Enrolment

Whether you're looking to add a unit, change a unit, change course, extend your studies, take time off or withdraw, you'll find everything you need to know about your enrolment here. For more, be sure to check out our Important dates and Non-standard teaching periods.

How to enrol

  • I'm enrolling at UWA for the first time

    As a new student, there’s a few steps to work through the first time you enrol. Head to UniStart to begin.

  • I’m re-enrolling for next year or summer school

    Re-enrolments for 2021 will open in November 2020 and close in January 2021.

    You'll be able to add units for next year on studentConnect from November 2020. Check out the Handbook for Summer School units.

    If you have any trouble re-enrolling or logging into studentConnect, email us via askUWA, call 6488 3235 or visit the Current Students counter of Student Central.

    If you’re on leave in Semester 1, enrolment for Semester 2 will be open 1 May 2020 to 1 August.

  • Help! I missed the re-enrolment deadline

    You’ll be able to enrol for Semester 1 once you’ve paid your $200 late fee. When you log in to studentConnect and select Course Details and Online Enrolment, there will be information about the late fee and a link to make the payment. 

  • Semester 2 enrolment

    Once you enrol for Semester 1 you can change your Semester 2 enrolment at any time; however, if you miss Semester 1 enrolment, the Semester 2 open date is 1 May and the close date is 1 August. If you miss Semester 2 enrolment, contact your Student Advising Office.

  • I’m a research student

    You’ll be re-enrolled automatically by the Graduate Research School (GRS) once you’ve submitted all your outstanding milestones for the current academic year and cleared any debts. If you have an outstanding debt (encumbrance) or overdue milestone after 1 December, you won’t be re-enrolled and may be liable for a $200 late fee. Get in touch with the GRS for further information.

  • I’m an incoming exchange or study abroad student

    New applications for 2020 are open via UWA Apply. You’ll receive an email with your approved units and instructions for enrolling on studentConnect. If you have any queries or are unable to log in, contact the Global Learning Office.

    Once you receive an email from UWA’s Global Learning Office, you’ll be able to enrol in your approved units on studentConnect. Contact your Student Advising Office if you need to make any changes to your enrolment or withdraw.

  • I’m an incoming cross-institutional student

    To apply to study cross-institutionally at UWA, visit How to apply, sign up (or log in) then submit an application online.

    As part of an application you will be required to provide the following:

    • Original Academic Transcript/s (from your home institution). A Faculty Record or eRecord is not sufficient.
    • Proof of Citizenship/Residency/Identity (Passport, Birth Certificate or Citizenship Certificate, and visa notice (if applicable). Original or full colour scan of the original.
    • Formal approval from your home university.
    • Cross-institutional Unit Selection Form [PDF]

    Application periods

    Your application and required documents must be submitted by the following dates. We're unable to accept applications after the late application period.

    Semester 1, 2020: 11 November 2019 – 20 January 2020

    Semester 2, 2019: 1 May 2020 – 30 June 2020

    Non-standard teaching periods: Applications for units taught in non-standard teaching periods will normally be accepted up until 10 University working days prior to the start date of the teaching period.

    Late applications period

    Late applications will incur a late fee of $100.

    Semester 1, 2020: 21 January – 10 February

    Semester 2, 2020: 1 July – 13 July

    You’ll receive an email with your approved units and instructions for enrolling on studentConnect. If you have any queries or are unable to log in, contact the Enrolments team via askUWA.

  • Applying for credit or advanced standing

    If you’ve studied at another university or have studied another course at UWA before, you may want to apply for credit (or advanced standing) for your current course. To apply, complete the form and submit it to your Student Advising Office via askUWA or in person.

    If you’re applying for credit from another university, attach a full colour scan of your transcript together with your completed form. There are some rules around how much credit you can be awarded and how it is awarded. For more information, view the University Policy on: Credit Transfer, advanced standing and recognition of prior learning.

    If you’re an international student on a student visa and have questions about how this credit may impact your course duration and CoE, contact your Student Advising Office or find out more at Information for student visa holders.

  • I want to study a unit at another University

    If you’d like to study a unit (or units) at another University, and have it count toward your UWA course, you can apply for cross-intuitional study. As part of the process, you’ll need approval from your Student Advising Office, and the host university.

    Steps at UWA:

    1. Complete this form [PDF 521KB].
    2. Collect the unit outline(s) for the units you wish to study from your host university.
    3. Email your Student Advising Office explaining why you’re applying to study the units as part of your course, and attach your completed form and unit outlines.
    4. Enrol in your UWA ENRL unit; this unit is zero credit points until you complete the unit.
    5. When you complete your unit(s), provide your Student Advising Office with a transcript from your host university so they can update your record.

    Steps at host university:

    1. Check the application process. There may be a form you need to complete and you may need to provide required documents. These may include: 

    • A copy of your approved UWA application form
    • An enrolment statement for the current year, you can download this statement via studentConnect
    •  An official academic transcript, you can order and pay for a Statement of Academic Record via studentConnect

    2. Enrol in the units as per the instructions.

How to change my enrolment

  • I want to add a unit

    If you want to add more units, decide one of your units isn’t for you or need to make a change to your study plan, you can do this on studentConnect before the end of the first week of semester (or trimester). You can only be enrolled in 24 credit points per semester, so you may need to withdraw from a unit before you’re able to add a new one. If it’s after the first week of semester and you would like to add a unit, submit a Special Approval Form to your Student Advising Office.

  • I want to withdraw from a unit

    Withdrawing from a unit will be a different process at different times in semester, and will have different consequences. If you’d like to discuss your study plan before withdrawing, contact your Student Advising Office.

    To not have it show on my formal record

    For semester units, you need to withdraw on studentConnect before the end of Week 3 of semester. Go to 'Course Details' and 'Units' to withdraw from your unit. For units in non-standard teaching periods, you need to withdraw on studentConnect 21 days from the official start of the teaching date or the census date for the teaching period, whichever is earlier (view Important dates or Non-standard teaching periods).

    Before the Census date

    You can withdraw on studentConnect. Your unit will appear on your formal academic record with a WD grade, however there is no financial or academic impact. Go to 'Course details' and 'Units' to withdraw from your unit.

    Before the academic withdrawal date

    You can withdraw on a Change of Enrolment form by contacting your Student Advising Office. Your unit will appear in your formal academic record with a WD grade. You remain liable for the fees of any units you withdraw from, however there is no academic impact.

    Before the end of teaching period

    You can withdraw on a Change of Enrolment form by contacting your Student Advising Office. Your unit will appear on your formal academic record with a FN grade. You remain liable for the fees of any units you withdraw from, and they will be counted as a fail grade (and a zero towards your WAM and GPA).

    Check out Important dates to see when these dates are for your units. If you missed one of the deadlines and are withdrawing due to special circumstances, you may be eligible for special consideration. You could also talk to your Student Advising Office or one of the support services on campus.

  • International students

    If you’re studying on a student visa, it’s important to contact the International Student Support team before you withdraw from any units. They’ll be able to discuss different options with you, advise you on how it may impact your visa, and help you connect with the right support services on campus.

  • Incoming exchange of Study Abroad students

    Contact your Student Advising Office for your unit to obtain a Change of Enrolment form if you’d like changes to your enrolment. If the unit you want to add hasn’t been approved by your home university, you may also need their approval before making the change.

  • INCOMING Cross-institutional students

    To withdraw from a unit or add a unit that was approved as part of your application, email us via askUWA for a Change of Enrolment form. To add a unit that hasn’t been approved by your home university, you’ll need to complete a new application and receive approval from your home university.

  • I want to transfer campuses within UWA

    If you’re a current UWA student and are interested in transferring from Albany to Perth or Perth to Albany to complete a unit, a semester or the remainder of your course, contact your Student Advising Office to discuss what’s possible.

  • Outgoing cross-institutional students

    If you wish to withdraw from a unit that you’re studying at a host university, it’s important to follow their withdrawal procedure, and notify your Student Advising Office via email. There may be financial or academic consequences if you withdraw after the census date, so it’s important to speak with UWA and your host university about withdrawing.

How to take time off

You can apply to take Approved Leave from your studies for a semester or a whole year. We’ll put you on intermission and keep your student account active while you take a break. Apply for leave in studentConnect under Course details and then select Discontinuation/Approved leave up until the academic withdrawal date for the current semester or trimester. When you apply for leave, you’ll be withdrawn from your units. This can have financial or academic consequences depending on the date you apply. Check Changing my Enrolment to see if there’s a penalty for your units or contact your Student Advising Office if you’re unsure.

  • I’m an international student

    If you’re studying on a student visa, it’s important to contact the International Student Support team to discuss your circumstances and eligibility for leave, and the impact it may have on your visa.

  • I’m a medicine, podiatry or dentistry student

    If you’re studying an MD, MBBS, DMD or DPM and are considering taking time off your studies, contact the Health and Medical Sciences Student Office to organise a meeting.

How to withdraw

You can withdraw from your whole course on studentConnect at any point during your studies. Before you withdraw, we recommend speaking to your Student Advising Office to discuss other options like approved leave, a course transfer or a change of major. When you withdraw from your course, you’ll be withdrawn from your units also. This can have a financial or academic penalty depending on the date you are withdrawing. Check Changing my Enrolment to see if there’s a penalty for your units or speak with your Student Advising Office if you’re unsure.

  • I’m an international student

    If you’re studying on a student visa, it’s important to contact the International Student Support team to discuss how withdrawing may impact your fees and visa.

  • I’m a research student

    If considering withdrawing from your course, contact the Graduate Research School to discuss other options and the impact of withdrawing on your course and fees.

  • I’m a medicine, podiatry or dentistry student

    If you’re studying a MD, MBBS, DMD, or DPM and are considering withdrawing from your course, contact the Health and Medical Sciences Student Office to organise a meeting.

  • Outgoing cross-institutional student

    If you wish to withdraw from a unit that you’re studying at a host University, it’s important to follow their withdrawal procedure, and notify your Student Advising Office via email. There may be financial or academic consequences if you withdraw after the census date, so it’s important to speak with UWA and your host University about withdrawing.

How to transfer to a new course

 

  • I’m a bachelor’s degree student

    If you’re studying a bachelor’s degree, you can apply for a transfer to another bachelor’s degree. Semester 1 applications are open 1 October to 10 December, and Semester 2 applications are open 1 May to 30 June. Visit How to apply and select the A different course at UWA accordion item which will detail the instructions. If you miss the application period, late applications accepted between 11 December and 10 February, and 1 July to 13 July for a $100 late fee. To accept your offer, respond to the email and follow the instructions to enrol in your new degree. If you have any issues applying, email us via askUWA.

  • I’m in a postgraduate course

    If you’re studying a postgraduate course and would like to change, you can apply for a new course online through our Apply portal. Check out how to apply to submit your application.

  • I want to get credit for my units

    To have units you’ve studied credited towards your new course, complete an application for credit transfer and submit it to your Student Advising Office.

How to continue on to further study

If you’re coming to the end of your course and want to continue your studies, explore your options for honours or a postgraduate coursework or research degree.

If you’re not sure if you meet the requirements or would like to discuss your goals before you apply, have a chat with the Careers team, your Student Advising Office or the Future Students team.

If you're all set to apply for your course, head to How to apply.

Keeping your personal details up to date

  • Updating your address and contact details

    It’s important to keep your contact details up to date, so we can connect with you throughout your studies, including for welfare issues. Log in to studentConnect and go to Personal Details on the left. Here you can update your preferred name, your contact and home address, your phone number, and your emergency contact.

    What’s the difference between semester and home address?

    Your semester address is where you’re living during semester. Your home address is where you’re living during vacation. If you’re an international student, your semester address may be UniHall and your home address may be your parents’ address in your home country.

    International students

    If you’re studying on a student visa, it’s important to provide us with a local semester address and contact phone number so we’re able to contact you while you’re here. It’s also important to keep your information up to date so we can update your details with the Department of Home Affairs, which is a requirement of your visa.

  • Updating your citizenship

    If your citizenship details have changed, visit Student Central with your visa grant notice, new passport, Citizenship Certificate or Birth Certificate or send us a full colour scan via askUWA using your student email address.

  • Changing your name

    If you’ve changed your name, visit Student Central with your Birth Certificate, Change of Name Certificate or Marriage Certificate and we'll update your student record and print you a new card. You can also email us via askUWA.

    Changing your name after graduating

    Once you graduate, we can update your name on your student record and provide you with a Statement of Academic Record and a Statement of Qualifications. We can’t change the name on your Testamur or Graduation Certificate or AHEGS.

  • Changing your password

    Unless you have commenced a new course, you will only have access to Pheme for 12 months after completing your course. If your password has expired or you’ve forgotten it, re-set it on the Pheme webpage. If you have any trouble, contact one of the libraries for help.

  • I am a graduate

    If you’re a graduate of the University, you can update your details online by visiting the Alumni how-to page.

Proof of enrolment

I need proof I'm enrolled for Centrelink

You can download a free Statement of Current Enrolment from studentConnect. This statement will show your current address (as in studentConnect), your course and enrolment load for the year. If you need additional information, see Academic documents for Letter of Enrolment details.

I need proof I'm enrolled for Transperth

You can download a free Statement of Current Enrolment from studentConnect. This statement will show your name, student ID, current address (as on your studentConnect), your course and enrolment load for the year. Check you have entered your SmartRider ID number in studentConnect and that this number is correct.

I need proof I'm enrolled and my vacation dates for my employer

You can order a Letter of Enrolment on studentConnect under the ‘Request Academic Documents’ section. This will confirm your student status, enrolment and official University vacation periods.