
UWA policy library

Policies
At UWA, our policies recognise our diversity and are developed to be inclusive. All policies in this library apply to the entire University Community, regardless of identity, including but not limited to people from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, people living with disabilities and people of all genders. The following documents provide some basic info about the new UWA Policy Library.
If you have any questions, or need assistance, please contact the Policy Manager via policy@uwa.edu.au or call tel: +61 8 6488 8722
All Policies
Code of Conduct
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Code of Conduct ( 1 policy )
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Code of Conduct
Policy Number: UP07/6
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Code of Conduct
Policy Number: UP07/6
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Respect ( 5 policies )
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Child Protection
Policy Number:
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Managing Misconduct
Policy Number:
Decision Maker, Misconduct, Serious Misconduct
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Prevention and Resolution of Bullying on Campus
Policy Number:
Bullying, Cyber Stalking, Stalking
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Sexual Misconduct
Policy Number: UP22/4
The University of Western Australia is committed to providing an environment where students, staff and visitors are valued, respected and can realise their full potential.
Your safety and wellbeing is our priority. Sexual harm in all its forms has no place at our university or anywhere else.
UWA takes incidents of sexual harm very seriously.
Sexual Misconduct, Sexual Exploitation, Sexual Assault, Sexual Harassment, Consensual Sexual Activity, Person of Concern
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University Behaviour
Policy Number: Pending
This policy is currently under development. For more info, contact policy@uwa.edu.au
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Child Protection
Policy Number:
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Integrity ( 14 policies )
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Acceptable Use of IT
Policy Number: UP19/1 - This policy expresses your personal security requirements for safeguarding the University's reputation, its IT Services and IT Assets, as well as protecting your digital identity, security and online experience.
Acceptable Use of IT, Digital Identity, IT Services, Regulated Digital Content
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Capital Debt Management
Policy Number: UP09/12
Borrowing Costs, Capital Funding, Debt Services Costs, Debt Service Coverage, Endowment Investment Assets, Gearing Ratio, Identified Restricted Assets, Investment Assets, Outside Funds, Restricted Assets, Self-supported Capital Assets, University Supported Capital Assets, Unrestricted Assets, Unrestricted Income, Real Property Leasehold Interest, Long Term Real Property Leasehold Interests, Minimum Level of Unrestricted Funds
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Cyber Security
Policy Number: UP19/2 - The Cyber Security Policy commits the University to preserving the security of its IT Assets and IT Services, and expresses risk-based cyber security practices.
Cyber Security, Cyber Security Controls, Cyber Security Management Framework, IT Assets, IT Incident, IT Resilience, Mobile Device, University Network, Web Application
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Delegations
Policy Number: UP07/117
Delegation of Authority
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Entities
Policy Number: This policy is currently being developed and is in Phase 3 - Project Plan
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Finance
Policy Number: UP20/1
The Finance Policy expresses the financial practices of the University that have been put in place to improve how we manage financial commitments, improve our financial performance and safeguard University Funds for the support of research, teaching and community engagement. This policy is designed to be read with the financial control documents which can be found on the intranet site (see link below).
Asset, Attractive Item, Expenditure, Financial Commitment, Intangible Asset, Private Travel, Revenue, Senate Member, Student Travel Expenditure, Travel, Travel Expenditure, University Funds
- Honorary Degrees and Chancellor's Medal Policy Number: UP21/1
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Information Protection
Policy Number: UP20/2 - This policy provides the definitions, obligations and responsibilities for securing information based on its risk, legal requirements and business value.
Business Capability, Business System Owner, Information Custodian, Information Owner, Information Power User, Information Protection, Information Steward, Information User, University Information, University Information Management System
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Investment
Policy Number: UP09/13
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Policy Framework
Policy Number: UP20/4
This policy establishes the Policy Framework and expresses the practices for policy development and management.
Minor Amendments made 2 May 2022.
- Policy Framework Policy (doc, 258 KB)
- Policy Framework Guideline (doc, 2 MB)
- Policy Management Procedure (doc, 668 KB)
- Policy Assessment Control Document (doc, 197 KB)
- PMCG Terms of Reference (doc, 347 KB)
Policy, Guideline, Procedure, Policy Approver, Policy Steward, Policy Administrator, Policy Development, Policy Refresh, Policy Review, Policy Rescission, Minor Amendment, Administrative Policy, Academic Policy, Institutional Policy, School Protocol, Control Document
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Research Integrity
Policy Number: UP20/6 - This policy operationalises the principles and practices of the Australian Code for the Responsible Conduct of Research at UWA.
- Research Integrity Policy (doc, 251 KB)
- Research Integrity Guideline (rtf, 2 MB)
- Authoriship and Authorship Disputes Procedure (doc, 537 KB)
- Research Integrity Advisors Guideline (rtf, 2 MB)
- Autonomous Sanctions Guideline (rtf, 2 MB)
- Defence Trade Controls Guideline (rtf, 2 MB)
- Use of Animals in Research and Teaching Guideline (doc, 236 KB)
Author, Authorship, FAIR Principle, Open Access, Research, Research Adjunct Employee, Research Integrity, Research Integrity Advisor, Research Misconduct, Research Student, Researcher, Sponsor, Peer Review
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Risk
Policy Number: UP21/16
This new Risk Policy replaces UP12/1 .
Risk, Risk Management Framework, Risk Appetite, Risk Assessment, Strategic Risk, Compliance Risk, Operational Risk, Project Risk
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Tobacco Industry Funding
Policy Number: UP21/2 - This policy prohibits the University from receiving direct funding from the Tobacco Industry and replaces UP07/11.
Tobacco Industry
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UWA Code for the Protection of Freedom of Speech and Academic Freedom
Policy Number: UP20/8 The University is committed to freedom of speech and academic freedom as fundamental to the conduct of a democratic society and to the quest for intellectual, moral and material advance in the human condition. This code is adopted in support of that commitment.
- UWA Code for the Protection of Freedom of Speech and Academic Freedom (doc, 160 KB)
- Freedom of Expression Panel Terms of Reference (doc, 400 KB)
- University Venue Use Cover Sheet (doc, 348 KB)
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Acceptable Use of IT
Policy Number: UP19/1 - This policy expresses your personal security requirements for safeguarding the University's reputation, its IT Services and IT Assets, as well as protecting your digital identity, security and online experience.
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Inclusion and Diversity ( 7 policies )
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Disability and Medical Conditions
Policy Number: UP12/12
Disability, Fit for Work, Inherent Requirement, Reasonable Adjustment, Universal Design
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Diverse Sexualities and Genders
Policy Number: UP12/10 - This policy is under assessment by the LGBTIQA+ Working Group and currently in Phase 1 - Triage
Affirming Gender, Bisexual, Gay, Gender Identity, Heterosexuality, Intersex, Lesbian, Sexual Identity, Transgender
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Gender Balance on Committees
Policy Number: UP07/09
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Inclusion and Diversity
Policy Number: This policy is currently being developed and is in Phase 2 - Project Brief
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Mental Health
Policy Number: UP10/8
Inherent Requirement, Mental Health, Mental Health Literacy, Mental Health Problem, Mental Illness, Reasonable Adjustment
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Transgender
Policy Number: UP16/1
Affirmed Gender, Gender, Sex, Transgender, Transition
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Web Accessibility
Policy Number: UP19/5 - It is unlawful to discriminate against a person with a disability by excluding access to information and services, including those delivered online. This policy established the support of web accessibility at UWA in an effort to reduce barriers to education and information.
Disability, Reasonable Adjustment, University Online Learning Content, University Public Web Content, Web Accessibility
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Disability and Medical Conditions
Policy Number: UP12/12
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Communication and Official Information ( 4 policies )
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All Staff Email
Policy Number: UP12/30
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Information Privacy
Policy Number: UP14/10 - This policy upholds the University's aim to apply the Australian Privacy Principles to its management of your information.
Personal Information, Sensitive Information, Information Privacy
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Intellectual Property
Policy Number: UP07/49
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Social Media
Policy Number: UP11/22 - This policy is currently being refreshed and is in Phase 6 - Drafting
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All Staff Email
Policy Number: UP12/30
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Recordkeeping ( 1 policy )
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Information Retention
Policy Number: UP07/157 - This policy expresses the information retention practices for the University and supports consistency in recordkeeping. This policy was previously named Records Management Policy.
Archival Record, Information Retention, Metadata, Non-record, Open Data, Record, Record Disposal Authority, Recordkeeping, Record Management, Records in Place, Restricted Access Archive, System of Record, University Archives, University Information Management System, University Record, Vital Records
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Information Retention
Policy Number: UP07/157 - This policy expresses the information retention practices for the University and supports consistency in recordkeeping. This policy was previously named Records Management Policy.
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Fraud and Corruption ( 2 policies )
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Fraud and Corruption
Policy Number: UP08/4 - This policy is currently being reviewed and is in Phase 6 - Drafting
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Public Interest Disclosure
Policy Number: UP15/4 - This policy is currently being reviewed and is in Phase 6 - Drafting
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Fraud and Corruption
Policy Number: UP08/4 - This policy is currently being reviewed and is in Phase 6 - Drafting
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Conflicts of Interest ( 4 policies )
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Conflicts of Interest
Policy Number: UP12/32 - This policy is currently being reviewed and is in Phase 6 - Drafting
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Gifts Benefits and Hospitality
Policy Number: This policy is currently being developed and is in Phase 6 - Drafting
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Investigator Financial Conflicts of Interest
Policy Number: UP20/10 - This policy upholds our requirement to design, conduct and report on research funding under Public Health Service grants and cooperatives agreements to be free from bias. This policy is provisionally approved and will be submitted to Academic Board in 2021.
Conflicts of Interest, Financial Conflicts of Interest, Significant Financial Interest, Investigator
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Professional and Personal Relationships in the Workplace
Policy Number: UP07/14 - This policy is currently being assessed for rescission as part of the Conflicts and Interest Policy review, which is in Phase 6 - Drafting.
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Conflicts of Interest
Policy Number: UP12/32 - This policy is currently being reviewed and is in Phase 6 - Drafting
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Complaints ( 1 policy )
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Public Complaints
Policy Number: UP09/2
Complaint, Complainant
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Public Complaints
Policy Number: UP09/2
Academic Management
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Academic Management policies ( 9 policies )
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Academic Quality Assurance Framework
Policy Number: UP22/1
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Award of the Title of Emeritus Professor
Policy Number: UP07/118
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Course and School Review
Policy Number: UP20/9
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Honorary Appointments
Policy Number: UP07/263
- Indirect Cost Recovery on Research Grants and Contracts Policy Number: UP07/2
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Senior Honorary Fellow and Senior Honorary Research Fellow
Policy Number: UP07/177
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Structure of the Academic Year
Policy Number: UP14/4
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UWA Strategic Research Centres
Policy Number: UP07/5
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Visiting Appointments
Policy Number: UP07/178
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Academic Quality Assurance Framework
Policy Number: UP22/1
Employment
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Employee Entitlements ( 22 policies )
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Bonus Payments
Policy Number: UP07/216
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Clinical and Dental Loadings
Policy Number: UP07/219
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Discretionary Allowances and Payments
Policy Number: UP07/209
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Distinction Allowance
Policy Number: UP07/215
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English Language Training Leave
Policy Number: UP07/231
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Flexible Work and Leave Practices
Policy Number: UP09/3
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Higher Duties Allowance
Policy Number: UP07/211
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Home Based Work
Policy Number: UP07/203
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Hours of Work
Policy Number: UP07/261
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Leave
Policy Number: UP16/6
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Market Allowance
Policy Number: UP07/212
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Merit Allowance
Policy Number: UP07/214
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Overpayment
Policy Number: UP07/262
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Parental Leave
Policy Number: UP07/223
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Performance Allowance
Policy Number: UP12/15
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Retention Allowances
Policy Number: UP12/16
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Reward and Recognition
Policy Number: UP12/14
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Rural Clinical School of WA Family Friendly Travel Assistance
Policy Number: UP11/4
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Salary Packaging
Policy Number: UP07/192
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Salary Progression
Policy Number: UP07/218
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Starting Salaries
Policy Number: UP07/207
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Supported Wage System
Policy Number: UP07/190
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Bonus Payments
Policy Number: UP07/216
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Professional Development ( 9 policies )
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Academic Sabbatical
Policy Number: UP15/3
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Acting Arrangements
Policy Number: UP07/200
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Additional Responsibilities Allowances
Policy Number: UP07/210
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Career Mobility
Policy Number: UP07/247
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Feedback Tools for Personal Development and Performance Evaluation
Policy Number: UP11/44
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Further Education for Employees
Policy Number: UP07/235
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Incremental Progression
Policy Number: UP07/258
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Staff Development Grants Scheme
Policy Number: UP07/147
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Transfers and Secondments
Policy Number: UP07/198
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Academic Sabbatical
Policy Number: UP15/3
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Talent ( 21 policies )
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Academic Appointments
Policy Number: UP07/163
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Achievement Relative to Opportunity
Policy Number: UP13/3
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Advertising
Policy Number: UP07/160
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Appointment of Mid-career and Senior Fellows
Policy Number: UP11/45
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ARC and NHMRC Fellows
Policy Number: UP07/175
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Attraction Allowance
Policy Number: UP07/213
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Casual Appointments Academic
Policy Number: UP07/184
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Casual Employment Professional and General
Policy Number: UP11/5
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Changing the Status of Appointments
Policy Number: UP07/196
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Employment Checks
Policy Number: UP09/14 - This policy used to be called National Police Checks. It has been updated to include Working with Children Checks and Financial Checks as well.
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Fast Track Appointments
Policy Number: UP08/2
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Fixed Annual Remuneration Contracts
Policy Number: UP15/2
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Immigration
Policy Number: UP07/179
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Job Sharing
Policy Number: UP07/193
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Pre-retirement Contracts
Policy Number: UP11/14
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Probation and Confirmation of Academic Employees
Policy Number: UP07/254
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Probation Professional and General Employees
Policy Number: UP07/197
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Recognition of Prior Service
Policy Number: UP07/194
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Rehire
Policy Number: This policy is currently being developed and is in Phase 6 - Drafting.
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Relocation Expenses
Policy Number: UP07/181
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Selection for Appointment
Policy Number: UP07/158
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Academic Appointments
Policy Number: UP07/163
Partnerships
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Arts and Culture ( 9 policies )
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Berndt Museum Collection
Policy Number: UP17/2
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Cruthers Collection of Womens Art
Policy Number: UP14/16
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Cultural Collections
Policy Number: This policy is currently being developed as part of a review of the University's arts and culture policies and is in Phase 6 - Drafting.
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Deaccession and Removal of Works of Art
Policy Number: UP17/1
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Display of Museum Artworks
Policy Number: UP13/1
- Flag Protocol Policy Number: UP16/7
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Memorial Services on Campus
Policy Number: UP16/2
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Naming Rights for Academic Positions Facilities and Landscape Features
Policy Number: UP07/126
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UWA Art Acquisitions Policy
Policy Number: UP16/9
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Berndt Museum Collection
Policy Number: UP17/2
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Engagement ( 1 policy )
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Consultancy
Policy Number: UP21/9 - this new policy has replaced UP07/204 Professional and Consultative Work Policy.
For information on UWA Consult and to undertake Consultancy Work, please visit the UWA Consult using the link below, or contact - consult@uwa.edu.au
- Consultancy Policy (doc, 243 KB)
- Consultancy Guideline (doc, 368 KB)
- Expert Opinion Guideline (doc, 264 KB)
Consultancy Work, University Consultant, University Consultancy, University Time
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Consultancy
Policy Number: UP21/9 - this new policy has replaced UP07/204 Professional and Consultative Work Policy.
For information on UWA Consult and to undertake Consultancy Work, please visit the UWA Consult using the link below, or contact - consult@uwa.edu.au
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Advancement ( 1 policy )
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Gift Acceptance and Governance
Policy Number: UP21/10
This policy helps to ensure UWA has a transparent, consistent and integrated approach to the solicitation and acceptance of philanthropic gifts, meetings its legal obligations as a Designated Gift Recipient and the governance of philanthropic gifts across the University.
- Gift Acceptance and Governance Policy (doc, 266 KB)
- UWA Donor Charter (doc, 350 KB)
- GGC Terms of Reference (doc, 358 KB)
- Gift Acceptance and Agreement Control Document (doc, 198 KB)
- Bequest Confirmation and Acceptance Control Document (doc, 196 KB)
Asset, Attractive Item, Authority Band, Bequest, Bequest Donor, Conflicts of Interest, Copyright, Donor, Endowment, Gift, Gift-in-kind, Intangible Property, Intellectual Property, Money, Personal Information, Philanthropic Giving, Prize, Scholarship, Trust, University Funds
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Gift Acceptance and Governance
Policy Number: UP21/10
This policy helps to ensure UWA has a transparent, consistent and integrated approach to the solicitation and acceptance of philanthropic gifts, meetings its legal obligations as a Designated Gift Recipient and the governance of philanthropic gifts across the University.
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Internationalisation ( 1 policy )
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Foreign Interference Policy
Policy Number: UP22/2
- Foreign Interference Policy (docx, 144 KB)
- Establishing International Partnerships Guideline (docx, 248 KB)
- Foreign interference notification procedure - for staff and students (docx, 30 KB)
- International Activity Declaration Procedure (docx, 29 KB)
Foreign Interference, Foreign Influence, Intellectual Property, International, Research, Strategic Goods, Defence, Partnerships
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Foreign Interference Policy
Policy Number: UP22/2
Student Administration
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Student Administration policies ( 24 policies )
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Academic Integrity
Policy Number: UP21/12This policy replaces UP07/21 Academic Conduct.
- Academic Integrity Policy (doc, 204 KB)
- Schedule 1 Penalties Matrix Coursework (doc, 108 KB)
- Schedule 2 Penalties Matrix HDR Candidates (doc, 92 KB)
- Schedule 3 Procedures Final (doc, 97 KB)
- Guidelines Assessment Cover Sheet for Students (doc, 206 KB)
- Thesis Front Sole Author (doc, 599 KB)
- Guidelines for the Editing of Research Theses (doc, 67 KB)
Academic Integrity, Academic Literacy, Course Material, Editorial Assistance, Editorial Intervention, Ethical Scholarship, Ghost Writing, Sharing of Course Material, Teaching Staff
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Academic Progress
Policy Number: UP11/26
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Admission Coursework
Policy Number: UP16/5
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Australian Government Research Training Program Scholarships
Policy Number: UP17/4
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Cohort Monitoring
Policy Number: UP22/3
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Credit Transfer Advanced Standing and Recognition of Prior Learning
Policy Number: UP11/34
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Establishment and Award of Scholarships
Policy Number: UP11/43
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Fees - Payment and Refund of Tuition Fees for Domestic Postgraduate Students
Policy Number: UP07/122
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Fees - Setting Amending and Monitoring Tuition Fees for Domestic Postgraduate Students
Policy Number: UP14/1
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Fitness to Study
Policy Number:
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Graduation - Academic Dress
Policy Number: UP11/49
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Incidental Student Fees and Charges
Policy Number: UP07/20
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International Student Fees
Policy Number: UP21/3
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International Student Mobility Outbound
Policy Number: UP16/4
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Non-award Course Fees for Domestic Students
Policy Number: UP07/121
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Prizes
Policy Number: UP14/15
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Refund of Tuition Fees for International Students
Policy Number: UP21/18
Census Date, Course, Commencing International Student, Continuing International Student, International Student, International HDR Student, Packaged Course, Program, Start Date, Teaching Period, Tuition Fees, Unit, Refund
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Review and Appeal of Academic Decisions for Courses Managed by the Graduate Research School
Policy Number: UP18/4
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Review and Appeal of Academic Decisions Relating to Students
Policy Number: UP15/1
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Rule Waiver
Policy Number: UP21/6
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Special Consideration
Policy Number: UP11/23
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Student Complaint Resolution
Policy Number: UP07/98
- Student Complaint Resolution Policy (doc, 116 KB)
- Appendix A - Student Complaint Resolution Stage Requirements (doc, 67 KB)
- Appendix B - Appeal Stage Requirements (doc, 61 KB)
- Student Enrolment Policy Number: UP18/5
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Student Rights and Responsibilities
Policy Number: UP07/132
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Academic Integrity
Policy Number: UP21/12This policy replaces UP07/21 Academic Conduct.
Sustainability
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Facilities and Services ( 4 policies )
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Acquisition of Real Property
Policy Number: UP10/7
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Alterations to Buildings
Policy Number: UP13/10
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Management of University Space
Policy Number: UP13/11
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Permits
Policy Number: UP07/79
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Acquisition of Real Property
Policy Number: UP10/7
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Wellbeing ( 9 policies )
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Alcohol and Other Drugs
Policy Number: UP09/5
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Chaplaincy Services
Policy Number: UP12/2
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Children on Campus
Policy Number: UP07/7
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Injury Management
Policy Number: UP07/153
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International Students Under 18
Policy Number: UP21/14
- International Students Under 18 Policy (doc, 245 KB)
- International Students Under 18 Accommodation and Welfare Guideline (doc, 242 KB)
International Student
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Safety and Health
Policy Number: UP21/15
Risk Control
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Smoking
Policy Number: UP07/150
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Student Housing
Policy Number: UP10/03
Endowment, Student, Non-student, Research Associate, University Owned Residential Property
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Uniforms and Protective Clothing
Policy Number: UP07/220
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Alcohol and Other Drugs
Policy Number: UP09/5
Teaching and Research Training
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Course Management ( 17 policies )
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Academic Calendar
Policy Number: This policy is currently under development.
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Coding System for Courses Unit Sets and Units
Policy Number: UP07/113
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Courses - Articulation
Policy Number: UP12/27
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Courses - Award Certification
Policy Number: UP21/7
- Courses Award Certification Policy (doc, 137 KB)
- Courses Award Certification Procedures (doc, 123 KB)
- Courses Award Certification Schedule 1 (doc, 75 KB)
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Courses - Coursework Dissertation
Policy Number: UP15/6
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Courses - Experiential Learning
Policy Number: UP17/5
- Courses Experiential Learning Policy (doc, 151 KB)
- Courses Experiential Learning Schedule A (doc, 39 KB)
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Courses - Institutional Collaborative Student Pathways
Policy Number: UP18/1
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Courses - Postgraduate Coursework
Policy Number: UP15/7
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Courses - Research Thesis
Policy Number: UP15/8
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Courses - Transition Arrangements
Policy Number: UP11/36
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Courses - Undergraduate
Policy Number: UP17/3
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Coursework Units
Policy Number: UP21/5
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Micro-credentials
Policy Number: UP19/4
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Setting and Managing Student Quotas in Coursework Courses
Policy Number: UP20/3
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Summer School
Policy Number: UP07/133
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Teaching Periods
Policy Number: UP14/2
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Timetabling
Policy Number: UP10/6
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Academic Calendar
Policy Number: This policy is currently under development.
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Learning and Teaching ( 5 policies )
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Assessment
Policy Number: UP15/5
- Assessment Policy (doc, 278 KB)
- Appendix 1 Assessment Policy Unit Coordinator Descriptor (doc, 85 KB)
- Appendix 2 Assessment Policy Academic Referencing (doc, 35 KB)
- Appendix 3 Assessment Procedures (pdf, 386 KB)
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Higher Education Academic Scholarship
Policy Number: UP21/11
Academic Scholarship, Discipline, Research Active, Teaching Staff
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Lecture Capture
Policy Number: UP10/9
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Student Experience of Learning and Teaching
Policy Number: UP20/7
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Students Unit Reflective Feedback Survey Data and its Dissemination
Policy Number: UP13/9 Student Unit Reflective Feedback Survey Data and Its Dissemination Policy has now been rescinded. Please note: UP20/7 Student Experience of Learning and Teaching has now gone live.
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Assessment
Policy Number: UP15/5
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Research Training ( 5 policies )
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Adequate Research Preparation
Policy Number: UP11/25
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Examination of Higher Degree by Research Candidates
Policy Number: UP18/3
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Graduate Research Training
Policy Number: UP12/11
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Higher Doctorates
Policy Number: UP11/8
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Joint Doctoral Degree
Policy Number: UP21/13
- Joint Doctoral Degree Policy (doc, 125 KB)
- Schedule 1 Joint Doctoral Degree (doc, 60 KB)
- Expression of Interest for Joint PhD Agreement (doc, 100 KB)
Cotutelle, Dual Award, Home University, Host University, Individual Candidature Agreement, Joint Award, Joint Doctoral Program Agreement
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Adequate Research Preparation
Policy Number: UP11/25

Suggest a policy
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