Applying to graduate
When you apply to graduate, you can choose to attend a ceremony or graduate in absentia (Latin for in or during one's absence).
Don't wait for the release of your final results or thesis examination. Apply to graduate in studentConnect when you get your email invitation and before the closing date.
What if I don’t apply to graduate?
On 1 March and 1 September each year, students who have not applied to graduate within two years of completing their course will be graduated in absentia, and not able to attend a future graduation ceremony for that award.
Keep in mind, the date printed on your certificate will be the date your award is conferred, not the date you completed your course. Your graduation date cannot be backdated to your completion date.
Completing your course
To graduate and receive your award certificate, you’ll need to complete your course requirements by the relevant date and in accordance with UWA’s student rules, policies and procedures. To view the dates to complete your course by, view the table on our Graduations homepage.
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REQUIRED CREDIT POINTS TO GRADUATE
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UNIQUE STUDENT IDENTIFIER (USI) NUMBER
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Undergraduate and postgraduate courses
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Master’s by research and PhD courses
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Combined and concurrent courses
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Continuing into an honours year
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Dates to complete course by
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COURSE NOT COMPLETED AND HAS APPLIED TO GRADUATE
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Deferred or supplementary examinations

Applying to graduate
When can I apply?
When you enrolled or re-enrolled at the start of the year, you were asked to indicate when you would complete your course. If you indicated:
- Mid 2025, you can expect to receive an email invitation to apply to graduate on 24 March 2025 (application close 16 April 2025)
- End 2025, you can expect to receive an email invitation to apply to graduate on 18 August 2025 (applications close 10 September 2025)
If you do not receive an email in March or August, contact us via askUWA.
Completing the application
You’ll receive step-by-step instructions for how to complete your application to graduate in studentConnect in an email invitation from the Graduations team.
Your application will include the following steps:
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Confirming your address
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Administrative encumbrances and outstanding debts
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Confirming your name
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Multiple awards
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Confirming your graduation details
Graduating in absentia
You don’t need to attend a ceremony to graduate. When you apply to graduate, choose the in absentia option. There are in absentia conferrals once a month, and you’ll be allocated to the next available date after you apply to graduate and complete your course requirements.
We’ll post your award certificate to your semester address within a week of your graduation date. Certificates are posted by registered post within Australia, and DHL Courier for overseas, so allow at least 10 working days for delivery. If your certificate is returned to the University and needs to be re-sent, there will be a charge of $10 for within Australia or $25 for international courier.
Once your award is conferred in absentia, you will not have the opportunity to attend a future graduation ceremony for your award.
Confirming or cancelling your attendance
Once you’ve applied to attend your ceremony, you will confirm your attendance when your ceremony has been allocated. We’ll send you an email with the details in early May for July ceremonies and late September for December ceremonies. When you receive this email, log in to studentConnect to complete your confirmation before the closing date so you don't miss the opportunity to attend.
If you don’t confirm your attendance or you cancel your attendance, you’ll have your award conferred in absentia and will not be able to attend future ceremonies for that award.
Cancelling your attendance: ensure you let the Graduations Team know via askUWA before your graduation ceremony. If you do not advise us prior to your ceremony that you are unable to attend your given ceremony, your award will be conferred in absentia.
Be sure to include the following in your message:
- Student number
- Full name
- a statement that you:
- are unable to attend your Graduation ceremony
- want your award to be conferred in absentia
- are aware that once your award has been conferred in absentia you will not be permitted to attend any future ceremony for this award
If you are experiencing any extenuating circumstances, or have any queries about attending your ceremony, contact the Graduations Team.
Pronunciation
At Graduation, your full legal name will appear on your award certificate. When the presenter reads your name for you to cross the stage at your ceremony, you have the choice of being called by either your 'Given Names and Surname' or your 'Preferred Given Name and Surname'.
Please provide a phonetic pronunciation for the name and surname that you would like to be read at your in-person graduation ceremony. If you have selected that your Legal Given Names be read at your ceremony, pronunciation for Legal Given Names and Surname should be provided. If you have selected that your Preferred Given Name be read at your ceremony, pronunciation for Preferred Given Name and Surname should be provided.
Phonetic pronunciation of your given names and surname is saying them as they sound, not as they are written.
When you complete your ceremony registration via GFP Portal, you will be asked to provide a phonetic pronunciation for your name. For example:
- David Baranowski = David Ba-ra-nof-ski
- Hooi Peng Soon = Hoo-ee P-eng S-oon
- Sanathanee Sachchithananthan = Sana-tha-nee Sach-chi-tha-nan-than
- Rebecca Malkkah Lachovitzki = Rebecca Mul-ka Lah-koh-vitz-kee
- Ravish Shekaraiah = Raveesh Shek-ra-ja
When you log into the GFP portal to order your regalia and redeem your tickets, you will also be provided with the option to record the correct pronunciation of your full name, creating a sounds file for the presenter to listen to. Please note that there is a 10-second time limit.
Attending a Ceremony: Legal Name versus Preferred Name at a Graduation Ceremony
Your Legal Given Names and Surname are your names which appear on your legal identity documents. Your Given Names and Surname will be printed on your graduation certificate. Your Preferred Given Name is an optional field which is captured in studentConnect.
If your Given Names is different to your Preferred Given Name, and you would like your Preferred Given Name to be read at your in-person graduation ceremony, you must:
- Notify us in the GFP Online Ordering Portal under the screen called "More Information"
- Ensure your Preferred Given Name is 100% correct in studentConnect
Deadline for updating Preferred Given Name in studetConnect and selecting Preferred Given Name in the GFP Online Ordering Portal is Wednesday, 9 July 2025. If you select to have your Preferred Given Name and Surname read at your in-person graduation ceremony, please note that no middle names will be read at the ceremony.
Unfortunately, requests after the deadline cannot be accommodated due to operational requirements.
Accommodation
If your guests are travelling to be at your ceremony and require accommodation, St Catherine's College offers guest apartments for bookings throughout the year. The studios and apartments are a five-minute walk to the UWA campus and Winthrop Hall.
Academic dress
Academic dress for your graduation ceremony includes a gown, hood and trencher cap (mortarboard). In keeping with the formal occasion, we suggest you wear smart personal attire that is suitable for photographs. When selecting shoes, remember you will be processing with your peers from the Student Muster Marquee (select "Arriving" here for more information) to Winthrop Hall and will navigate a small number of stairs, including up to and down from the stage.
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How do I order my regalia?
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When and where do I collect my regalia?
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the difference between an undergraduate and postgraduate gown
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HOW TO WEAR YOUR REGALIA VIDEOS
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I need help with my regalia!

What if I can't make it to my ceremony anymore?
If you are suddenly unable to attend, let the Graduations team know via askUWA using your student email account. When you send the email, include:
- your student number
- your full name, and
- a statement that you:
- are unable to attend your Graduation ceremony
- want your award to be conferred in absentia at the ceremony
Once your award has been conferred in absentia you will not be permitted to attend any future ceremony for this award.
If you experienced any extenuating circumstances or have queries about not being able to attend your ceremony, contact the Graduations team.