Special consideration



Special consideration allows your faculty to take into account significant factors that may have affected your academic preparation or performance. UWA has established a policy to recognise and support the differing needs of students balancing life and university study. View the University Policy on Special Consideration for more information.

Am I eligible?

You may be eligible for special consideration if your study has been adversely affected by illness or other significant circumstances outside your control.

Significant circumstances may include but are not limited to:

  • death or serious illness of a member of your immediate family or household or of a close friend
  • serious injury
  • being a victim of a crime
  • breakdown of relationship
  • sudden loss of income or employment
  • serious disruption to domestic arrangements
  • or other significant circumstances

The following are not grounds for special consideration:

  • pre-arranged holiday travel
  • social events (such as birthdays)
  • usual rostered work commitments
  • your study load
  • misunderstanding/misreading an examination timetable or assessment deadline
  • computer and/or IT failure

What help can I receive?

Likely outcomes of applying for and being granted special consideration can vary.

You may be:

  • granted an extension for an assignment
  • permitted to withdraw from your unit without academic penalty
  • offered a deferred examination
  • permitted exemption or alternate opportunity granted for an assessment item

How do I apply?

Under the revised streamlined application process, you can submit your application via askUWA no later than three University working days after the date your class was held or your assessment was due.

If you are submitting documentation after three University days, you'll need to provide extenuating comments on the application form.

Your Student Advising Office may be able to extend this deadline if you can provide evidence that exceptional circumstances prevented you from submitting your application on time.

Applications for special consideration being made on medical grounds should also be accompanied by a telehealth or standard medical practitioner certificate.

Applications on other grounds or without supporting evidence from a medical practitioner are best supported by submission of a Special Consideration Declaration signed by a relevant healthcare/legal or other professional officer who is sufficiently qualified and informed to make a comprehensive and objective assessment of the severity of your circumstances.

Within the limits of confidentiality, certificates should provide sufficient detail on the nature and seriousness of the illness so an equitable performance assessment can be made.

Applications without relevant supporting documentation will not receive assessment.

Applying

Special consideration – Deferred exam

Submitting your special consideration request for a deferred exam is simple. Check the FAQs below before submitting your request. 

  • What if I missed my deferred exam?

    In general, the University does not defer an exam that has already been deferred. In this situation, your option would be to apply for withdrawal from the unit through special consideration.

  • Can I submit an incomplete application?

    No; the system will not allow you to submit an application that is incomplete.

  • Can I start an application and come back to it later?

    Yes; the system will store an incomplete application until you have the supporting documentation (remember to submit by the required deadline as incomplete applications will not be considered for assessment).

  • What is the time limit for submitting a request for special consideration?

    Applications will need to be submitted before or within three University working days of your exam. If you do not submit the application within that time period, you will need to provide evidence which supports why you have submitted a late application.

  • How do I submit a special consideration request for my deferred exam if my application has passed 30 days of the assessment date?

    You are unable to submit an online request for a deferred exam when you have missed the 30-day submission deadline. You’ll need to submit your request using the standard special consideration process. As well as providing evidence for missing your assessment (e.g. medical certificate), you will need to provide evidence explaining the extenuating circumstances that led you to miss the submission deadline.

  • What sort of supporting evidence and document format will I require?

    Documents must be in PDF, PNG or JPG format, and each file must be no larger than 10MB in size. All documentation will need to cover the period of absence from your exam and, where relevant, circumstances/details that surround the absence. If you’ve missed the submission deadline, you’ll also need to provide supporting evidence outlining the extenuating reasons that justify you missing the deadline.

    Medical reasons

    Medical certificate/letter from a doctor covering the period of absence

    Cultural or religious reasons

    Special consideration declaration or letter supporting the period of absence (signed by a religious leader)

    Elite sport or art commitments

    Special consideration declaration or letter supporting the period of absence (signed by a coach/manager or senior member of organising committee)

    Health-related, legal or professional commitment

    Special consideration declaration or letter supporting the period of absence (signed by relevant professional officer)

    Misadventure

    Special consideration declaration, personal statement, statutory declaration or letter supporting the period of absence (signed by a relevant professional officer) e.g. police report, traffic information

    Matter of undisclosed nature

    Special consideration declaration (signed by a relevant professional officer)

    Other

    Special consideration declaration, statutory declaration or letter supporting the period of absence (signed by a relevant professional officer)

  • Can I submit an online request for all types of special consideration?

    No; at the moment you can only submit online when you are seeking a deferred examination for a main round exam that you have missed or will be unable to attend. All other requests are to be submitted using the standard special consideration process.

Special consideration – Missed assessment

When you’re ready to apply, download and fill out the application form, and submit it via askUWA.

Declaration

If you're seeking special consideration on grounds other than medical, download and submit a Special Consideration Declaration along with your application.

If you're wanting to withdraw from your unit/s and are seeking remission of debt, visit Refunds and remissions before making your request. You should also speak with your Student Advising Office before choosing to withdraw, as they will be in a position to guide you on the best option for you.

What's next?

You should be notified of the outcome of your application within three University working days.

There are three possible outcomes to an application: approved, declined, or ineligible.

An application is deemed ineligible if you fail to follow the requirements of the Policy by:

  • submitting your application late without evidence that supports your inability to meet the deadline,
  • failing to provide any supporting documentation, or
  • failing to provide appropriate supporting documentation to support the grounds on which you are seeking special consideration.     

Request a review

If your application is approved but you are granted a different accommodation to what you requested, you have the right to request a review.

If your application has been declined, you also have the right to request a review.

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