To start your digitisation project, contact DCWA to discuss and book in your digitisation project. This planning process will include discussions on the digital file outcomes (i.e., derivatives, access copies), method of transfer and rough project timelines. If you are unsure what your project needs, our knowledgeable staff are happy to help inform digitisation parameters.
The client will select and prepare collections items for digitisation. It is also recommended for the transfer of large data created by DCWA, to plan ahead and organise long term storage of digital files. Planning will also include completion of DCWA documents that outline the scope of the work, provide spreadsheets of items being received by the centre and provide cultural protocols if applicable. If objects require professional conservation it is highly recommended to complete this prior to digitisation.
Note: Items that require further preparation by DCWA will be charged at an hourly rate.
3. Deliver to DCWA
The DCWA coordinator will discuss when to deliver your items for digitisation. Collections received by DCWA are held in secure storage area within the DCWA dispatch room.
DCWA staff will carry out digitisation which includes the capture, quality checks and transfer to the clients digital transfer option.
5. Collect and File Transfer
Once digitisation has been completed, the DCWA coordinator will contact the client to collect their collection items.
To collect digitised content, custodians can utilise DCWA hard drives or provide their own digital transfer option such as cloud. Digitised content is held by DCWA until the collection owner has confirmed the files have been successfully transferred to their local storage solution. It is encouraged to have files transferred within 30 days of receiving. Long term storage, preservation, management and discoverability of the digitised collections is the responsibility of the collection owners.