Confirming your attendance
Confirming or cancelling your attendance
Once you’ve applied to attend your ceremony, you will confirm your attendance when your ceremony has been allocated. We’ll send you an email with the details in early May for July ceremonies and late September for December ceremonies. When you receive this email, log in to studentConnect to complete your confirmation before the closing date so you don't miss the opportunity to attend.
If you don’t confirm your attendance or you cancel your attendance, you’ll have your award conferred in absentia and will not be able to attend future ceremonies for that award.
Cancelling your attendance: ensure you let the Graduations Team know via askUWA before your graduation ceremony. If you do not advise us prior to your ceremony that you are unable to attend your given ceremony, your award will be conferred in absentia.
Be sure to include the following in your message:
- Student number
- Full name
- a statement that you:
- are unable to attend your Graduation ceremony
- want your award to be conferred in absentia
- are aware that once your award has been conferred in absentia you will not be permitted to attend any future ceremony for this award
If you are experiencing any extenuating circumstances, or have any queries about attending your ceremony, contact the Graduations Team.
Pronunciation
At Graduation, your full legal name will appear on your award certificate. When the presenter reads your name for you to cross the stage at your ceremony, you have the choice of being called by either your 'Given Names and Surname' or your 'Preferred Given Name and Surname'.
Please provide a phonetic pronunciation for the name and surname that you would like to be read at your in-person graduation ceremony. If you have selected that your Legal Given Names be read at your ceremony, pronunciation for Legal Given Names and Surname should be provided. If you have selected that your Preferred Given Name be read at your ceremony, pronunciation for Preferred Given Name and Surname should be provided.
Phonetic pronunciation of your given names and surname is saying them as they sound, not as they are written.
When you complete your ceremony registration via GFP Portal, you will be asked to provide a phonetic pronunciation for your name. For example:
- David Baranowski = David Ba-ra-nof-ski
- Hooi Peng Soon = Hoo-ee P-eng S-oon
- Sanathanee Sachchithananthan = Sana-tha-nee Sach-chi-tha-nan-than
- Rebecca Malkkah Lachovitzki = Rebecca Mul-ka Lah-koh-vitz-kee
- Ravish Shekaraiah = Raveesh Shek-ra-ja
When you log into the GFP portal to order your regalia and redeem your tickets, you will also be provided with the option to record the correct pronunciation of your full name, creating a sounds file for the presenter to listen to. Please note that there is a 10-second time limit.
Academic dress
Academic dress for your graduation ceremony includes a gown, hood and trencher cap (mortarboard). In keeping with the formal occasion, we suggest you wear smart personal attire that is suitable for photographs. When selecting shoes, remember you will be processing with your peers from the Student Muster Marquee (select "Arriving" here for more information) to Winthrop Hall and will navigate a small number of stairs, including up to and down from the stage.
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How do I order my regalia?
Once you’ve completed your Confirmation of Attendance, you’ll receive an email from us with information and a link to order your academic dress and order additional guest tickets for the livestream venues . You won’t be able to order until you’ve confirmed your attendance. If you don't receive the email within 24 hours, contact us so we can check your confirmation details.
GFP Graduations is the University's preferred provider of academic dress. You can obtain your academic dress from any supplier as long as the academic dress complies with the University Policy on Graduation Academic Dress (Policy Number:UP11/49). Should your academic dress not comply, GFP Graduations will supply a replacement on the day at your cost.
Academic dress prices vary according to the award that is being conferred. Full details are available on the Academic Dress Ordering Service website.
If you have any problems with the GFP Online Ordering Portal, please contact GFP directly: [email protected], call GFP's customer support team at Australia: 1300 360 445 - International: +61 8 8154 1388
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When and where do I collect my regalia?
Your graduation regalia is available for collection on the day of your ceremony. Please note collection windows and deadlines for collection for your ceremony. Ensure you allocate sufficient time to collect your regalia and arrive at Winthrop Hall for student registration and the graduand briefing one hour before the start of your ceremony. Regalia collection location: Regalia Marquee on Great Court North
Regalia collection days and times:
- Tuesday, 22 July 2025
- 11am Ceremony: Collection between 8.00am & 9.30am, to be gowned by 9.30am
- 5pm Ceremony: Collection between 1.30pm & 3.30pm, to be gowned by 3.30pm
- Wednesday, 23 July 2025
- 11am Ceremony: Collection between 8.00am & 9.30am, to be gowned by 9.30am
- 5pm Ceremony: Collection between 1.30pm & 3.30pm, to be gowned by 3.30pm
- Thursday, 24 July 2025
- 11am Ceremony: Collection between 8.00am & 9.30am, to be gowned by 9.30am
- 5pm Ceremony: Collection between 1.30pm & 3.30pm, to be gowned by 3.30pm
- Friday, 25 July 2025
- 11am Ceremony: Collection between 8.00am & 9.30am, to be gowned by 9.30am
- 5pm Ceremony: Collection between 1.30pm & 3.30pm, to be gowned by 3.30pm
Regalia collection location: Regalia Marquee on Great Court North
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the difference between an undergraduate and postgraduate gown
Graduation gowns are not the same for certain awards.
If you have graduated previously with an Undergraduate qualification, you cannot reuse the same gown for a Masters or Higher Doctorate award. See below for to find your specific degree for reference.
- Bachelor, Honours, Graduate Certificate, Graduate Diploma & Advanced Diplomas
Your black graduation gown should have sleeves that reach to your wrist. Your arm should go all the way through, do not insert your arm through the slit in the sleeve.
- Masters and Higher Doctorates
Your black graduation gown should have sleeves that open just above the elbow. The length of the sleeve should be as long as the gown.
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HOW TO WEAR YOUR REGALIA VIDEOS
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I need help with my regalia!
Getting your academic regalia on correctly can be confusing, so it’s a good idea to get advice from GFP Graduations when you collect your regalia.
What if I can't make it to my ceremony anymore?
If you are suddenly unable to attend, let the Graduations team know via askUWA using your student email account. When you send the email, include:
- your student number
- your full name, and
- a statement that you:
- are unable to attend your Graduation ceremony
- want your award to be conferred in absentia at the ceremony
Once your award has been conferred in absentia you will not be permitted to attend any future ceremony for this award.
If you experienced any extenuating circumstances or have queries about not being able to attend your ceremony, contact the Graduations team.