UWA Profiles and Research Repository - Support and FAQs
The FAQs below will assist you to understand and use the functions of the UWA Profiles and Research Repository
If you are setting up or updating your UWA Profile, you may wish to work through our self-guided program, Polish Your Profile. This will assist you in enhancing your profile with up-to-date information about your research, teaching, professional activities and outputs.
Quarterly reminders will be sent to you requesting that you check your Profile and add any missing publications. The UWA Publications Manual outlines the eligibility and requirements for each audited category for inclusion in the ERA.
If you need further assistance please contact your Faculty Librarians:
- Arts, Business, Law and Education: ablelibrarians-lib@uwa.edu.au
- Engineering and Mathematical Sciences: emslibrarians-lib@uwa.edu.au
- Health and Medical Sciences: hmslibrarians-lib@uwa.edu.au
- Science: scilibrarians-lib@uwa.edu.au
- School of Indigenous Studies: ablelibrarians-lib@uwa.edu.au
Note: Changes you make in the UWA Profiles and Research Repository will display on your public profile without significant delays. However, depending on the data that is changed, the time frame for these to update may vary. If these changes do not display within the next day, please contact repository-lib@uwa.edu.au.
UWA Publications Manual (PDF 469KB)
Socrates and the publications collection
Socratic points (SI) are no longer generated in Socrates. The UWA Repository will continue to feed specific types of publications into Socrates for ERA and Internal University reporting purposes. Not all publication types are collected in Socrates.
Adding publication details to the UWA Profiles and Research Repository
- I have received an email notification that a publication record has been added to the UWA Profiles and Research Repository. What do I do next?
- How do I add my publications into the UWA Profiles and Research Repository?
- I have added a publication but it is not appearing on my profile - why?
- How do I add a Creative Work to the UWA Profiles and Research Repository?
- I found one of my publications in the UWA Profiles and Research Repository but it is not displaying on my profile under Research Outputs - how do I claim it?
- Can I enter a publication on behalf of a colleague?
- I am a new staff member. Do I need to add non-UWA affiliated publications to the UWA Profiles and Research Repository?
- Is there support specific to my faculty?
Adding theses to the UWA Profiles and Research Repository
- I recently submitted my thesis to the Graduate Research School - how long will it take for my thesis to appear in the UWA Profiles and Research Repository?
- I have completed my PhD/Masters degree at UWA but my thesis is not listed in the UWA Profiles and Research Repository. Can it be added?
- I have completed my Master's by thesis and coursework course at UWA - however my thesis is not listed in the UWA Profiles and Research Repository - can it be included?
- I completed my PhD or Masters degree at a different institution - can I upload my thesis in the UWA Profiles and Research Repository?
- The current embargo on my thesis file is due to be released. How can it be extended?
Making your publications Open Access in the UWA Profiles and Research Repository
- How do I add a full text copy of my publication to the UWA Profiles and Research Repository?
- What version of a publication should be added to the UWA Profiles and Research Repository if I want to make it openly accessible?
- What is the Author's Accepted Manuscript (AAM) version?
- How do I add ARC and NHMRC grant details to my publication record?
- What are the requirements for depositing ARC and NHMRC funded research into the UWA Profiles and Research Repository?
- How do Library staff know that a publication has been funded by the ARC or NHMRC?
Your UWA Profile
- What and where is my UWA profile?
- How do I add a good photo to my profile?
- Which profile fields are synchronised from other systems and how can I change them?
- How do I update my Personal Profile section, including my biography, professional background and education and qualifications?
- How do I add teaching units to my profile?
- How do I link to my personal homepage, social media and other profiles?
- What is a Fingerprint and how is it generated?
- How do I add keywords to my profiles?
- How do I add engagement/activities, prizes and press or media information to my profile?
- How do I add an Impact to my profile?
- How do I add a title or academic degree to my profile?
- How do I switch off the display of metrics or the collaboration map on my profile?
- Why are the citations and h-index on my profile different to those in Scopus, Web of Science, and Google Scholar?
- How do I add Grants information to my profile?
- The information in my Grants tab is incorrect. How do I fix it?
Research Datasets
- Who can upload research datasets to the UWA Profiles and Research Repository?
- What is research data?
- Why should I upload my research datasets to the UWA Profiles and Research Repository?
- How can I upload datasets to the UWA Profiles and Research Repository?
- Can I obtain a DOI for my dataset?
- What kind of data formats can be deposited in the UWA Profiles and Research Repository?
- What file sizes can be deposited in the UWA Profiles and Research Repository?
- Can I edit my dataset submission?
- Can I delete my dataset submission?
- Are all dataset metadata published in Research Data Australia?
- Can I change the order of how multiple files are displayed?
- How do I publish my dataset?
- What licenses can I select for my published files?
- What are the Terms of Agreement for uploading datasets to the UWA Profiles and Research Repository?
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