Attending your ceremony

Please review the current COVID-19-related requirements before you apply to graduate, and ensure that you and your guests will comply with all requirements.

For friends and family who are unable to attend your physical graduation ceremony, they will be able to view your graduation ceremony live via this link here. This link will be available to access for up to a week after the ceremony date. Please note this is different to viewing the ceremony from the on-campus live-stream venue. Tickets do not need to be purchased to view the ceremony remotely via the live-stream link.

It is imperative that you register your attendance for your graduation ceremony via the GFP online ordering portal. The purpose of registering your attendance is to ensure that you will be allocated a graduand ticket and seat number.

Cancelling your attendance: ensure you let the Graduations Team know via Email Us before your graduation ceremony. If you do not advise us prior to your ceremony that you are unable to attend your given ceremony, your award will be conferred in absentia.

Be sure to include the following in your message:

• Student ID number
• Full name
• A statement that you:

• Are unable to attend your Graduation ceremony
• Want your award to be conferred in absentia 
• Are aware that once your award has been conferred in absentia you will not be permitted to attend any future ceremony for this award
• If your cancellation is as a result of COVID-19 and you don’t want to graduate in absentia, we will accommodate your attendance in the next round of graduation ceremonies. You will be required to provide a personal declaration stating that you have COVID-19, a screen print of a RAT test or PCR test outcome, or a message from WA health.
  • Graduate in absentia (July 2023) and cancel attendance altogether
  • Defer your graduation and your attendance to the next round of graduation ceremonies (December 2023)
  • Graduate in absentia in the round you are originally allocated to (July 2023), and attend the next round of graduation ceremonies (December 2023 - in lieu of missing your original ceremony due to COVID-19)
    
     

If you are experiencing any extenuating circumstances, or have any queries about attending your ceremony, contact the Graduations Team.

Complimentary Winthrop Hall Guest tickets: To collect up to two complimentary guest tickets for Winthrop Hall, please log in to the GFP online ordering portal from Monday 10 July 2023. You will be able to send your guests their electronic tickets via the portal.

Reception tickets with complimentary live-stream access: As each graduand receives up to two complimentary Winthrop Hall guest tickets, ticket sales for our on-campus livestream venue are available for your guests who wish to come to campus to view your graduation ceremony and attend the post-ceremony reception.  Additional guest tickets can be purchased from GFP online ordering portal for the Reception tickets with complimentary live-stream access. Please ensure you order Guest Tickets via the online portal before the portal closes at midday the day prior to your ceremony.  Reception tickets with complimentary live-stream access are still available to purchase on the day from the Information Tent at the entrance to Winthrop Hall, one and a half hours prior to your ceremony. The live-stream venue for July 2023 will be advised soon.

If you have any problems with the GFP Online Ordering Portal, please contact GFP directly: info@gfp.com.au, call GFP's customer support team at Australia: 1300 360 445 - International: +61 8 8154 1388

For friends and family who are unable to attend your physical graduation ceremony, they will be able to view your graduation ceremony live via this link here. Please note this is different to viewing the ceremony from the on-campus live-stream venue. Tickets do not need to be purchased to view the ceremony remotely via the live-stream link.

You should arrive one hour before the ceremony.  PhD graduands gather at Margaret Fairweather Education Space; all other graduands gather at the reception tent on Whitfeld Court. It is important that you register your arrival by scanning the "Registration QR Code". Guests can enter Winthrop Hall and the Live Stream venue by ticket only; ensure that all guests are sent their e-tickets prior to the ceremony. Guests are asked to be seated 30 minutes prior to the ceremony starting.

Complimentary parking is available for Graduands and Guests in all marked bays across campus (including green, yellow and red bays). This excludes ACROD, Reserved and Service Bays where the appropriate permit must be displayed at all times.

To obtain your ticket and seat details, be sure to:

1. Register your attendance for your graduation ceremony via the GFP online ordering portal
   
2. Scan the “Registration QR Code” onsite, when you collect your regalia or on the day of your ceremony. You will receive a text message, containing a link to your seat number and ticket. Your seat number and ticket will only be available on the day of your ceremony. 

Academic dress for your graduation ceremony includes a gown, hood and trencher cap (mortarboard). In keeping with the formal occasion, we suggest you wear smart personal attire that is suitable for photographs. When selecting shoes, remember you will be processing with your peers from Whitfeld Court to Winthrop Hall and will navigate a small number of stairs, including up to and down from the stage.

Once you’ve completed your Confirmation of Attendance, you’ll receive an email from us with information and a link to order your academic dress and retrieve your complementary guest tickets for Winthrop Hall or order additional guest tickets for the livestream venues . You won’t be able to order until you’ve confirmed your attendance. If you don't receive the email within 24 hours, contact us so we can check your confirmation details.

GFP Graduations is the University's preferred provider of academic dress. You can obtain your academic dress from any supplier as long as the academic dress complies with the University Policy on Graduation Academic Dress (Policy Number:UP11/49). Should your academic dress not comply, GFP Graduations will supply a replacement on the day at your cost.

Academic dress prices vary according to the award that is being conferred. Full details are available on the Academic Dress Ordering Service website.

If you have any problems with the GFP Online Ordering Portal, please contact GFP directly: info@gfp.com.au, call GFP's customer support team at Australia: 1300 360 445 - International: +61 8 8154 1388

Your graduation regalia is available for collection on the day of your ceremony. Please note collection windows and deadlines for collection for your ceremony. Ensure you allocate sufficient time to collect your regalia and arrive in the Reception Marquee for student registration and the graduand briefing one hour before the start of your ceremony. Regalia collection location: Faye Gale

Regalia collection days and times:

• Wednesday 26 July 2023

• 2pm ceremony: Collection between 9am, to be gowned by 12.30pm
• 6pm ceremony: Collection between 12.30pm, to be gowned by 4.30pm

• Thursday 27 July 2023

• 2pm ceremony: Collection between 9am, to be gowned by 12.30pm
• 6pm ceremony: Collection between 12.30pm, to be gowned by 4.30pm

• Friday 28 July 2023

• 10am ceremony: Collection between 7.30am, to be gowned by 8.45am
• 2pm ceremony: Collection between 9am, to be gowned by 12.30pm
• 6pm ceremony: Collection between 12.30pm, to be gowned by 4.30pm

Regalia collection location: Faye Gale

Graduation gowns are not the same for certain awards.

If you have graduated previously with an Undergraduate qualification, you cannot reuse the same gown for a Masters or Higher Doctorate award. See below for to find your specific degree for reference.

• Bachelor, Honours, Graduate Certificate, Graduate Diploma & Advanced Diplomas

Your black graduation gown should have sleeves that reach to your wrist. Your arm should go all the way through, do not insert your arm through the slit in the sleeve.

• Masters and Higher Doctorates

Your black graduation gown should have sleeves that open just above the elbow. The length of the sleeve should be as long as the gown. 

·        How to wear your UWA Graduation Regalia – Bachelor Degree - video

·        How to wear your UWA Graduation Regalia – Bachelor Degree with Honours - video

·        How to wear your UWA Graduation Regalia – Master Degree - video

Getting your academic regalia on correctly can be confusing, so it’s a good idea to get advice from GFP Graduations when you collect your regalia. GFP Graduations has a 'Dress Me' station set up to assist you GFP Graduations will have a “Dress Me” station, inside the Reception Marquee on Whitfeld Court, and will be available one hour before your ceremony. There will also be someone to adjust your regalia right before you go on stage.

GFP Graduations is the official supplier of photography, framing and DVD services at all graduation ceremonies and will be located in the Undercroft at Winthrop Hall during the graduation round.

The team will:

• take group and individual photographs before and after the ceremony
• take a photograph of each graduand shaking the Chancellor's hand on stage
• provide a large range of frames for immediate framing (a photocopy of your certificate is taken prior to framing)
• capture every graduand’s special moment on DVD
• provide you a free digital download of your stage photograph

For complete product and pricing information, visit the GFP website.

UWA merchandise

A range of UWA merchandise, including official clothing and souvenirs, will be on sale on Whitfield Court (outside Winthrop Hall) before and after the ceremony.

• The graduands and academic procession will enter and the assembly is required to stand
• The National Anthem – all graduands and academics are requested to remove their cap
• Proceedings will be opened by the Chancellor
• Opening Address
• Graduation Address
• Conferral of Awards
• Warden of Convocation's Welcome Address
• Valedictory Address
• Proceedings will be closed by the Chancellor
• The assembly is requested to stand and the procession will retire
• On occasion the University may also award Honorary Degrees and/or Chancellor’s Medals to distinguished invitees who have made an invaluable contribution to the University and the community.

• In accordance with Section 3 (A) of the UWA Transgender policy, “UWA recognises that individuals may identify either as a Gender that does not match their birth Gender or as an indeterminate Gender, and that this should be recognised and reflected in their personal records.”. In addition, Section 6 (B) of the UWA Transgender policy states, “It is important that trans people be treated with respect and therefore be addressed according to their preferred names and pronouns.”

• Therefore, if your legal name is different to your preferred name, and you would like your preferred name to be read at your in-person graduation ceremony, please send an email to askUWA, tagged to the Graduations Category, as per below, at least 4 weeks prior to your scheduled ceremony:

SUBJECT: Request for “Preferred Name” at my Graduation Ceremony

BODY OF THE EMAIL:

Award Name:

Ceremony Date and Time:

Legal Name:

Preferred Name: