery Appendix 1 (rtf, 2 MB)
• Indirect Cost Recovery Variation Form June 2024 (doc, 338 KB)

• National Competition Policy
• Apply for an indirect cost recovery variation for my research
• Understand indirect cost recovery on research grants and contracts

• Research Entities Policy (docx, 81 KB)
• Research Entities Procedures (docx, 31 KB)

• Submit a proposal to establish or renew a research entity

• Structure of Academic Calendar Policy (doc, 118 KB)

• UP on Third Party Educational Partnerships (docx, 67 KB)
• TPEP Schedule A (docx, 63 KB)
• Schedule B Procedural Checklist (docx, 55 KB)

Medical students working in clinical environments are expected to be familiar with the WA consent to treatment policy, the Australian Charter of Healthcare Rights, the MD Professionalism workbook on Learning Management System (LMS), and this protocol.

• Medical Student Involvement in Patient Care (doc, 2 MB)

This policy is about expressing the behaviours expected from the University Community in contributing to safe and secure environments in which to study, work, recreate and perform official duties.

Approved by Vice-Chancellor

Endorsed by Senior Deputy Vice-Chancellor

Administrator(s) — Director Student Life | Chief People and Culture Officer | Associate Director Integrity and Standards

• University Behaviour Policy (doc, 282 KB)
• Disclosure and Reporting Procedure (pdf, 133 KB)
• University Behaviour Compliance Document (doc, 220 KB)

• Report Inappropriate Behaviour Guideline
• Disclosing or Reporting Inappropriate Behaviour

This policy supersedes UP16/6 Managing Misconduct.

This policy is about addressing Misconduct and Serious Misconduct (that is not also considered to be Fraud and Corruption).

Misconduct processes can be found in the relevant enterprise agreement.  For employees not covered by an enterprise agreement, the misconduct process is set out in the Other Employees Misconduct Procedure.

Approved by Vice-Chancellor

Endorsed by Director Human Resources

Administrator — Associate Director Employee Relations

• Managing Employee Misconduct Policy (doc, 208 KB)
• Other Employee Procedure (docx, 376 KB)

• Enterprise Agreements

Misconduct, Serious Misconduct, Disciplinary Action, Misconduct Process

This Policy is to affirm the expectations of the University about inclusive behaviour towards individuals regardless of sex, sexuality, sex characteristics identity or gender expression.

• LBGTIQA Inclusion Policy (docx, 274 KB)

Affirming Gender, Bisexual, Gay, Gender Identity, Heterosexuality, Intersex, Lesbian, Sexual Identity, Transgender

The University of Western Australia is committed to providing an environment where students, staff and visitors are valued, respected and can realise their full potential.

Your safety and wellbeing is our priority. Sexual harm in all its forms has no place at our university or anywhere else.

UWA takes incidents of sexual harm very seriously.

• Sexual Misconduct Policy (doc, 249 KB)

• Support for Sexual Misconduct
• Medical Student Involvement in Patient Care

Sexual Misconduct, Sexual Exploitation, Sexual Assault, Sexual Harassment, Consensual Sexual Activity

This policy supports our commitment to proactively providing an inclusive campus, culture and services.

Approved by Senate

Endorsed by Vice-Chancellor

Administrators —Director Student Life | Chief People and Culture Officer | Pro Vice-Chancellor Diversity Equity and Inclusion.

• Diversity Equity and Inclusion Policy (doc, 241 KB)

• Disability and Medical Conditions Policy (doc, 252 KB)

• Fitness to Study

Disability, Fit for Work, Inherent Requirement, Reasonable Adjustment, Universal Design

This policy is about National Policy Checks and Finance Checks.  For Working with Children Checks, see the Child Protection Policy.

Approved by Senior Deputy Vice-Chancellor

Endorsed by Director Human Resources

Administrator — AD Human Resources

• Employment Checks Policy (docx, 212 KB)

• Academic Sabbatical Policy (docx, 235 KB)

• Achievement Relative to Opportunity (docx, 226 KB)

This policy is about managing and resolving grievances.

Approved by Vice-Chancellor

Endorsed by Director Human Resources

Administrator — Associate Director Employee Relations

• Grievance Resolution Procedure (doc, 426 KB)
• Grievance Policy (docx, 208 KB)

• Enterprise Agreements

Decision Maker, Grievance, Procedural Fairness, Support Person

• Adjunct and Honorary Appointments Policy 1 (docx, 223 KB)

• Award of the Title of Emerita Emeritus Professor Policy (doc, 145 KB)
• Award of the Title of Emerita Emeritus Professor Procedure (doc, 73 KB)
• Emeritus or Emerita Professor Nomination Form (docx, 61 KB)

• Externally Funded Fellows Policy (docx, 220 KB)

• Senior Honorary Fellow and Senior Honorary Research Fellow Policy (docx, 174 KB)

• Accessing facilities and IT related systems for non paid University staff (visitors and contractors)
• Campus Card
• Arrange a one off payment

• Visiting Appointments Policy (doc, 213 KB)

UWA supports the health, wellbeing and life balance of Employees through a variety of leave types. This Policy details the eligibility criteria, entitlements and conditions of the various leave types available to Employees.

Approved by Vice-Chancellor

Endorsed by Director Human Resources

Administrator — AD HR Operations

• Leave Policy (docx, 177 KB)

• Find information on Booking Leave
• Enterprise Agreements

Deferred Salary Scheme, Emergency Management Response, Excess Leave, Family and Domestic Violence, Fieldwork, Non-participatory Period, Outside Studies Program, Reciprocal Institution, Recognised Emergency Management Body, Recognition of Prior Service, Time Off for Study

This policy expresses the University's practices for supporting the Life Balance and career development opportunities for Employees.

Approved by Deputy Vice-Chancellor (Operations)

Endorsed by Chief People and Culture Officer

Administrator — AD Employee Relations

• Mobility and Flexibility Policy (docx, 169 KB)

Career Mobility, Flexible Working, Home Based Work, Job Sharing, Life Balance, Placement, Pre-retirement, Retirement Age, Receiving Work Area, Relinquishing Work Area, Sabbatical, Secondment, Transfer, Work From Home

The University aims to ensure our workforce has the capability to deliver on its present and future strategic objectives and fosters a high performing, values based organisational culture that values diversity and promotes an inclusive work environment. This policy supports the University’s organisational development practices designed to meet this aim.

Approved by Vice-Chancellor

Endorsed by Director Human Resources

Administrator — AD Human Resources

• Organisational Development Policy (doc, 223 KB)
• Organisational Development Guideline (doc, 373 KB)
• Academic Probation and Confirmation Procedure (doc, 223 KB)
• Professional and General Probation Procedure (doc, 192 KB)

• Performance Review Process and Resources
• Employee Onboarding Guide for Leaders
• Grant Processes and Resources

Academic Probation, Onboarding, Organisational Development, Performance Review, Professionally Prescribed Study, Probationary Requirements, Staff Development, Staff Grants, Staff Probation, Recognition, Reward

This Policy details the eligibility criteria, entitlements and conditions that apply to Parental Leave and Partner Leave.

Approved by Vice-Chancellor

Endorsed by Director Human Resources

Administrator — AD Workplace Relations

• Parental Leave Policy (docx, 156 KB)

• Apply for Parental Leave
• Apply for Partner Leave

Adoption, Employee Couple, Keeping In Touch Days, Maternity, Miscarriage, No Safe Job Leave, Parental Leave, Partner Leave, Peri Natal, Pregnant, Primary Care Giver, Stillbirth

UWA supports the attraction, development and retention of high quality Employees. This policy details the various payments and allowances that Employees may be eligible for to acknowledge their value and contribution to the University.

Approved by Vice-Chancellor

Endorsed by Director Human Resources

Administrator — AD Human Resources

• Remuneration Policy (1) (docx, 170 KB)

Attraction Allowance, Base Salary, Bonus Payment, Designated Role Allowance, Discretionary Allowance, Higher Duties Allowance, Incremental Progression, Market Allowance, Overpayment, Pay Progression, Performance Allowance, Recognition, Retention Allowance, Reward, Salary Package, Salary Progression, Superannuation Laws

• Standing for Public Office Policy (docx, 141 KB)

This policy supports the University in building and maintaining a diverse, equitable and inclusive workforce through the consistent application of practices to attract, select and appoint Employees.

Approved by Vice-Chancellor

Endorsed by Director Human Resources

Administrator — AD Human Resources

• Talent Acquisition Policy (doc, 222 KB)
• Talent Acquisition Guideline (doc, 716 KB)

• Recruit and Appoint Employees

Advertising, Appointment, Recruitment, Relocation, Sponsorship, Talent, Talent Acquisition

This Policy establishes a consistent approach to approving and managing Consultancy Work across the University, ensuring alignment with strategic priorities and minimising conflicts of interest. It provides a framework that promotes responsible consultancy practices while supporting the University’s objectives.

• UP21 9 Consultancy Policy (pdf, 187 KB)
• UP 21 9 Consultancy Guideline (pdf, 261 KB)
• UP21 9 Expert Opinion Guideline (pdf, 185 KB)

• UWA Consult

This policy is about managing and supporting Students and University Officers in relation to alcohol and other drugs while performing University Activity.

Approved by Vice-Chancellor

Endorsed by Director Human Resources

Administrator — Manager Health and Wellbeing

• Alcohol and Other Drugs Policy (doc, 208 KB)

• Notification of Event and Liquor Consumption

Alcohol, Drugs

The University has duties under the Disability Discrimination Act (1992) (DDA) and the Work Health and Safety Act (2020) to protect the rights of Students and Employees with Mental Illness, and to ensure a safe and healthy working environment. This Policy addresses the management of the Mental Health and wellbeing of the University Community.

The University recognises that good Mental Health is a state of wellbeing, that helps individuals cope with the normal stresses of work and study, maintain healthy relationships and better contribute to the University Community professionally and personally.

The University takes a sensitive and informed approach to Mental Health and is committed to ensuring the University Community is aware of and responsive to the needs of those who have, or who are at risk of developing, a Mental Health Problem and assisting members of the University Community to extend their Mental Health Literacy.

Approved by Senior Deputy Vice-Chancellor

Endorsed by Director Human Resources

Administrator — Associate Director Talent, Organisational Development and Workforce Diversity

• Mental Health Policy (doc, 218 KB)

• Fitness to Study

Inherent Requirement, Mental Health, Mental Health Literacy, Mental Health Problem, Mental Illness, Reasonable Adjustment

This policy is about managing and safeguarding artworks, cultural material and scientific specimens of the University on behalf of the University Community.

Approved by the Vice-Chancellor

Endorsed by the Senior Deputy Vice-Chancellor

Administrators — Registrar UWA Collections | Collections Manager Berndt Museum | Curator Edward de Courcy Clarke Earth Science Museum

• Collections Policy (doc, 245 KB)
• UWA Art Collection Acquisition Control Document (doc, 219 KB)
• UWA Art Collection Deaccession and Removal Control Document (doc, 216 KB)
• UWA Art Collection Display Request Control Document (doc, 217 KB)

• UWA Art Collections
• Berndt Museum
• Edward de Courcy Clarke

Acquisition, Artwork, Collection, Cultural Material, Deaccession, Disposal, Scientific Specimens

This policy provides controls for eligibility and approval of Memorial Services at the University.

Approved by Senate

Endorsed by the Vice-Chancellor

Administrator — Associate Director Alumni Relations and Community Engagement 

• Memorial Services Policy (doc, 226 KB)

This policy provides the controls for recognising Aboriginal Cultural Heritage on Campus, and for recognising individuals and organisations who have supported the University through distinguished service and outstanding contribution.

Approved by Senate

Endorsed by the Vice-Chancellor

Administrator — Associate Director Advancement Services

• Naming and Acknowledgement Policy (doc, 233 KB)
• Naming and Acknowledgement Control Document (doc, 198 KB)

This policy provides the times and dates, and raising and lowering protocols for flying approved flags.

Approved by Deputy Vice-Chancellor Global Partnerships

Endorsed by Chief Advancement Officer

Administrator — Manager Policy.

• Flag Protocol Policy (docx, 213 KB)
• Flag Calendar 2025 (doc, 262 KB)

This policy expresses your personal security requirements for safeguarding the University's reputation, its IT Services and IT Assets, as well as protecting your digital identity, security and online experience.

Approved by Vice-Chancellor

Endorsed by Chief Information Officer

Administrator — Associate Director Cyber Security and Technology Risk

• Acceptable Use of IT Policy (doc, 240 KB)

• Accessing Regulated Digital Content

Acceptable Use of IT, Digital Identity, Regulated Digital Content, Child Exploitation, Personal Device, Personal Use, UWA Digital Identity, IT Asset, IT Service

The Cyber Security Policy commits the University to preserving the security of its IT Assets and IT Services, and expresses risk-based cyber security practices.

Approved by Vice-Chancellor

Endorsed by Chief Information Officer

Administrator — Associate Director Cyber Security and Technology Risk

• Cyber Security Policy (doc, 245 KB)

• Cyber Security

Cyber Security, Cyber Security Control Exemption, Cyber Security Event, Cyber Security Incident, Cyber Security Risk Rating, IT Asset, IT Service, Non-privileged User Account, Privileged User Account

It is unlawful to discriminate against a person with a disability by excluding access to information and services, including those delivered online.  This policy established the support of web accessibility at UWA in an effort to reduce barriers to education and information.

Approved by Deputy Vice-Chancellor Operations

Endorsed by Chief Marketing Officer

Administrator — Associate Director Brand and Marketing

• Web Accessibility Policy (docx, 217 KB)
• Web Accessibility Guidelines (doc, 263 KB)

Web Accessibility, Disability, Reasonable Adjustment, Emergency Remote Teaching, University Online Learning Content, University Public Web Content

This policy provides expectations for the respectful use of Social Media by students, staff and the wider University Community.  Remember, your online behaviour has just as much impact on other people if not more, and can enhance or damage your reputation.  

Approved by Vice-Chancellor

Endorsed by Chief Marketing Officer

Administrator — AD Brand and Marketing

• Social Media Policy (doc, 255 KB)

• Access Social Media Guidelines
• Social Media Accounts

Content Administrator, Non-University Social Media Account, Primary UWA Social Media Account, Social Media, Social Media Content, UWA-related Social Media Account

This policy is for allocating, booking, maintaining and refurbishing Campus Space, including rooms, buildings, accommodation, and sporting and recreational clubs and facilities.

Approved by Senior Deputy Vice-Chancellor

Endorsed by Director Campus Management 

Administrator — Associate Director Campus Planning

• Campus Space Policy (doc, 229 KB)

• Investigate Space Planning or Allocation Request Procedure
• Leasing Space for Institutional Purposes Procedure

Campus, Street Furniture

• Student Housing Policy (doc, 225 KB)

• Crawley Village

Endowment, Student, Non-student, Research Associate, University Owned Residential Property

• Children on Campus Policy (doc, 226 KB)

• Early Learning Centre of UWA
• Parent Services

• Permit Policy (rtf, 2 MB)

This policy is about travel, private travel, travel risks, booking travel and travel approvals.

Approved by Vice-Chancellor

Endorsed by Senior Deputy Vice-Chancellor

Administrators — Manager International Student Experience and Global Learning | AD Graduate Research School | Head of Financial Compliance | Director Health, Safety and Wellbeing.

• Travel Policy (pdf, 169 KB)
• Travel Guideline (doc, 271 KB)
• Travel Approval Matrix (doc, 1 MB)
• UWA Travel Destination Risk Assessment Form (pdf, 246 KB)

• Book Travel
• Travel Diary
• International Travel
• HDR Hub
• Travel Risk Assessments

Travel, Private Travel

This policy about managing a safe campus for the University Community.

Approved by Senate

Endorsed by Vice-Chancellor

Administrator — Head of Safety

• Health and Safety Policy (doc, 254 KB)

• UWA Safety and Health Leadership and Governance Guideline

Risk Control

The University is committed to assisting injured workers to return to work as soon as medically appropriate. The University will adhere to the requirements of the Workers' Compensation and Injury Management Act 1981 in the event of a work related injury, and to the requirements of the Disability and Discrimination Act 1992 in managing illness and disability for non-work related incidents. The University supports the injury management process and recognises that a successful return to work relies on the active participation and cooperation of the injured worker, the Supervisor/Manager and the general practitioner.

• Injury Management Policy (doc, 218 KB)

• Submit a Workers Compensation Claim
• Report a Safety Hazard Incident or Near Miss

This policy provides controls for the provision and maintenance of uniforms and protective clothing to employees.

Approved by the Senior Deputy Vice-Chancellor

Endorsed by the Director Campus Management

Administrator — Head of Safety

• Uniforms and Protective Clothing Policy (doc, 219 KB)

• Smoking Policy (rtf, 2 MB)

The Finance Policy expresses the financial practices of the University that have been put in place to improve how we manage financial commitments, improve our financial performance and safeguard University Funds for the support of research, teaching and community engagement. This policy is designed to be read with the financial control documents which can be found on the intranet site (see link below).

Approved by Senior Deputy Vice-Chancellor

Endorsed by Chief Financial Officer

Administrator — AD Financial Compliance and Business Services

• Finance Policy (docx, 213 KB)

• Financial Control Documents

Asset, Attractive Item, Expenditure, Financial Commitment, Intangible Asset, Revenue, Senate Member, University Funds

• Capital Debt Management Policy (docx, 143 KB)

Borrowing Costs, Capital Funding, Debt Services Costs, Debt Service Coverage, Endowment Investment Assets, Gearing Ratio, Identified Restricted Assets, Investment Assets, Outside Funds, Restricted Assets, Self-supported Capital Assets, University Supported Capital Assets, Unrestricted Assets, Unrestricted Income, Real Property Leasehold Interest, Long Term Real Property Leasehold Interests, Minimum Level of Unrestricted Funds

• Investment Policy Statement (doc, 481 KB)

This policy prohibits the University from receiving direct funding from the Tobacco Industry.

Approved by Vice-Chancellor

Endorsed by Deputy Vice-Chancellor Research

Administrator — Director Office of Research

• Tobacco Industry Funding Policy (doc, 234 KB)

Tobacco Industry

• Policy - Payment Card Industry (pdf, 3 MB)

This policy has been updated and outlines the process for the acquisition and divestment of real property by the University within an annual budget allocation approved by the Senate. The policy aims to streamline property transactions, allowing the University to act swiftly and flexibly in the market.

• Acquisition and Divestment of Real Property Policy (docx, 228 KB)

Acquisition, Program