UWA Profiles and Research Repository: polish your UWA profile

Maintaining a complete and up-to-date UWA profile is an essential aspect of promoting your research, your teaching and yourself within and beyond the University community. A properly prepared profile has the potential to:

  • attract internal and external collaborators
  • attract future students
  • highlight your expertise, publications and achievements to the wider community and media

We've picked out four things you can do that will help you ensure your profile represents you, your School and the University in the best light.

NOTE: When updating fields in your profile, the Create or Update button will apply your changes, but you will still need to press the Save button to retain any changes (this is always located at the bottom of the record window).

Add your photo and maintain your profile information and expertise fields (15-20 mins)

Your profile photo is the first thing visitors to your profile will see, so it’s important to give a good first impression by uploading a professional headshot. A photo is much more interesting and engaging than the default grey silhouette.

It's easy to add a photo to your profile. Just follow these steps:

  • Log into the UWA Profiles and Research Repository with your UWA SSO credentials.
  • Open Edit profile.
  • In the Personal identification section, under Profile photos, open Add file.
  • Drag a photo image/jpeg into the window that appears, or browse to one. NB: your photo must be <1MB in size.
  • Remember to click Create and then Save.

Once you’ve uploaded your photo why not add some profile information to tell visitors about yourself and your role(s)? Simply scroll down the page and you’ll see an option to Add profile information.

Here are some suggested fields you might want to start populating:


  • Biography
  • Roles and responsibilities
  • Research
  • Research interests
  • Funding overview


  • Biography
  • Roles and responsibilities
  • Teaching overview
  • Teaching philosophy


  • Biography
  • Roles and responsibilities
  • Current projects

If you choose not to populate a field, it simply won’t show on your profile.

You can view your public profile to see the changes you've just made.

Need more help with profile fields and photos? See our UWA Profile FAQs:

Adding Research Expertise and Industry keywords to your profile can ensure that your research interests are meaningfully described and discoverable.

To highlight your expertise, you can either enter your own keywords, select from provided industry keywords or let the system automatically generate relevant terms (or ‘fingerprints’) based on some of the information in your profile.

Research Expertise keywords

Enter your own terms to describe your expertise. Terms should be short 1-3 word statements or phrases.

  • Log into the UWA Profiles and Research Repository.
  • Open Edit profile.
  • Scroll down the page until you come to the Keywords section.
  • Enter as many keywords as you need to represent your various areas of expertise.
  • Remember to Save at the bottom of the page.

Fingerprint terms are generated from your publication titles and abstracts and from the titles and descriptions of your prizes/awards. If you add a description of your research in the Research field in your profile information, this text will also be ‘fingerprinted’.

Check that these fingerprinted terms on the tab accurately reflect your research interests. You can omit a term or turn the Fingerprint off if required.

Need more help with keywords and Fingerprints? See our FAQs:

Connect your ORCID iD and other links (5-10 mins)

An ORCID iD provides you with a unique identifier which can be used throughout your scholarly career. An ORCID iD distinguishes you from other researchers, ensuring reliable attribution of your work and an accurate measurement of your research impact. The UWA Research Integrity Policy requires you to include your ORCID iD in your publications and to link it to your UWA profile.

Connecting your ORCID iD to your profile can save you time as the UWA Profiles and Research Repository will automatically update your ORCID iD record when new research outputs are added. It’s easy to add an existing ORCID iD to your profile. Follow these steps or watch the video below:

  • Log in to UWA Profiles and Research Repository with your UWA SSO credentials.
  • Open Edit profile…
  • Click on Create or Connect your ORCID iD
  • You will be redirected to an ORCID iD login page where you will be asked for your email address or ORCID iD and your ORCID iD password.
  • Remember to click Create and then Save.

While you’re in this section of your profile, why not link your Google Scholar Profile and/or your favourite social media profiles like LinkedIn and Twitter?

  • While logged in open Edit profile. Go to Links and open Add link…
  • Add a Web address (URL).
  • Select link type from the drop-down menu, ie. LinkedIn.
  • Remember to click Create and then Save.

Any links will appear on your public profile as icons beneath your picture.

Want to know more? See our FAQs:

Add engagement/activities, prizes/awards, UWA teaching units and press/media (20 mins)

You can add a number of content types to your public profile. These are viewable in the left-hand menu once you are logged in.

  • Log into the UWA Profiles and Research Repository with your UWA SSO credentials.
  • Click on the +Add Content box.
  • Select the content type you wish to add, i.e. Engagement/activity.
  • Use the menu options to select a template which suits your entry.
  • Complete the template, items with a red * are required fields.

Need more help with activities, prizes and press/media? See our FAQs:

Ensure all your research publications are in the UWA Profiles and Research Repository
Your research publication details will display under the Research Output tab.

For further advice, please contact staffsupport-lib@uwa.edu.au if you are a staff member and hdrsupport-lib@uwa.edu.au if you are a student.

Consult the following established profiles for examples of how the various elements of a profile can be used effectively.

Frank Liu (Business)

Harvey Millar (Molecular Sciences)

Gia Parish (Engineering)

Lisa Wood (Population and Global Health)

Stay in touch

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