Copyright and digital resources during COVID-19
This page summarises how to provide copyright material in your online teaching during the COVID-19 outbreak.
The information below supplements the more detailed pages about:
Teaching and adding resources to the LMS
Many copyright provisions require that material is in a passworded system available only to the university community. Learning material should only be accessed by students via the LMS or the library's OneSearch.
Do not provide access to copyright material in other systems like Dropbox, YouTube or via email. Students should be reminded not to share copyrighted material with others beyond the LMS.
Material that cannot be added under copyright to the LMS
For units designed before COVID-19 restrictions, some material required for study or assessment cannot be provided via the LMS or OneSearch. For example, a print textbook that the publisher does not offer to libraries in electronic version, or a DVD which could be played in the classroom, but is not allowed to be added to the LMS for download.
The best approach is to substitute the item with another that is similar or adapt the assessment, providing an extension if needed.
If you cannot substitute material, and students are unable to access it due to copyright restrictions, during Semester 1 please contact the Senior Librarian (Copyright) for further advice.
For Semester 2, it is recommended that all required textbooks and readings are selected from the Library's online collections or from online resources available for purchase by the library. If you need assistance to identify suitable content please contact your faculty librarianfor assistance.
Teaching material that can be added to the LMS
The section below outlines material that can be added to the LMS either because the library has provided a licence to do this, or due to an exception for educational institutions or libraries under copyright law. The specific licences and exceptions are detailed on the Copyright and Teaching page.
Outside of these rights, if you have directly negotiated with the copyright holder to share their material in the LMS, then you can do so. When you do this, the permission must be recorded in the University’s TRIM record system. Please send a copy of the permission to the Senior Librarian(Copyright).
Material with free access during COVID-19 outbreak
Some teaching and research material has been made more accessible by publishers in response to the COVID-19 outbreak. Some of the material is directly related to solving the crisis. Some are teaching materials to help with general online learning during isolation. These sources are listed, along with other already free and open-access sources, on the Publishers Offering Free Access During COVID-19 webpage.
The Unit Readings system provides students access to their essential and recommended readings online. Unit Coordinators can create and manage readings lists within the Unit Readings platform. This provides students with copyright compliant access via the LMS to print book chapters, articles, chapters of ebooks and online journal articles
Readings you want to add to the LMS, which can be obtained through the library, should be added using the Unit Readings system. This includes chapters of ebooks or journal articles available through the library’s OneSearch. Do not upload these directly to the LMS, for example as PDFs.
For print items not available via OneSearch, it is possible that the library can obtain a copy for you to use with your students, but it will likely be restricted to 10% of the work or one chapter (whichever is greater) or a single article of a journal. The Copyright and Teaching webpage provides more details about exceptions to this and the slightly different requirements for anthologies, music and dramatic works.
Videos you create
All video content created by staff for students should be uploaded and shared via the Lecture Capture System - Echo360. All content uploaded to Echo360 has the message of indigenous recognition and the copyright information automatically added, including scheduled lectures, and recordings made using applications like Universal Capture, Zoom or Collaborate Ultra. Instructions for uploading videos to Echo360 can be found in the Echo360 section of the EDUFlex site.
Anything that you were previously advised to edit out of your captured in-person lectures, such as copyrighted photographs or YouTube clips, should not be streamed or included in a movie created as part of online teaching.
In circumstances where it isn’t possible to record online sessions and/or share the files via Echo360, staff should ensure they display the slides (available below) as part of their presentation. For instructions on importing these slides into an existing presentation, please refer to Reuse (import) slides from another presentation.
Download Indigenous Recognition and Copyright Powerpoint Slides below:
Attributing material in a slideset
All material that is not your own creation in a slideset, including images, must be attributed correctly to the copyright owner in the slideset itself, not as accompanying text elsewhere.
Attribution information to provide
For Creative Commons items, check how the creator specified that you attribute. Otherwise, ensure you include the creator name, and a link to where the material was accessed if possible. Formatting like a reference in whichever style you use is usually sufficient.
Where to add attribution
You can add attribution either:
- visible in the footer of the slide
- in a list of sources at the end of the slide.
- If you add a list at the end, ensure the viewer can match the attribution to the image. Just a list of creators and works is not sufficient. You can, for example, add the slide number. If you have a lot of images on a single slide, you should make it clear which reference matches which image.
Resources located on the web like YouTube clips
It is always best to link out to the web if possible. Do not download from the source and upload to the LMS. You can use the media embed function in the LMS to embed clips from YouTube and similar.
Remember to double-check that the item you are linking to has been uploaded by the copyright owner. Do not link to versions of movies or audio uploaded by people without permission to do it.
Resources for people with a disability
If a student has a disability, the University is permitted under copyright law to convert the material into a format that they can access, even if this would not be allowed for other people. The Copyright and Teaching page outlines this in more detail.
Movies and television created by other people
Recorded from programmes broadcast on free-to-air television
UWA's Screenrights license allows you to upload to the LMS the file of a recording made during the free-to-air broadcast in Australia of a television programme or a movie. The Copyright and Teaching page outlines the information you have to provide with this, and the notice that must be added at the start of the file.
Movies available through the library
Movies on DVDs
You may not upload files that you have created from commercial DVD versions of movies, or play any part of them in a recorded lecture or online conferencing session.
Movies on streaming services like Netflix or STAN
You can suggest that students watch these on their own accounts, but these cannot be streamed as part of an online lecture or copied to the LMS in another way. These services are licensed only for personal and domestic use.
Asking students to locate their own copy of a movie
These two sites list movies students can watch from home.
Other types of materials
For other materials, including audio, images and items available under Creative Commons, please see the Copyright and Teaching page or contact the Senior Librarian (Copyright) if the information is not there.
Your faculty librarians will be able to help you with copyright questions.
UWA also has a dedicated Senior Librarian (Copyright) who can provide specialist advice (not legal advice). She is available Mondays, Tuesdays and every second Wednesday.