Student email and collaboration tools

All students have access to a comprehensive suite of communications and collaboration tools including University email and file storage.


All students with an active Pheme account are automatically assigned an email address. It is important that you check this email address regularly as it will be used by the University for official correspondence with you, including:

  • information about your fees and enrolment
  • exam information
  • notices from the Library including overdue books and fines
  • communications from lecturers and tutors
  • many other miscellaneous purposes

System access

UWA Login (Uni-ID & Pheme)

The University has two primary login formats it uses, the older "Pheme" account which is simply your student number, and the newer Uni-ID (which will eventually replace Pheme accounts) which is in the format of studentnumber@student.uwa.edu.au. Your password will be initially set when you activate in Pheme.

Email addresses

Your email address will be in the format of: studentnumber@student.uwa.edu.au. By default, the display name of your email will display to all students and staff as your firstname & lastname followed by your student number in brackets, e.g. "Sam Citizen (12345678)".

If you are a Higher Degree by Research (HDR) student undertaking any of the following degrees you are eligible to activate a UWA research email alias:

  • PhD
  • Professional doctorate
  • Master’s by thesis
  • Master’s by thesis and coursework

You’ll retain your existing student email account, and any email addressed to the UWA research email alias will simply be delivered to your existing student email account. Official UWA notification email messages will continue to be delivered to your inbox.

The default format of a UWA research e-mail alias is firstname.lastname@research.uwa.edu.au, although we offer several choices based on a combination of your first name, preferred first name, middle initial and last name. The display name of your email will display to all students and staff simply as your chosen name, and your title will have "Research (Student number)" when looked for.

More information about UWA research email aliases is available here.

Leaving UWA or deferring your studies

Your access to student email is affected if you leave the University or defer your enrolment, and after you complete your course.

  • Deferred: You will retain access until you can no longer legally enrol in that course.
  • Approved leave: You can retain access while not studying for a maximum of three years.
  • Withdrawing: You will lose access within 28 days from the end of your enrolment.
  • Cancelled course: You will lose access within 28 days from the course termination.
  • Lapsed enrolments: You will lose access within 28 days from the end of your enrolment.
  • Completed course: You will lose access 12 months from when you complete your course. Note: this is not the day you pass your exams, or your graduation day, but the day where your course status is recorded as completed. This means you will not be able to access your UWA student email account or collaboration tools after this time and access cannot be restored.

If you wish to keep a copy of your emails and files, you will need to organise this before your access expires.

You may wish to notify your contacts that you will no longer be contactable on your UWA email address before your access expires. Consider either:

  • composing an email to your contacts letting them know of an alternative email address
  • setting up an 'Out of office' response with your new contact details – instructions on doing this are available

Note: the out-of-office response will cease working once your access expires.

Student email device configuration settings

The University supports most mainstream devices to access your email. By default, you can access your email from any browser by visiting Student webmail. A range of online configuration guides for other apps is also available for your personal devices.

Student collaboration tools

Student collaboration tools allow students to communicate with peers, organise events and meetings, create and co-author documents, spreadsheets and presentations, share files, meet virtually and more.

In addition to email, you are also provided with a full student subscription to Office 365 software for your devices, 1TB of file storage in your Student Drive (more available on request) and enabled for Student Teaming for online chat. Other related technology will be gradually made available as the University enhances its services.

Access the Student collaboration tools

  1. Sign in to the Student Office 365 Portal using your Uni-ID.
  2. Select the "Install" option to download and install Office 365 Pro+ on your devices.  If installing on an iOS or Android device, visit the App Store or Google Play respectively to download and install.
To use these services online, simply access the service from the portal by selecting any of the main applications form the top of the page, or directly via these links:

 

 

Student Calendaring (Outlook & Office 365)

Student Calendaring is a way to manage your schedule and tasks, import your class times and organise meetings with friends and classmates as well as teaching staff that make themselves available to you.

With Student Calendaring you can create one-off and recurring events, set yourself reminders, share your calendar with others and subscribe to calendars to keep track of classes and UWA events.

Features

  • Create one-off and recurring meetings or events.
  • Invite classmates or study peers.
  • Set reminders.
  • Attach files.
  • Create multiple calendars.
  • Share calendars with others.
  • Schedule and check off tasks.

Further information on how to use Student Calendaring features is available online.

Add your completed class timetable generated by the Class Allocation System (CAS)

Follow these instructions to add your Class Allocation System (CAS) timetable to your Student Calendaring using the iCalendar protocol.

1. Sign in to CAS.

2. Scroll down the CAS homepage until you locate the 'Your Timetable as an iCalendar feed' section.

3. Right-click on 'This iCalendar URL' and select 'Copy link address', or similar.

4. Sign in to your Student email.

5. Click on the Calendar icon at the bottom left pane to open Student Calendaring.

6. Locate the 'Import Calendar' option on the left side of the page.

7. When the pop-up window appears, select 'From web'.

8. Paste in the URL you copied in step two, give it a name and click 'Import'.

9. After a moment your classes will appear in your calendar. Do not close your browser until it appears imported.

Note: You should check on the CAS website that your classes appear correctly in your calendar. We cannot guarantee that the information will import correctly and where there is a difference the CAS page will contain the correct information.

Further information on importing or subscribing to calendars is available online here.

Import class and assessment dates from your unit’s Learning Management System (LMS) calendar

Follow these instructions to add an LMS unit's calendar to your Student Calendaring using the iCalendar protocol.

1. Sign in to LMS.

2. From the Home page, select the down arrow next to your name in the top right corner.

3. Select the calendar icon in the drop-down menu.

4. Tick the relevant units to whose calendars you wish to subscribe.

5. Select ‘Get External Calendar Link’.

4. Sign in to your Student email.

5. Click on the Calendar icon at the bottom left pane to open Student Calendaring.

6. Locate the 'Import Calendar' option on the left side of the page.

7. When the pop-up window appears, select 'From web'.

8. Paste in the URL you copied in step two, give it a name and click 'Import'.

9. After a moment your classes and assessment dates will appear in your calendar. Do not close your browser until it appears imported.

Note: You should check in the LMS that your classes appear correctly in your calendar. We cannot guarantee that the information will import correctly and where there is a difference the LMS calendar will contain the correct information.

Further information on importing or subscribing to calendars is available online here.

Stay up to date with what's happening on campus by subscribing to the UWA Events Calendar

Follow these instructions to add the UWA Student Events calendar to your Student Calendaring using the iCalendar protocol.

1. Browse to the UWA Events page.

2. On the top right in the ‘choose another calendar …’ drop-down box select ‘Student Events’.

3. Select 'View'.

4. On the bottom left-hand side, right-click on 'iCalendar' and select 'Copy link address' or similar.

5. Sign in to your Student email.

6. Click on the Calendar icon at the bottom left pane to open Student Calendaring.

7. Locate the 'Import Calendar' option on the left side of the page.

8. When the pop-up window appears, select 'From web'.

9. Paste in the URL you copied in step two, give it a name and click 'Import'.

10. After a moment your classes will appear in your calendar. Do not close your browser until it appears imported.

Note: You should check on the UWA Events page that events appear correctly in your calendar. We cannot guarantee that the information will import correctly, and where there is a difference the UWA Events page will contain the correct information.

Further information on importing or subscribing to calendars is available online here.

 

Student Drive (OneDrive for Business)

Student Drive is a place to store, edit, share and create documents, files and folders.

With Student Drive you can upload most types of files, create text documents, spreadsheets and slide presentations, and you can then share and collaboratively edit these files with anyone.

Use Student Drive to work on individual and  group assignments or share your data or notes for exams and projects. Student Drive is recommended over and separate to your network storage drive on the UWA network; it has more capacity and can be used collaboratively. 

You are strongly encouraged to move your personal work-related files from the H: drive to the OneDrive Service. UWA recommends you do not use your Student Drive for personal files.  

Learn more

Student Teams (Microsoft Teams)

Student Teams is a way to aggregate the way you collaborate with your peers and staff.

With Student Teams, you can Chat online with others at UWA in a fun and modern way, share content from your OneDrive and have calls or virtual meetings with groups of people.

Learn more

Note: In the near future, Teams will also support Groups and Sites (SharePoint) that allow more capability and persistent collaboration not tied to an individual. In the Teams information online, not all features are turned on. UWA is rolling out this capability soon so stay tuned and thanks for being patient.

Stay in touch

Contact us to receive help and support from our friendly, knowledgeable staff. You can also share your feedback or make a suggestion and follow the UWA Library on social media to receive helpful tips and up-to-date information about our services.